Harrison County Supervisors Meeting October 7, 2020 Chairman John Straight called the meeting to order with members Tony Smith and Walter Utman in attendance. The agenda was approved on a motion by Utman, second by Smith. Unanimous approval. Courthouse Roof Brian Nelson discussed the courthouse roof with the Board. The fasteners aren’t holding. McKinnis wants to install a second 7/16” plywood over the nail base. After the plywood is installed, a layer of ice and water in the valleys and along the gutter edges and then the synthetic felt over everything. Board agreed with the request. Mr. Nelson said he spoke with Orlando with McKinnis who said they would clean and recoat the dome. With business of the day completed, the Board adjourned on a motion by Smith, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor John Straight, Chairman October 13, 2020 Chairman John Straight called the meeting to order with members Tony Smith and Walter Utman in attendance. Motion to approve the agenda was made by Utman, second by Smith. Unanimous approval. Courthouse Roof McKinnis change order #6 includes: 1. Furnish & install 7” long fasteners installed by drilling through the nail base and the concrete deck into the steel beams and fastening the screw to the beams. 2. Furnish & install one layer of 7/16 OSB installed by attaching OSB to the nail base with the use of new deck screws. 3. Furnish & install one new layer of ice and water at the eaves and in the valleys. At a cost of $27,650. Motion to approve by Utman, second by Smith. Unanimous approval. The Board also will allow McKinnis to shoot drone footage of the roof for their records but not to be used for promotional activities. With business of the day completed, the Board adjourned on a motion by Smith, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor John Straight, Chairman October 15, 2020 Chairman John Straight called the meeting to order with members Tony Smith and Walter Utman in attendance. The agenda was approved on a motion by Utman, second by Smith. Unanimous approval. Tax Sale Certificates Treasurer Shelia Phillips informed the Board that there are tax sale certificates that she would like to transfer to the respective drainage districts. It involves two certificates to the Upper Soldier #2 Drainage District and one to the Upper Boyer Drainage District. Board agreed to the transfer on a motion by Utman, second by Smith. Unanimous approval. Coulthard Levee District The Board, meeting as trustees for the Coulthard Levee District, signed the contract between the district and Peterson Contractors, Inc. Conservation Update Conservation Director Scott Nelson informed the Board that he has applied for two Dean J King Family Foundation grants. One grant is for electrical upgrade at Schaben Park and the other for PPE and saws. Library Presentation Bruce Kocher, Missouri Valley Library Director, gave a power point presentation on the Harrison County Library Association. Also present were Christine Hussing (Mondamin Library), Tammy Cooperrider (Modale Library), Paula Evans (Dunlap Library), Wendy Doyel (Woodbine Library), and Connie Johnson (Logan Library). Mr. Kocher told of all the services available to the residents such as the Smithsonian Traveling Exhibition, math STEM kits, Grab-and-Go Outreach, early literacy programs, education programs, story walk, and summer reading programs. The group thanked the Board for their annual contribution in support of these libraries. Courthouse Roof McKinnis is working on the nail base now and hope to start shingling next week. Engineer County Engineer Steven Struble met with the Board. Project updates included: L-16/Panora PCC Paving 155th Street 2.17 miles to Willow Creek Bridge/Flume – Contractor has completed the paving and shoulder work. Painted pavement markings were placed on Wednesday and the road closure signage was removed. The road is now open to traffic. Panora Grading from Willow Creek to Monona County Line – Contractor is working near the Allen Creek Chapel. They are more than 60% completed east and more than 99% completed north of Allen Creek Chapel. Asphalt Patching, Leveling and Strengthening on Seal Coat Roads and Fremont Ave – In two weeks, Western Engineering is planning to begin this project at California Junction, Magnolia, and 194th to Woodbine Golf Club. Contractor agreed to give the county an estimate for an extension of the contract on Easton Trail at Pisgah. A 600’ section on the seal coat surface that was laid in 2016 on Main Street/Easton is raveling badly – especially at the interface with the parking area. City of Pisgah’s Todd Noah requested an estimate from Western Engineering to replace the parking area asphalt and to add that project to the County’s leveling project. Western is working up an estimate for the County to add the mainline and patching east of town and an estimate for the City to add the parking area replacement. The Board approved a utility permit application for Harrison County REC to hydro-vac excavate and buy a 7200 volt single phase underground power cable crossing 250th Street for a new residence at #3122. Motion to approve by Utman, second by Smith. Unanimous approval. Zoning Public Hearings Chairman Straight opened the public hearings on the following zoning requests: 1. A request from Connie Cleaver to rezone approximately 4 acres from A-1 Agricultural to R-1 Rural Residential on property described as Parcel F of the SE NW of Section 25-78-44. 2. A request from Badlamb Enterprises to rezone approximately 4 acres from A-1 Agricultural to R-1 Rural Residential on property described as part of the NE NW of Section 9-79-43. 3. A request from Patrick Grover to rezone approximately 4 acres from A-1 Agricultural to R-1 Rural Residential on property described as part of the NE NE of Section 34-78-43. 4. A request from John/Kari Reisz to rezone approximately 14 acres from A-1 Agricultural to R-6 Planned Development on property described as part of the SW NW of Section 12-78-44. Zoning Administrator Matt Pitt reviewed the above requests with the Board. Connie/Chris Cleaver were present and reviewed their request with the Board. No other comments were received or heard. Motion to close the public hearings was made by Utman, second by Smith. Unanimous approval. Motion to approve Reisz’s request on a motion by Utman, second by Smith. Unanimous approval. Motion to approve Bedlamb Enterprises’ request on a motion by Smith, second by Utman. Unanimous approval. Motion to approve Cleaver’s request on a motion by Utman, second by Smith. Unanimous approval. Motion to approve Grover’s request on a motion by Utman, second by Smith. Unanimous approval. Floodplain Ordinance Zoning Administrator Pitt reviewed the proposed floodplain ordinance with the Board. Motion to set the first reading at October 29th at 10:30 was made by Utman, second by Smith. Unanimous approval. 911 Radio Project The Board discussed the 911 radio project with EMA Director Larry Oliver. General discussion about the handheld radios and coverage was held. Mask Mandate Public Health Administrator Brad Brake and Board of Health member Christie Jackson discussed the need for a mask mandate for the County due to the County having a 25.5% percentage of positive COVID-19 cases within the last 14 days. Harrison County ranks second highest in the State. Comments from the public were heard. The Board was in agreement and requested the Board of Health to start the process. With business of the day completed, the Board adjourned on a motion by Smith, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor John Straight, Chairman October 22, 2020 Chairman John Straight called the meeting to order with members Tony Smith and Walter Utman in attendance. Motion to approve the agenda was made by Utman, second by Smith. Unanimous approval. Attendance: Susan Bonham, Jacob Snyder, Peggy Sigler, Stephanie Blackford, and Tonia Copeland (by phone) FEMA Update Troy Groth, Sundquist Engineering, met with the Board acting as Trustees for various drainage districts. All members were present as well as Elizabeth Lenz, Drainage Clerk. Mr. Groth informed the Board that quotes for three districts, Meggers Sub, Fitzgibbon, and North Noble Lake were sent out. They are due on November 4th and will be reviewed by the Board on November 5th. Mr. Groth also stated that he had been in contact with Kenneth Kline regarding the Euclid Drainage District and will be meeting with him on site at a later date. Road Issue Troy O’Banion offered to purchase the road next to his property at 2842 Hwy 30. County Engineer Steven Struble said the County doesn’t have the right to sell as the County only has an easement. Engineer County Engineer Steven Struble updated the Board on the following projects: L-16/Panora PCC Paving 155th Street 2.17 miles to Willow Creek Bridge/Flume – Contractor cut cores for the verification of pavement thickness and sawed and filled random cracks that have appeared either due to temperature contraction or early loading by local harvest traffic before it was cured. County crew has more work to do on the shoulders – rolling and blading. Panora Grading from Willow Creek to Monona County Line – Contractor is working between the Allen Creek Chapel and Norfolk after a few days of rain delay. They have about three days work to finish the segment between Norfolk and Newark at Allen Creek Chapel. County crews have been placing and spreading rock on the completed first mile on Tuesday and Wednesday. Only about 300 feet remained to be rocked last evening. Asphalt Patching, Leveling, and Strengthening on Seal Coat Roads and Fremont Ave – Engineer Struble attended the Pisgah city council meeting on October 20th to discuss the street surfacing improvements requested by Todd Noah and cost estimates by Western Engineering. The cost estimates includes $62,572 for the Pisgah parking along Main Street and $54,194 for HMA patching east of town on Easton Trail near the corporate limits and a 1.5” overlay on the traveled way east of Hwy 183 on Main Street. St John #1 Bridge Replacement on 280th Street Bridge over Willow Creek – Final plans were submitted on Tuesday. The project will be let in Ames in the January letting using Highway Bridge Program funding as per the funding agreement that the Board signed last month. The Board approved a utility permit application for Farmers Mutual Telephone Company to install a fiber optic cable along Ullin Place from Dunlap Care Center, along Ute Avenue to #1248, and along 121st Lane to #3808 121st Lane. Motion to approve by Smith, second by Utman. Unanimous approval. River Sioux Sewer Issue Helen Carritt met with the Board to request assistance with the grinder pump located at 1326 – 141st St. The grinder pump was ruined and requested to use money from the short-live asset depreciation account to purchase a new one. This request is an allowable use of fund from the account. Also requested assistance with some type of agreement with the landowner so that this will not happen again. Auditor Bonham will discuss the matter with the County Attorney. Handwritten Warrant A handwritten warrant to US Bank in the amount of $4,620.63 was approved on a motion by Smith, second Utman. Unanimous approval. VPN Connection The Board approved a VPN connection for Megan Reffett on a motion by Utman, second by Smith. Unanimous approval. 911 Radio Project EMA Director Larry Oliver and Bob Stephany were present with the Board and discussed the 911 radio project. Board also called Jeff Heil with Northland Securities regarding loan and rates. Mask Mandate Public Health Administrator Brad Brake met with the Board and reviewed the proposed face covering regulations along with the proposed resolution. Member Smith was concerned calling it a mandate. The Board of Health recommended a mask mandate in September and felt it would give businesses the authority to enforce wearing a mask inside their establishments. No penalty for not wearing a mask. The Board of Health will hold a public meeting on Tuesday, October 27th to hear comments from the public about enacting a mask mandate. The Board heard comments from Peggy Sigler and Stephanie Blackford regarding the mask mandate. Courthouse Roof Brian Nelson said that McKinnis is working on the chases. Plywood is all here and are continuing to install the fasteners. Claims Claims, as presented, were stamped for approval. With business of the day completed, the Board adjourned on a motion by Smith, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor John Straight, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 12-23-20
