Harrison County Supervisors Meeting March 4, 2021 Chairman Tony Smith called the meeting to order with members Walter Utman and John Straight in attendance. The agenda was approved on a motion by …

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Harrison County Supervisors Meeting March 4, 2021 Chairman Tony Smith called the meeting to order with members Walter Utman and John Straight in attendance. The agenda was approved on a motion by Straight, second by Utman. Unanimous approval. Attendance: Auditor Susan Bonham, Treasurer Shelia Phillips, Tonia Copeland, Nick Loftus, Kathleen Granger Depositories Treasurer Shelia Phillips requested approval of a resolution naming the maximum deposits allowed in the following financial institutions. Logan State Bank, Logan $10,000,000.00 Midstates Bank, Missouri Valley $7,000,000.00 Community Bank, Dunlap $1,000,000.00 American National Bank, Missouri Valley $1,000,000.00 Farmers Trust & Savings, Woodbine $1,000,000.00 United Banka of Iowa, Dunlap $30,000,000.00 Motion to approve by Utman, second by Straight. Unanimous approval. Engineer County Engineer Steven Struble met with the Board. Updated projects included: Taylor #12 Bridge Replacement on F-50 over Allen Creek – Notification letters have been sent to the adjoining property owners letting them know that the County will need to purchase wider right-of-way easement in the near future in order to allow the project to proceed. St John #1 Bridge Replacement on 280th Street over Willow Creek – No response from Contractor on the schedule update. 194th Street and Morgan Avenue HMA Asphalt Surfacing Project Woodbine to Dutch 4-Corners – Staff has completed and submitted the 194th Street HMA plans and project estimate to IDOT on Tuesday. David Christensen Bridge on Laredo Avenue NE of Pisgah over Stowe Creek – The quotations from Oden Enterprises and Husker Steel were received. Engineer Struble accepted Husker Steels quotations for the substructure and superstructure materials in the amount of $71,764 and $59,775, respectively. The trucks are spot rocking until the roads get too soft then they are stockpiling. The blades took their wings off on Monday to get excess weight off the machines. The blades are all out blading ruts and stock spots. Crews are burning brush piles on Easton Trail and sheering trees on Toledo Avenue and Easton Trail. The Board approved a farm-to-market voucher for Sunquist Engineering in the amount of $1,525.50 for design work on the F-50 bridge over Allen Creek on a motion by Utman, second by Straight. Unanimous approval. A utility permit for Windstream Communications to bury 900’ of 12 pair 24 gauge copper communication able in the east shoulder of Larpenteur Memorial Road north from 120th Street was approved on a motion by Straight, second by Utman. Unanimous approval. Mask Requirement County Facilities Auditor Bonham asked the Board about mask requirements at county facilities. The Board instructed Auditor Bonham to keep the signs requiring masks in county facilities on the doors. 911 Radio Bonds/Invoices EMA Director Larry Oliver discussed the radio bond proceeds and the pending invoices from Motorola. The bond proceeds will be deposited into the 911 fund on March 11th. Director Oliver will prepare a budget amendment and have the public hearing on March 25th. The pending invoices from Motorola could be paid by a handwritten warrant also on March 25th. Director Oliver will work with Secondary Roads on needed rock on the roads to the towers. An agreement between the County and 911 is being prepared by Ahlers Law Firm. Veteran Affairs Brittany Freet, VA Administrator, met with the Board to discuss the possibility of expanding office hours for one additional day per week. All were in agreement of this change. Motion to approve by Straight, second by Utman. Unanimous approval. Woodbine School Special Election The results of the Woodbine Community School Special Election were presented to the Board. A total of 309 votes (214 yes and 95 no) were cast for the public measure to authorize for a period of 10 years to levy and impose a voter approved physical plant and equipment tax not to exceed one dollar and thirty-four cents ($1.34) per $1000 of assessed valuation and to impose a PPEL income surtax upon the state individual income tax of each individual income taxpayer resident of the school district not to exceed twenty percent (20%). Motion to approve the results as presented was made by Straight, second by Utman. Unanimous approval. Courthouse Roof Brian Nelson updated the Board on the Courthouse roof. He plans to walk around with McKinnis on Friday to go over a punch list of needed items to complete. Attic is being cleaned up. The wood bracing and tarps will be removed from the dome area. FY22 County Budget The Board worked on the FY22 county budget. A public hearing date of Thursday, March 25th at 9:15 a.m. was set on a motion by Utman, second by Straight. Unanimous approval. Claims Claims, as presented, were stamped for approval. Comments The Board heard comments from Kathleen Granger regarding board minutes, agendas, and the December 3, 2020 board meeting. With business of the day completed, the Board adjourned on a motion by Straight, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman March 11, 2021 Chairman Tony Smith called the meeting to order with members Walter Utman and John Straight in attendance. The agenda was approved on a motion by Straight, second by Utman. Unanimous approval. Previous minutes were approved on a motion by Utman, second by Straight. Unanimous approval. Attendance: Auditor Susan Bonham, Treasurer Shelia Phillips, Recorder Lorie Thompson, Tonia Copeland, and Nick Loftus UTV Ordinance – 2nd Reading Chairman Smith opened the public hearing for the second reading of the UTV Ordinance. Auditor Bonham asked if anyone needed a copy of the ordinance. No response. Auditor Bonham received one comment from a resident with concerns about the maximum weight limit. Recorder Thompson informed the Board that she spoke with DNR and agreed that this old language and new regulations do not have a maximum weight limit. Recorder Thompson also informed the Board that House File 800 is being considered with the legislators that allows for ATV/UTV usage on county roads. No other comments were heard or received. Recorder Thompson and Auditor Bonham recommend removing the weight limit from the ordinance. Maximum Proposed Property Tax Levy Chairman Smith opened the public hearing for the maximum proposed property tax levy. No comments were heard or received. Motion by Utman, second by Straight, to close both public hearings. Unanimous approval. Utman made the motion remove the weight limit and to set the 3rd reading of the UTV ordinance for April 15th, second by Straight. Unanimous approval. Straight made the motion to accept the Maximum proposed property tax levy as published, second by Utman. Unanimous approval. Bank Reconciliation Treasurer Shelia Phillips presented the February bank reconciliations for review by the Board. Handwritten Warrant A handwritten warrant to US Bank in the amount of $4,511.09 was approved on a motion by Straight, second by Utman. Unanimous approval. Magistrate Commission Member The Board appointed Shelia Phillips to the Magistrate Commission for the unexpired term ending December 31, 2025 on a motion by Utman, second by Straight. Unanimous approval. Engineer County Engineer Steven Struble met with the Board. Project updates include: Taylor #12 Bridge Replacement on F-50 over Allen Creek – No replies yet from the adjoining property owners to the notification letters sent letting them know the County will need to purchase a wider right-of-way easement to allow the project to proceed. 194th Street and Morgan Avenue HMA Asphalt Surfacing Project Woodbine to Dutch 4-Corners – Check plans were received back on Tuesday with comments. Very few changes requested. A July letting is still being planned. The blades have been out blading the rock roads. Trucks are spot rocking and stockpiling this week. Trees are being sheered on Easton Trail and Toledo Avenue (south of Dunlap). Crews are working on cold patching on seal coat roads. Martin Marietta salesman and Schildberg salesman have both sent copies of their recent gradation results showing that their material doss pass the IDOT specifications for Class D road stone. Melody Oaks Road Assessment District Chairman Smith opened the public hearing for the Melody Oaks Road Assessment District. Additional attendees included: Jack Peterson, Karen/Bill Weber, Colleen/Randy Stolz, Teresa Crosgrove, Tona Lager, Fred/Brenda Blom, Jeff Chleboun, Doug West, Rhonda Oliver, Tammy/Mark Flint, Bryce Flint, Elizabeth Morinelli, Matthew Lewis, Gerald Mahoney, and Ron Bell. Engineer Struble explained the process and described the project to the members of the audience. Chairman Smith opened the floor to questions or comments. Numerous questions were asked about the cost, road material being considered, the wording of the petition, the 10 year fee schedule with interest rate, and timeline. The road assessment district would finance and construct an improved road surface on Melody Oaks Trail from Loess Hills Trail, northeast 3930 feet to the south line of the NW1/4 of Section 12-79-44, all of the current length of Melody Circle, and Oak Drive. Said roadway segments are presently surfaced with rock and gravel. Parcels of land to be included in this road assessment district will be those lying adjacent to the improved section of roadway and laying no farther than 1850 feet from the nearest roadway centerline to the far corner of the parcel and using said improved roadway section as its main means of access. The assessment district will contain approximately 310 acres in Sections 12 and 13 of Taylor Township including the established roadway acres. If approved today, the cost of the project would be $272,986 to the property owners within the road assessment district. If the project goes over that amount, the County will bear the cost and will not ask for additional money from the district. Engineer Struble does not anticipate the project to come in under budget. The recommended interest rate is 2.5%. Treasurer Phillips indicated that the City of Dunlap used an interest rate of 2.6% on their last special assessment. Motion to close the public hearing was made by Utman, second by Straight. Unanimous approval. Motion to establish the Melody Oaks Road Assessment District in the amount of $272,986 with an interest rate of 2.5% was made by Straight, second Utman. Unanimous approval. Parcel Number, Deedholder, House Number, Address, Total Value, Project Assessment, Annual Assess-ment w/o Interest 310001298400000, BLAZEK, DALLAS E & PHYLISS A, 2372, OAK CT, 239,201, 7,259, 758 310001298500000, BLAZEK, DALLAS E & PHYLISS A, 2372, OAK CT, 10,584, 321 310001324800000, BLOM, FRED J & BRENDA K, 2040, OAK DR, 280,197, 8,503, 850 310001298200000, CAREY, FLOYD R JR & VIRGINIA L, 2369, OAK CT, 278,635, 8,456, 878 310001298201000, CAREY, FLOYD R JR & VIRGINIA L, 2369, OAK CT, 10,590, 321 310001325500000, CHLEBOUN, JEFF D & JOYCE D, 2051, OAK DR, 241,817, 7,339, 818 310001325600000, CHLEBOUN, JEFF D & JOYCE D, 2051, OAK DR, 22,731, 690 310001325400000, CHLEBOUN, JEFF D & JOYCE D, 2051, OAK DR, 5,040, 153 310001301000000, CLAUSEN, LONNY & ANNE, 2027, OAK DR, 238,337, 7,233, 723 310001350900000, CONNEALY, JONATHAN A. & JENNIFER A., 2025, OAK DR, 197,507, 5,994, 599 310001357600000, CROSGROVE, TERESA L & STEVEN L, 1997, MELODY CIR, 209,093, 6,345, 635 310001295900000, ETTER, MARC & MELISSA M, 2013, OAK DR, 216,183, 6,561, 656 310001289500000, FLINT, BRYCE A, 2006, OAK DR, 120, 4, 791 310001289104000, FLINT, BRYCE A, 2006, OAK DR, 260,479, 7,905 310001315900000, FLINT, MARK A & TAMMY S, 2006, OAK DR, 205,346, 6,232, 670 310001289303000, FLINT, MARK A & TAMMY S, 2007, MELODY OAKS TRL, 2,100, 64 310001289401000, FLINT, MARK A & TAMMY S, 2007, MELODY OAKS TRL, 13,289, 403 310001324900000, FRYE, MICHAEL P & DEBBIE JO, 2038, OAK DR, 178,237, 5,409, 541 310001361100000, GORE, JANEANE J & RONALD E, 1994, MELODY OAKS TRL, 195,014, 5,918, 592 310001308400000, HARTMANN, PAUL C, 2010, MELODY OAKS TRL, 162,014, 4,917, 577 310001308600000, HARTMANN, PAUL C, 2010, MELODY OAKS TRL, 24,812, 753 310001308500000, HARTMANN, PAUL C, 2010, MELODY OAKS TRL, 3,240, 98 310001361000000, HIATT, RICHARD D & JESSICA L, 2012, OAK DR, 207,253, 6,290, 629 310001316600000, HOFFMAN, APRIL B & BARNETT, RANDALL, 2007, OAK DR, 165,462, 5,021, 518 310001324200000, HOFFMAN, APRIL B & BARNETT, RANDALL, 2007, OAK DR, 5,340, 162 310001323700000, JONES, JASON M & AMBER K, 2034, OAK DR, 263,726, 8,003, 800 310001337900000, LAGER, MARTIN L & TONA R, 2030, OAK DR, 296,165, 8,988, 899 310001308800000, LEWIS, MATHEW, 2052, OAK DR, 192,563, 5,844, 610 310001324400000, LEWIS, MATHEW, 2052, OAK DR, 8,432, 256 310001289100000, LOFTUS, MASON M & STACEY R, 2053, HIGHWAY 127, 6,086, 185, 93 310001289200000, LOFTUS, MASON M & STACEY R, 2053, HIGHWAY 127, 8,062, 245 310001289300000, LOFTUS, MASON M & STACEY R, 2053, HIGHWAY 127, 10,446, 317 310001288800000, LOFTUS, MASON M & STACEY R, 2053, HIGHWAY 127, 5,593, 170 310001289400000, LOFTUS, MASON M & STACEY R, 2053, HIGHWAY 127, 569, 17 310001339300000, LYNCH, MICHAEL J., 2008, OAK DR, 175,473, 5,325, 533 310001289302000, MAXWELL, SHIRLEY, 2370, LOESS HILLS TRL, 171,188, 5,195, 521 310001289301000, MAXWELL, SHIRLEY, 2370, LOESS HILLS TRL, 617, 19 310001325800000, MCAVIN, CHRISTOPHER M & COLLEEN M, 2039, OAK DR, 241,643, 7,333, 733 310001317500000, MILLIKAN, SHAWN A & STEPHANIE D., 2007, MELODY CIR, 226,794, 6,883, 688 310001332400000, NELSON, CURTIS N & DEENA M, 2054, OAK DR, 138,653, 4,208, 421 310001323900000, NELSON, CURTIS N & SMITH-NELSON, DEENA M, 2054, OAK DR, 12,949, 393, 41 310001323800000, NELSON, CURTIS N & SMITH-NELSON, DEENA M, 2054, OAK DR, 608, 18 310001315800000, NELSON, KEVIN P, 2029, OAK DR, 206,396, 6,264, 626 310001324100000, NIELAND, BARRY, 2003, OAK DR, 156,203, 4,740, 474 310001325000000, OLIVER, RHONDA, 2031, OAK DR, 2,360, 72, 480 310001324000000, OLIVER, RHONDA, 2031, OAK DR, 155,688, 4,725 310001324500000, OLSON, BRENT S & AMY S, 2048, OAK DR, 226,392, 6,870, 687 310001339100000, PETERSON, JACK L & JANICE E, 1982, MELODY OAKS TRL, 199,757, 6,062, 606 310001341800000, PRESCHER, NICHOLAS J & RACHEL M, 2014, OAK DR, 204,621, 6,210, 631 310001341900000, PRESCHER, NICHOLAS J & RACHEL M, 2014, OAK DR, 3,180, 97 310001337500000, PROKOPY, CHRISTOPHER K, 2023, OAK DR, 196,374, 5,959, 596 310001341600000, PULSCHER, NATHAN J, 2017, OAK DR, 203,164, 6,166, 627 310001324300000, PULSCHER, NATHAN J, 2017, OAK DR, 3,510, 107 310001295901000, SALTER, STANLEY J & LINDA, 2009, OAK DR, 253,947, 7,707, 771 310001325100000, SANGER, TIMOTHY DALE & AMMIE HRABIK, 2033, OAK DR, 160,847, 4,881, 505 310001325200000, SANGER, TIMOTHY DALE & AMMIE HRABIK, 2033, OAK DR, 5,580, 169 310001312900000, SLUGA PROPERTIES, LP, 2092, WELLINGTON, FL, 25,482, 773, 77 310001338300000, SORRELL, SHANE W & MARCELLA L, 2368, OAK CT, 404,364, 12,271, 1,237 310001298300000, SORRELL, SHANE W & MARCELLA L, 2368, OAK CT, 3,270, 99 310001298301000, SORRELL, SHANE W & MARCELLA L, 2368, OAK CT, 120, 4 310001351400000, STOLZ, RANDALL F & COLLEEN M, 2015, MELODY CIR, 226,431, 6,872, 687 310001325300000, STROTHMAN, STUART & MORINELLI, ELIZABETH, 2046, OAK DR, 5,550, 168 310001324600000, STROTHMAN, STUART & MORINELLI, ELIZABETH, 2046, OAK DR, 347,481, 10,545, 1,071 310001326300000, SUAREZ, ROB LANE & JENEE ELAINE, 2026, OAK DR, 364,328, 11,056, 1,106 310001312000000, WEBER, WILLIAM L & KAREN M, 2010, OAK DR, 172,217, 5,226, 523 310001361200000, WEST, DOUGLAS JAMES, 1998, MELODY CIR, 326,655, 9,913, 991 310001288100000, WOHLERS, JOANN E (50% of Land), 2410, LOESS HILLS TRL, 6,176, 187 310001288900000, WOHLERS, JOANN E, 2410, LOESS HILLS TRL, 3,071, 93, 28 Total Assessed Value, 8,995,352, 272,986, 27,299 Ottawa Lane Road Assessment District Chairman Smith opened the public hearing for the Ottawa Lane Oaks Road Assessment District. Additional attendees included: Katlin Scutt, Ron/Jeanette Villone Engineer Struble explained the process and described the project to the members of the audience. Chairman Smith opened the floor to questions or comments. Several questions were asked about the project, road closure, and timeline. The road assessment district would finance and construct an improved road surface on Ottawa Lane from 296th Street (F-58) to approximately one-half mile north of 296th Street. Said section of Ottawa Lane is presently surfaced with rock and gravel. If approved today, the cost of the project would be $80,000 to the property owners within the road assessment district. If the project goes over that amount, the County will bear the cost and will not ask for additional money from the district. Engineer Struble does not anticipate the project to come in under budget. The recommended interest rate is 2.5%. Treasurer Phillips indicated that the City of Dunlap used an interest rate of 2.6% on their last special assessment. Motion to close the public hearing was made by Utman, second by Straight. Unanimous approval. Motion to establish the Ottawa Lane Road Assessment District in the amount of $80,000 with an interest rate of 2.5% was made by Utman, second Straight. Unanimous approval. Parcel Number, Deedholder, House Number, Address, 2020 Total Value, Project Assess-ment, Annual Cost w/o Interest, % of Total Valuation 370001828500000, SCOTT, ADAM & KATLIN E, 2956, OTTAWA LN, 293,441, 5,549, 554.91, 6.94% 370001798602000, MICKEY, KIM ALAN & LISA LANETTE, 2953, OTTAWA LN, 269,950, 5,105, 510.48, 6.38% 370001798600000, HAFFEY, KYLE & JENNIFER, 2951, OTTAWA LN, 421,145, 7,964, 796.40, 9.95% 370001818303000, MARTIN, MATTHEW A & TAMARA, 2937, OTTAWA LN, 262,771, 4,969, 496.91, 6.21% 370001818301000, NADGWICK, JEREMY A & KLUZA, RUTH L, 2944, OTTAWA LN, 137,104, 2,593, 259.27, 3.24% 370001818300000, HENRY, PATRICK & MARY, 2941, OTTAWA LN, 352,213, 6,660, 666.04, 8.33% 370001818302000, WALLIS, ERIC E & KANDICE J, 2932, OTTAWA LN, 279,942, 5,294, 529.38, 6.62% 370001818304000, VILLONE, RONALD M & JEANETTE R, 2929, OTTAWA LN, 457,492, 8,651, 865.13, 10.81% 370001818102000, ECKHOFF, CARRIE L & KOHL, JASON M, 2928, OTTAWA LN, 169,517, 3,206, 320.56, 4.01% 370001818101000, CUNNINGHAM, DENNIS M & JULIE A, 2927, OTTAWA LN, 221,836, 4,195, 419.50, 5.24% 370001818100000, ADAIR, EDWARD & JUDY, 2923, OTTAWA LN, 256,943, 4,859, 485.89, 6.07% 370001818103000, SPRINGHOWER, THOMAS M SR & NATALIA S, 2913, OTTAWA LN, 8,865, 168, 16.76, 0.21% 370001818104000, SPRINGHOWER, THOMAS M SR & NATALIA S, 2913, OTTAWA LN, 427,531, 8,085, 808.47, 10.11% 370001818402000, RASMUSSEN, STEVEN L, 2905, OTTAWA LN, 132,729, 2,510, 250.99, 3.14% 370001818400000, KASTNER, RYAN & JENNIFER, 2901, OTTAWA LN, 539,024, 10,193, 1,019.31, 12.74% Total Assessed Value, 4,230,503, 80,000, 8,000.00, 100% Seig Drainage District The Board met as trustees for the Seig Drainage District with all members present. Also present were Elizabeth Lenz, Drainage Clerk, Susan Bonham, Auditor, Troy Groth, Drainage Engineer, and Frank Salter and Jim Olinger, landowners. Troy Groth, Drainage Engineer, reported that the overage of monies received from FEMA would not have to be paid back. This leaves approximately $57,000 in the district to be used for maintenance and repairs that are needed in the district. Elizabeth Lenz submitted a petition by Larry Meyer to place the 2nd pump while it was dry. Landowners would like the pump placed so that it will be easier to access. The Board asked Mr. Groth to review and report back to the Board with his recommendation of placement of the 2nd pump. Mr. Olinger then asked why the cleanout of the ditch did not continue further. Mr. Groth explained that he did not show FEMA the complete ditch due to trees that are not removed. He did not want FEMA to throw out the project due to lack of maintenance. Mr. Olinger stated the he felt that only ¼ mile more of the ditch needs to be cleaned. He will file a petition and it will be brought before the Board next week. FEMA Updates Mr. Groth updated the Board regarding FEMA projects for various districts. He stated that not a lot has been done since the last time he reported but spoils in some of the districts have been levelled. He also stated that it may be as early as next week for the bids for the Upper Soldier #1 and Soldier Valley Drainage Districts to be let. He is still waiting for required permits. With business of the day completed, the Board adjourned on a motion by Straight, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman March 18, 2021 Chairman Tony Smith called the meeting to order with members Walter Utman and John Straight in attendance. The agenda was approved on a motion by Utman, second by Straight. Unanimous approval. Previous minutes were approved on a motion by Utman, second by Straight. Unanimous approval. Attendance: Auditor Susan Bonham, Tonia Copeland, Renea Anderson, Dr. Jack Gochenour, Larry Stevens, Madylon Perley, Vicki Beers, Alisha Beers, Sal Vittitoe, Mary Grubb, Gary Guge, Tim Hamer, Mary Hamer, Jacob Snyder, Joan Martens, and Thad Pothast. Harrison County Development Corp Executive Director Renea Anderson and Chairman Dr. Jack Gochenour met with the Board as requested. Ms Anderson announced that HCDC is partnering with Southwest Iowa Planning Council that will provide outreach, technical services, loan assistance, and recovery planning to businesses and local governments in response to the COVID-19 pandemic. There’s seven cities in Harrison County that have signed up for the housing assessment. A program made available through a partnership with the Iowa Economic Development Authority for cities with fewer than 10,000 population and the Iowa State Extension & Outreach. Ms Anderson is requesting an additional $25,000 annual contribution to be used for improving online presence and website design. Chairman Smith has expressed concerns with the HCDC board in the past and would like the HCDC board to refocus the board’s membership organization that would include a member of the Board of Supervisors as a board of director. Dr. Gochenour explained that the board of directors is voted upon the attending membership at the annual meeting. Candidates are nominated by the committee. The Bylaws are not written to include a Board of Supervisor member as a board of director. The board of directors strive to serve for the betterment of the entire county and not one particular area or city. HCDC is a private non-profit organization with 28E agreements with the cities and county. Motion by Utman to approve the additional $25,000 (a total of $75,000) contribution for HCDC starting in FY22, second by Straight. Vote: Utman and Straight voted aye, Smith voted nay. Motion carried. Chairman Smith asked Ms Anderson to work with Zoning Administrator Matt Pitt on updating the County’s comprehensive plan. Noxious Weed Resolution Thad Pothast, Weed Commissioner, presented the annual noxious weed resolution to the Board. The Board inquired as to why shattercane and wild cucumber vine were not on the list. Commissioner Pothast will research. Motion to approve the noxious weed resolution was made by Utman, second by Straight. Unanimous approval. The Board met as Trustees for the following drainage districts with all members present. Also present were Elizabeth Lenz, Drainage Clerk and Larry Meyer, landowner. Seig Drainage District A petition originally submitted by Larry Meyer and then resubmitted by Mr. Olinger for clarity, was tabled until next week awaiting recommendations from the Drainage Engineer, Troy Groth. A petition for a clean out from the west line of Section 36-79-45 (end of FEMA repair) to ¼ mile west was unanimously approved on a motion by Utman, second by Straight. Soldier Valley Drainage District A petition to bore two drainage pipes in the Soldier Cut-Off Lateral of the Soldier Valley Drainage District, with approved engineering, was unanimously approved on a motion by Utman, second by Straight. Petitioner was informed that plans must be approved by Sundquist Engineering and that he must speak with Shearer Contractors who handle the district’s maintenance. All costs will be borne by petitioner. After placement, the district will maintain. District Engineering Discussion was held regarding the Soldier Valley and Upper Soldier #1 2019 FEMA projects. The Board feels that the projects are not progressing. After discussion, the Board unanimously voted to turn the engineering for these projects over to Jon Rosengren of Bolton and Menk, Inc. on motion by Utman, second by Straight. The current engineer, Troy Groth of Sundquist Engineering, will be contacted. Engineer County Engineer Steven Struble met with the Board. Updated projects include: 194th Street and Morgan Avenue HMA Asphalt Surfacing Project Woodbine to Dutch 4-Corners – Final plans have been submitted to IDOT. A June letting is planned. David Christensen Bridge on Laredo Avenue NE of Pisgah over Stowe Creek – Engineer Struble received the fabrication detail sheets from Husker Steel and has forwarded them on to Sundquist Engineering for review and comment. Melody Oaks and Ottawa Lane Otta Seal Projects – Staff are making final determinations for material and construction notes for the design of the Otta Seal projects. Certified letters were sent out notifying all property owners in both assessment districts of the need for them to request the 10-year payment option. The trucks are mainly stockpiling this week due to the wet roads. Spot rocking is done in very limited areas as the frost has come out in almost all areas of the county. The Board approved Windstream’s utility permit to bury approximately 1,750 feet of 25 pair, 24 gauge copper cable in the road shoulder of Easton Trail near 2163 to 2185 Easton Trail on a motion by Straight, second by Utman. Unanimous approval. Zoning Public Hearing Chairman Smith opened the public hearings as advertised. Zoning Administrator Matt Pitt reviewed the requests: 1. A request from John Reisz for a preliminary plat of Valley Ranch Estates. A subdivision located in the NW of Section 12-78-44. 2. A request from Tammy McMillan for a rezoning of approximately 5.4 acres from A-1 Agricultural to R-1 Rural Residential on property located in part of the NE SE of Section 31-79-41. No comments were heard or received. Motion to close the public hearings was made by Utman, second by Straight. Unanimous approval. Motion to approve the preliminary plat of Valley Ranch Estates was made by Straight, second by Utman. Unanimous approval. This preliminary plat will also be presented to the City of Missouri Valley for consideration since it is within the 2-mile radius of the city. Motion to approve the rezoning request from Tammy McMillan was approved on a motion by Utman, second by Straight. Unanimous approval. Comprehensive Plan Chairman Smith asked Zoning Administrator Matt Pitt to inquire if SWIPCO could update the County’s comprehensive plan and the cost involved. Beer Permit A beer permit and Sunday sales for the Fence-Post was approved on a motion by Straight, second by Utman. Unanimous approval. Liquor License A new liquor license, outdoor service area, and Sunday sales for the Shadow Valley Golf Club was approved, pending the submittal of the dram shop, on a motion by Utman, second by Straight. Unanimous approval. Courthouse Roof Brian Nelson met with the Board and updated them on the roof. The SW drain chase area is still leaking. Mr. Nelson will be working with McKinnis on the flood test of that drain and the other drains too. However, it doesn’t appear that the other drains are leaking. The east side chase areas are damp due to the concrete slab diverters not installed yet. Mr. Nelson will complete a punch list for the Board’s meeting with McKinnis next week. Courthouse Yard Auditor Bonham reported that a group would like to use the courthouse yard for croquet on a weekend. Board approved on a motion by Utman, second by Straight. Unanimous approval. Claims Claims, as presented, were stamped for approval. With business of the day completed, the Board adjourned on a motion by Utman, second by Straight. Unanimous approval. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 3-31-21