CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, March 13, 2023 7 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:01 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Mary Seago, Karen Breyfogle, Jim Rains, and Terry Coyle. Staff present: Alyx Hirst. Staff Absent: Steve Hinkel. Public present: Maggie Rains and Phillip Davis. c. Approval of Agenda Motion to approve agenda by K. Breyfogle, with a second by T. Coyle. Motion carried 5-0. d. Approval of Minutes Motion to approve the January 23rd meeting minutes by K. Breyfogle and seconded by J. Glennie. Motion carried 5-0. Motion to approve the February 6th meeting minutes by J. Glennie and seconded by J. Rains. Motion carried 5-0. e. Ahlers & Cooney Invoice (Water Plant Bond Counsel Fees & Expenses) K. Breyfogle made a motion to approve Ahlers & Cooney claim in the amount of $16,400.00 for water revenue capital loan note services related to the new water treatment plant. The motion was seconded by J. Rains. Motion carried 5-0. f. Ahlers & Cooney Invoice (Water Plant Bond Counsel Fees & Expenses) J. Glennie made a motion to approve Ahlers & Cooney claim in the amount of $6,216.93 for bond counsel contract proceedings related to the new water treatment plant. The motion was seconded by K. Breyfogle. Motion carried 5-0. g. Approval of Claims as Presented K. Breyfogle made a motion to approve all other claims as presented. Motion was seconded J. Glennie. Motion carried 5-0. 2. Public Comments None 3. Community Center/Facility Report The community center manager sent her report to the council. 4. Library Report The librarian emailed her report to the council. 5. Fire Department Report None 6. Old Business None 7. New Business a. Alert Iowa System with Philip Davis Philip Davis from Harrison County Emergency Management was present to discuss the new Alert Iowa Emergency Mass Notification System. This will soon replace the current Everbridge Mass Notification System that the County currently uses. Philip stated that even if you signed up for Everbridge, it is necessary to sign up again. While Everbridge is still currently in use, it will be discontinued by Jan 2024. Philip encourages you to sign up sooner, rather than later. Mondamin has 40% of our population signed up on Everbridge, which is outstanding! Signing up for Alert Iowa is easy and can be done through the county's web portal, by sending a text, or by downloading the Smart911 app. Text HARRISONIA to 672-83. b. Set Public Hearing for FY 23/24 Budget Date for budget work session/special meeting will be March 27th at 6p.m. The council will hold another special meeting on April 17th at 7 p.m. for the public hearing on FY23/24 Budget. c. Resolution #2023-08: Approval of Harrison County Law Enforcement Contract FY2023/2024 K. Breyfogle motioned to approve Resolution 2023-08 and was seconded by T. Coyle. Roll call. All ayes. Motion passed unanimously. 8. Mayor’s Report None 9. Clerk’s Report Clerk Hirst stated that she had nothing major to report and that she had been mainly working on regular duties. 10. Public Works Report Due to personal reasons, Steve was not present for the meeting. 11. Commissioner Reports None 12. Other Business Council asked Clerk Hirst to add the water assistance program to the agenda next month. 13. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by J. Rains. Motion carried 5-0. The meeting was adjourned at 7:47 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk City of Mondamin Operating Account City of Mondamin Claims Paid February 7, 2023 through March 13, 2023 Name, Memo, Amount US Postal Service, stamps 351.00 Anderson, Roberta M, comm ctr reimbursements 80.41 Hinkel, Steven R, payroll 4,450.82 Hirst, Alyxandria M, payroll 1,313.45 Hussing, Christine C, payroll 1,381.72 Kephart, Kristen E, payroll 24.96 Anderson, Roberta M, payroll 279.70 Collison, Timothy J, payroll 89.07 United States Treasury, January 2023 payroll taxes 1,577.68 IPERS, January 2023 IPERS 1,004.34 DAOS Construction, community center door 300.00 Intuit, payroll subscription fees 53.50 Windstream, charges for services 291.32 MidAmerican Energy, refundable advance - water plant 77,891.24 Transfer, transfer from Operating Checking to Road Savings 3,876.15 Transfer, transfer from Operating Checking to Water Plant Savings 2,225.00 Midstates Bank (v), internet banking fee 25.00 RP Constructors LLC, pay application no. 1 - water plant 47,500.00 Deluxe for Business, deposit slips 133.40 C & H Hauling, charges for services 1,790.00 WEX BANK, fuel for fire and roads 597.05 Loftus Heating, Inc., charges for services 134.00 Team Lab, sewer lagoon bacterial strains 550.50 PeopleService Inc., charges for services 2,024.91 Hawkins, Inc., water chemicals 873.07 Missouri Valley Times News, publications 77.10 VC3, Inc, IT charges for services 244.00 Harrison County Landfill Commission, landfill charges 742.00 Hollman Media, web hosting 45.00 Hollman Media, web development 66.70 JEO Consulting Group Inc., charges for services - water plant 3,811.20 Harrison County REC, charges for services 260.97 Mid American Energy, charges for services 1,519.75 Hollman Media, web hosting 45.00 Analytical & Consulting Services, Inc., wastewater testing 570.50 Southwest Iowa Planning Council, CBDG 810.00 Office of Auditor of State, periodic exam fee 1,500.00 Missouri Valley Times News, publications 154.67 Heartland Co-op - fire dept, propane 413.40 Heartland Co-op – City, propane 720.80 US Postal Service , yearly po box fee 104.00 FNBO (Christine), STEM kits 928.23 AgriVision Equipment Group, oil and filters 274.81 Harrison County Sheriff, law enforcement services 2,010.00 Blair Ace Hardware, wallplates, light switches, and PVC 31.89 Menards – Fremont, refridgerator at King's Court #4 707.20 Bomgaars, oil 83.98 Lakota Public Library, DVD's for library 9.00 Burt Public Library, books for library 10.00 Prairie City Public Library, books for library 8.00 FNBO (Steve), part for laser printer, binders, receipt books, parts for shop equipment 686.00 Hollman Media, web development 48.30 Siouxland District Health Department, water testing 14.00 Harrison County REC, charges for services 171.06 Boruff Plumbing, plumbing services at King's Court #5 407.90 Total 165,293.75 INCOME FOR FEBRUARY 2023 Utility Service Charges $17,455.70 King's Court Housing Rent $3,000.00 Proceeds of Debt - Midstates Loan $138,935.24 Transfer from Community Betterment $2,782.00 Property Tax $809.90 Road Use Tax $3,876.15 Local Option Sales Tax $3,177.18 Community Center Rentals $875.00 Park Shelter Donation $140.00 Dog License $150.00 Township Contributions $7,275.00 Deb Earleywine Restitution $1,217.05 Midstates Bank Refund $35.00 Interest Earned $44.34 Total Income from February: $179,772.56 Attest: Alyx Hirst, City Clerk March 13th, 2023 City Council Meeting MVTN 03-22-23
