CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, July 1, 2024 7:00 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:02 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Jim Rains, Karen Breyfogle, Mary Seago, and Chad Wilson. Staff present: Alyx Hirst and Steve Hinkel. Public present: John Harrison, Bluffs Inspection Services. c. Approval of Agenda Motion to approve agenda by K. Breyfogle, with a second by J. Glennie. Motion carried 5-0. d. Approval of Minutes Motion to approve the June 3rd, 2024 meeting minutes by J. Rains and seconded by K. Breyfogle. Motion carried 5-0. Motion to approve June 5th, 2024 meeting minutes by K. Breyfogle with a second by M. Seago. Motion carried 5-0. e. Iowa Communities Assurance Pool Invoice (City Insurance) M. Seago made a motion to approve the ICAP claim in the amount of $62,104.00. The motion was seconded by K. Breyfogle. Motion carried 5-0. f. JEO Engineering Claim J. Rains made a motion to approve JEO claim in the amount of $11,134.75 for water plant services. The motion was seconded by J. Glennie. Motion carried 5-0. g. Approval of All Other Claims as Presented K. Breyfogle made a motion to approve all other claims as presented and they were seconded by M. Seago. Motion carried 5-0. 2. Public Comments None 3. Community Center/Facility Report The community center manager sent in her report to the city council. 4. Library Report None 5. Fire Department Report None 6. Old Business None 7. New Business a. Nuisance Discussion with John Harrison, Property Maintenance Inspector, and Act Review of properties that are dangerous and dilapidated and/or unfit for human occupancy as well as properties that have ordinance violations. Council instructed the property maintenance inspector to proceed with notices and abatements. b. City wide garage sales M. Seago stated that it would be a good idea to have city wide garage sales during the vendor fair in Mondamin on July 13th. Looking into next year, they will both be held on the same weekend. c. Public works position and interview schedule Council stated that they want the new public works superintendent to have their water and wastewater certification within the first year of hire. The Council also stated that they would like to hold interviews on July 29th. Clerk Hirst stated that she would like applications to her by the 24th to be prepared by then. d. Heritage Day Mary stated that the annual celebration had a great turnout, and that the Mondamin Community Partners Committee will prepare earlier for next year’s celebration. e. Heritage Day Bake Sale Proceeds K. Breyfogle motioned to split the $1175.00 that was made from this year’s bake sale, 50% into the Christmas Party Fund and 50% back into the Heritage Day Fund. The motion was seconded by M. Seago. Motion passed unanimously. f. Bond Counsel Report After speaking with the city’s bond attorney, it was their recommendation not to pursue any legal action from issues that have arisen during the water plant project. The costs in the Change Orders would have increased either way and then the city would incur additional costs in attorney fees when there isn’t a case. g. City Clerk Hours M. Seago stated that she would like Clerk Hirst to have enough hours to complete all tasks. M. Seago motioned to allow Clerk Hirst up to sixty (60) hours in a two-week period (biweekly). 15 hours for office hours and 15 hours per Alyx’s choosing each week. K. Breyfogle seconded the motion. Motion carried 5-0. This will not affect the current office hours. h. Jiffy Mart Liquor License Renewal K. Breyfogle motioned to approve liquor license renewal for Jiffy Mart from dates 9/01/2024 to 8/31/2025. The motion was seconded by J. Rains. Motion carried 5-0. i. Propane Prepay Discussion on whether or not to prepay propane again this summer at Heartland Coop. J. Glennie stated he would like to look for the best price. Tabled until we know more information. j. Private well for agriculture use at 1473 Highway 127 The homeowner was instructed to contact the county as the section of property discussed is not inside corporate city limits. k. 2024 Code of Ordinances: Review¬ No action taken. Discussion only. l. Set Public Hearing for 2024 Code of Ordinances Motion by K. Breyfogle to hold public hearing on July 8th at 6:00 p.m. for the 2024 Code of Ordinances. Motion seconded by M. Seago. Motion passed unanimously. 8. Mayor’s Report None 9. Clerk’s Report Clerk Hirst stated that she thought RP Constructors could have done a better job at notifying the residents during water main work. 10. Public Works Report Steve stated that he finished burning the tree pile at the sewer lagoon. He reported that the affected residents were tied into the new water main but still needed to be tied into the water system. Lastly, Steve reported on the issues Armodus had when working on the storm sewer at the intersection of S. Clark and Pine Streets. 11. Commissioner Reports None 12. Other Business None 13. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by M. Seago. Motion carried 5-0. The meeting was adjourned at 9:25 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk City of Mondamin Operating Account City of Mondamin Claims Paid June 4, 2024 through July 1, 2024 Name, Memo, Amount Little Tuggers, June 8, 2024 Heritage Day 508.00 Hinkel, Steven R, 59 paid comp hours 1,026.54 Car Show Second Place Winner, Heritage Days 2024 25.00 Eco Water Systems, water 693.00 Zephier, Brian, remainder of deposit 16.69 Guinan Heating and Cooling, Inc, HVAC system at city hall installed 6/11/2024 6,260.00 Tractor Show First Place Winner, Heritage Days 2024 50.00 Heritage Day Parade - 3rd Place Winner, Heritage Days 2024 25.00 Heritage Day Horeshoe Tournament Winner, Heritage Days 2024 25.00 Heritage Day Horeshoe Tournament Winner, Heritage Days 2024 25.00 Heritage Day Horeshoe Tournament Winner, Heritage Days 2024 25.00 Heritage Day Horeshoe Tournament Winner, Heritage Days 2024 25.00 North Central Emergency Vehicles, repair 2019 Ford F550 2,848.57 RP Constructors LLC, Pay Application No. 10 209,961.99 IPERS, May 2024 IPERS 1,139.64 United States Treasury, May 2024 payroll taxes 1,668.24 Heritage Day Parade - 2nd Place Winner, Heritage Days 2024 50.00 Intuit, payroll subscription fees 32.10 Anderson, Roberta M, payroll 236.66 Collison, Timothy J, payroll 89.08 Hinkel, Steven R, payroll 3,025.82 Hirst, Alyxandria M, payroll 971.42 Hussing, Christine C, payroll 857.79 Heritage Day Parade - First Place Winner, Heritage Days 2024 75.00 US Postal Service, stamps 78.88 Windstream, charges for services 321.38 Car Show First Place Winner, Heritage Days 2024 50.00 Midstates Bank (v), Internet Banking Service Charge 25.00 Hollman Media, charges for IT services 45.00 Christine Hussing, library supplies reimbursement 33.76 WEX BANK, fuel for fire and roads 371.00 Crary Huff Law Firm, charges for legal services 162.00 Siouxland District Health Department, water testing 10.00 Harrison County REC, charges for services 663.98 Analytical & Consulting Services, Inc., wastewater testing 594.50 Southwest Iowa Planning Council, Recodification Fee FY24 500.00 Missouri Valley Times News, publications 98.00 Thiele Geotech, Inc., water plant 1,762.00 FNBO (Christine), books/materials King Grant 2023 639.08 FNBO (Steve), printer paper 83.08 Harrison County Landfill Commission, charges for services 742.00 Hawkins, Inc., water chemicals 368.79 Southwest Iowa Planning Council, SWIPCO membership dues FY25 220.00 Boruff Plumbing, plumbing for washer and dryer at community center 2,200.00 Boruff Plumbing, leak at 102 N Harding St at meter pit on city side 1,140.35 Soldier Valley Drainage District, annual permit fee FY25 458.40 Johnson Controls Fire Protection LP, Inspection and maintenance on hood/cylinder at community center 345.00 Johnson Controls Fire Protection LP, 17 fire extinguisher inspection and charging of 2 351.00 VC3, Inc, charges for IT services 251.34 Municipal Supply, Inc., valve box risers 218.00 AM Electric, replacement of lift station power pole on Mulberry Street 2,072.51 Harrison County Auditor, Nov 7, 2023 Election costs 396.22 Mid American Energy, charges for services 1,484.91 PeopleService Inc., charges for services 2,145.83 Municipal Supply, Inc., valve wrench, coil repair kit, adapter 490.45 City of Nevada, large print books for library 4.00 TOTAL 247,987.00 INCOME FOR JUNE 2024 Utility Service Charges $14,224.87 King's Court Housing Rent $3,000.00 Dog License $60.00 Park Shelter $79.00 Building Permit $20.00 Community Center Rentals $200.00 Proceeds of Debt - Midstates Loan $219,886.54 CDBG Reimbursement $70,697.00 Heritage Day Cookbook $10.00 Heritage Day Bake Sale Proceeds $1,195.00 Township Contributions $1,200.00 Property Tax $2,226.14 Road Use Tax $5,405.09 Local Option Sales Tax $2,103.93 Interest Earned $64.30 Total Income from June: $320,371.87 Attest: Alyx Hirst, City Clerk July 1, 2024 City Council Meeting MVTN 7-31-24
