Harrison County Supervisors Meeting June 3, 2021 Chairman Tony Smith called the meeting to order with members Walter Utman and John Straight in attendance. The agenda was approved on a motion by Straight, second by Utman. Unanimous approval. Previous minutes were approved on a motion by Utman, second by Straight. Unanimous approval. Attendance: Auditor Susan Bonham, Treasurer Shelia Phillips, Drainage Clerk Elizabeth Lenz, Drainage Engineer Jon Rosengren and Colton Cunningham (Bolton & Menk), Dan Pruett, Rick Shearer, and Wayne Rock. Upper Soldier #1 and Soldier Valley Drainage Districts The Board met at Trustees for the Upper Soldier #1 and Soldier Valley Drainage Districts with all members present. Also present for the bid openings were: Elizabeth Lenz, Drainage Clerk, Jon Rosengren and Colton Cunningham, Bolton & Menk, Rick Shearer, Shearer Contractors, Wayne Rock, Nelson & Rock, and Dan Pruett, Pruett Grading. Bids for the 2019 FEMA repairs were opened and presented to the Board. Bids were reviewed to see if they met all requirements and that the calculations were correct. On a motion by Utman, second by Straight, it was unanimously voted to accept the bid from Midwest Mechanical Industrial Services, LLC for the Soldier Valley FEMA 2019 project in the amount of $996,850.00. On a motion by Straight, second by Utman, it was unanimously voted to accept the bid from Pruett Grading for the Upper Soldier #1 FEMA 2019 project in the amount of $420,074.38. Coulthard Levee Project Mr. Rosengren updated the Board regarding the current status of the Coulthard Levee project. He stated that we have the required permit for the Army Corp of Engineers but are still working with the Iowa DNR for the permit they require. He is also continuing to communicate with Chuck Becker who is the attorney for this project. Straight asked Mr. Rosengren for a tour of the district. Bank Reconciliation Treasurer Shelia Phillips presented May’s bank reconciliations to the Board for their review. American Rescue Plan County Committee Public Health Administrator Brad Brake and Recorder Lorie Thompson joined the Board in discussions on the creation of a county committee to assist in the disbursement of funds. The Board appointed the following individuals to the committee: Tony Smith Walter Utman John Straight Susan Bonham Brad Brake Shelia Phillips Lorie Thompson Brandon Doiel Jennifer Mumm or Ashley West-Joons Christy Jackson Renea Anderson Motion to approve by Straight, second by Utman. Unanimous approval. Mask Mandate in County Facilities Public Health Administrator Brad Brake said that no new positive cases have been reported in the last two weeks. Auditor Bonham, Treasurer Phillips and Recorder Thompson will be lifting the mask requirement in their respective offices. Therefore, on a motion by Straight, second by Utman, the mask mandate within county facilities will be lifted, but the Board recommends those staff/visitors that are non-vaccinated should continue to wear a mask. Unanimous approval. Courthouse Cornice Work The Board reviewed the work estimate from Weathertite Roofing to clean, reseal and repair the holes in the Courthouse cornice area in the amount of $8,250. Motion to accept the estimate with the stipulation that the work needs to be completed before July 4, 2021 was made by Straight, second by Utman. Unanimous approval. Handwritten Warrant A handwritten warrant to US Bank in the amount of $7,214.83 was approved on a motion by Straight, second by Utman. Unanimous approval. SWIPCO Rural Transit System Joint Participation Agreement The Board approved the annual Rural Transit System Joint Participation Agreement between the County and Southwest Iowa Planning Council (SWIPCO) in the amount of $6,000 on a motion by Utman, second by Straight. Unanimous approval. Agreement is effective July 1, 2021 thru June 30, 2022. Engineer Ron Bell, Assistant to the Engineer, met with the Board. Three contracts were presented to the Board for consideration: 1. Otta Seal Contract with Midwest Coatings Company, Inc for Ottawa Lane in the amount of $41,274.19 2. Otta Seal Contract with Midwest Coatings Company, Inc for Nixon Avenue in the amount of $47,966.27. 3. Otta Seal Contract with Midwest Coatings Company, Inc for Loomis Avenue and 295th Street in the amount of $91,098.76. Motion to approve all three contracts was made by Straight, second by Utman. Unanimous approval. A pay voucher to Sundquist Engineering in the amount of $16,615 for engineering services associated with plans and construction services for a bridge replacement on F-50 over Allen Creek was approved on a motion by Straight, second by Utman. Unanimous approval. A utility permit application from Windstream Communications to place a pedestal in the right of way of 280th Street on the west side of Apple Road was approved on a motion by Utman, second by Straight. Unanimous approval. With business of the day completed, the Board adjourned on a motion by Utman, second by Straight. Unanimous approval. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 6-16-21
