Minutes of Regular Meeting Board of Directors The Missouri Valley Community School District Monday, September 9, 2024 Call to Order President Jeff Janssen called the meeting to order at 6:00 P.M. on September 9, 2024, at the District Office Conference Room, 109 E. Michigan Street, Missouri Valley, Iowa. Roll Call Present: Jeff Janssen, John Ferris, Joanna Barnard (virtual),` Carrie Watson and Bridget Myler Absent: None Also Present: Superintendent Christi Gochenour, Secretary Ashley Anderson, Lynn Killpack, Robin Holtz, Nate McDonald, and guest Approve Agenda Director Myler moved to approve the edited agenda as presented. Director Watson seconded. All Ayes; motion carried. Recognition and Communication: Visitors/Gifts/Services Shannon Benjamin introduction as our new preschool teacher. CONSENT AGENDA Director Ferris motioned to approve the consent agenda; to include the August 12th Regular Board meeting minutes, the August 23rd Special Board meeting minutes, the August financial reports and the board bills as presented. Director Watson seconded. All Ayes; motion carried. Board Bill Additional bills brought before the Board totaled $69,181.14. The bills totaled $230,112.41 as follows: $179,561.13 - General Operating Fund; $15675.25 -Management Fund; $54.98 - Public Recreation Fund; $0.00 - Capital Projects/1% Sales Tax Fund; $8,977.29 – Physical Plant and Equipment; $600.00- Debt Services; $977.70 – Extended Care; $0.00 – School Store Enterprise Funds; $15,084.17 – School Nutrition; $9,181.89 - Activity Fund; $0.00 – Trust Fund; and $0.00 – Agency Fund. ADMINISTRATION Robin Holtz reported on board priority on safety. Elementary performed a secure and into a hold drill. After the drill the committee of seven persons met and reviewed concerns and prepared action steps. Reviewing how we can better educate our community. Nate reported on the hold to secure drill in the middle/high school. Held a pre-meeting to educate staff members and gathered feedback after the drill. Nate has also provided key fobs to all six officers of Missouri Valley Police Department to provide access into the buildings. Athletics is full staff for coaching. Athletic donors from the community were thanked. Lynn reported on a community campaign on reporting concerns, concerning behaviors, and possible threats. The stop it app is available and reporting to law enforcement. Resharing social media posts is not reporting. BOARD GOVERNANCE Approval of 2024-2027 District School Improvement Committee Director Myler moved to approve the 2024 to 2027 District School Improvement Committee as presented in Exhibit VI-A-1. Director Watson seconded. All Ayes; motion carried. Approval of Removing Signor No action. Approval of Attendance Guidelines Director Watson motioned to approve the new attendance guidelines for the 2024-2025 Elementary, Middle School, and High School Student Handbooks as presented in Exhibit VI-C-1. Director Myler seconded. All Ayes; motion carried. Approval of Insurance Director Ferris motioned to approve the Jester Insurance quote for HVAC System as presented in exhibit VI-D-1. Director Watson seconded. All Ayes; motion carried. Approval of Depository Resolution Director Watson motioned to approve the FY2025 Depository Resolution with revisions as discussed. Director Barnard seconded. All Ayes; motion carried. DEPOSITORY RESOLUTION 2024-2025 WHEREAS Chapter 12C of the Code of Iowa requires the Board of Directors of the Missouri Valley School District (the “Board”) to approve banks in which public funds may be deposited and to establish a maximum amount which may be kept on deposit in such banks; and WHEREAS it is deemed necessary and advisable to authorize and approve agreements with the banks and to establish the authorized maximum amount to be deposited in the banks. BE IT THEREFORE RESOLVED by the Board as follows: That the financial institutions listed herein are hereby designated as approved depositories authorized to accept deposits up to a maximum total deposit amount of $15,000,000 without further approval of this Board: FINANCIAL INSTITUTION, LOCATION Midstates Bank, Missouri Valley / Mondamin / Council Bluffs/ Avoca / Harlan offices American National Bank, Missouri Valley / Council Bluffs / Omaha offices Logan State Bank, Missouri Valley / Logan Iowa Schools Joint Investment Trust, through Iowa Association of (ISJIT) School Boards, Des Moines; with PMA Financial Network, Inc. UMB Financial (bonds escrow), Des Moines Washington County Bank, Missouri Valley / Blair / Tekamah / Fort Calhoun BE IT FURTHER RESOLVED that the officers named herein are hereby authorized to invest funds in accordance with Iowa Code 12B.10, and to execute, attest and deliver any and all documents and do any and all things deemed necessary to carry out the intent and purposes of this resolution. Name, Title Jeff Janssen, Board President Ashley Anderson, Board Secretary/Treasurer John Ferris, Board Vice-President Christi Gochenour, designee, Superintendent of Schools Dated this 9th day of September. HUMAN RESOURCES Approval of Resignations No action Issuance of Contracts Director Myler motioned to approve the issuance of contracts Joseph Olafson, Gavin Bartalini, and Michael Erdkamp as High School Assistant Football Coaches, Jamie Fouts as Junior High Boys Basketball and Junior High Boys Track Coaches, and Rich McDermott as a Bus Driver. Director Ferris seconded. All Ayes; motion carried. Issuance of Letters of Assignment Director Watson motioned to approve the issuance of letters of assignment to Bobbi Kay Jones as Van Shuttle Drive, Gavin Bartalini and Brittney Drobny as Paraeducators and Jolyn Williams as Paraeducator pending background. Director Myler Seconded. All Ayes; motion carried. Approval of Volunteer Director Ferris approved Curley Charles as a Volunteer Football Coach. Director Myler Seconded. All Ayes; motion carried. Superintendent Report The superintendent reported live video availability for school board meetings and reviewing the costs of different vendors. School Safety drills have begun and are scheduled throughout the calendar year. Reunification Drill for the Elementary is on October 19th. In March a full Reunification Drill will be performed for the Middle/High School. Discussed the event on September 8th and the action steps that was taken of communication for no threat being found. Thanked the local police department for assisting. Discussed about the need and finding other resources for Iowa Athletic Trainer for the sideline but there is none available. Provided feedback on other options for support and will reach out to others. Paraeducators will have online trainings. Ag Science Department completed the new cabinets and countertops. Iowa Association of School Boards Convention is in November. ADJOURNMENT The next Regular Board meeting is scheduled for Monday, October 14, to begin at 6:00 P.M. Director Watson made a motion to adjourn the meeting, and Director Myler seconded. All Ayes; motion carried. The meeting adjourned at 7:03 P.M. Approved: Jeff Janssen, Board President Ashley Anderson, Board Secretary OPERATING FUND AGRILAND FS, INC, FUEL PURCHASES/TRANSPORTATION 950.34 AHLERS & COONEY, P.C., LEGAL SERVICES 510.00 AIRGAS USA, LLC (N119), WELDING SUPPLIES 12.22 ANDERSON, MARYANN 1,200.00 ARBAUGH, KIM, REIMB. SPED SUPPLIES 88.00 BILL'S WATER CONDITIONING, WATER 28.60 BMO HARRIS, SCHOOL DISTRICT PURCHASES 6,722.58 BUENA VISTA UNIVERSITY, TUITION – UNIVERSITY 1,800.00 C & H FINANCIAL SERVICES, PURCHASED SERVICES 403.89 CAMBIUM ASSESSMENT, INC, ELPA TESTING 76.00 CAPITAL ONE, MISCELLANEOUS SUPPLIES 127.74 CARDMEMBER SERVICE, SCHOOL DISTRICT PURCHASES 2,350.44 CASEY'S BUSINESS MASTERCARD, GAS STATION 37.52 CDW GOVERNMENT, INC., COMPUTER SUPPLIES 5,736.00 CENTURY LINK, IP AND DATA SERVICES 1,473.81 CENTURYLINK, PURCHASED SERVICES 871.68 CJ'S LAWN & LANDSCAPING, FERTILIZER/HERBICIDE APPL 16.98 CURRICULUM ASSOCIATES, LLC, EDUCATIONAL SUPPLIES 10,192.00 CUSTOM TRENDS, T-SHIRT COMPANY 930.20 DEPARTMENT OF ADMINISTRATIVE SERVICES, TSA 403(B) ADMINISTRATIVE FEE 650.00 DEPT OF INSPECTIONS, APPEALS & LICENSING -ELEVATOR SAFETY BUREAU 175.00 DESOTO BEND MINI MART, FUEL PURCHASE 1,210.26 DIETZE MUSIC HOUSE INC, MUSIC & BAND SUPPLIES/REPAIRS 97.20 EAKES OFFICE SOLUTIONS, COPIER LEASE 1,289.36 ECHO GROUP, INC, ELECTRICAL SUPPLIES 429.08 EDCLUB, INC, SOFTWARE LICENSE 120.00 FBG SERVICE CORPORATION, CLEANING SERVICE/SUPPLIES 26,010.40 FELD FIRE/SECURITY, SECURITY LABOR 289.85 FOODLAND, FOOD PURCHASES & SUPPLIES 37.05 GENIE PEST CONTROL, PEST CONTROL 240.00 GOMAGNETS.COM 457.00 GRAINGER, REPAIR PARTS 1,108.00 GREEN HILLS AEA, INTERV. SERVICES/REGISTRATION 300.00 GUTZMER, HEIDI 500.00 HEALTH EQUITY/WAGE WORKS, FLEX SPENDING 640.09 HEALTHQUEST CHIROPRACTIC, DOT PHYSICALS 500.00 HEINEMANN PUBLISHING, CLASSROOM SUPPLIES 1,138.19 HOGLUND BUS AND TRUCK COMPANY, TRANSPORTATION EQUIPMENT 12.95 HOPE SQUAD INC., ONLINE CURRICULUM 2,650.00 IOWA BUSINESS EDUCATION ASSOCIATION, MEMBERSHIP FEE 176.50 IOWA COMMUNICATIONS NETWORK, ICN SERVICES 504.22 J.W.PEPPER & SON INC., MUSIC 1,054.81 JOHNSON CONTROLS FIRE PROTECTION LP, FIRE PROTECTION SERVICE 1,112.25 KAGAN PROFESSIONAL DEVELOPMENT, PROFESSIONAL SERVICES 312.57 KENDALL HUNT PUBLISHING CO., EDUCATIONAL SUPPLIES 41,707.80 KIDWELL, INC, PURCHASED SERVICES 101.25 KOHL, CARRIE, TEACHER REIMBURSEMENT 40.63 KROENKE, RON, PIANO TUNING 380.00 KURITA AMERICA INC, BOILER INSPECTION 379.51 LIGHTBOX SYSTEMS, PURCHASED SERVICES 2,041.00 MARTIN BROS, FOOD PURCHASES & SUPPLIES 501.89 MATHESON TRI-GAS, CYLINDER RENTALS--INDUSTRIAL ARTS 236.15 MCGRAW-HILL EDUCATION, BOOKS/TEXTBOOKS 362.01 MEDICAL ENTERPRISES, INC, DOT TRAINING 50.00 MENARDS - COUNCIL BLUFFS, LUMBERYARD 270.36 MID AMERICAN ENERGY, ELECTRICITY 18,354.40 MISSOURI VALLEY TIMES-NEWS, INC., BD MINUTES/VISITORS GUIDE/ADS 442.72 NAPA AUTO PARTS, REPAIR PARTS 138.74 PLATFORM ATHLETICS, LLC 1,200.00 POSITIVE PROMOTIONS INC, POSITIVE REWARDS 400.95 QUADIENT LEASING USA, INC, POSTAGE MACHINE LEASE 415.63 QUILL, LLC, OFFICE SUPPLIES 246.06 REALLY GOOD STUFF, LLC, SPECIALIZED SCH.SUPPLIES 137.95 REISZ ELECTRIC, LLC 1,983.90 RIVERSIDE TECHNOLOGIES, INC, COMPUTER-EQUIPMENT 18,000.00 SAI, CONFERENCE REGISTRATIONS 500.00 SAM'S CLUB DIRECT, FOOD PURCHASES & SUPPLIES 749.19 SCHOLASTIC INC, SCHOLASTIC MAGAZINES 212.55 SCHOOL SPECIALTY, LLC, SUPPLIES 2,170.25 SGT. PEFFER'S, INC., CATERING 1,359.50 STAPLES CONTRACT & COMMERCIAL LLC, SUPPLIES 630.63 STOKES ENERGY CONSULTING LLC, CONSULTING SERVICES 50.00 SYMMETRY ENERGY SOLUTIONS, LLC, NATURAL GAS COMPANY 244.11 TEACHER SYNERGY, LLC, CLASSROOM SUPPLIES 68.60 WASTE CONNECTIONS OF IOWA, TRASH COLLECTION 945.68 WHITFIELD, SYDNEY, REIMBURSEMENT 88.00 WILLIAM PENN UNIVERSITY, TUITION PAYMENT 10,608.89 Fund Number 179,561.13 MANAGEMENT FUND SU INSURANCE COMPANY, INSURANCE - EQUIP BREAKDOWN 15,675.25 Fund Number 15,675.25 PUBLIC RECREATION FUND BMO HARRIS, SCHOOL DISTRICT PURCHASES 54.98 Fund Number 54.98 PHYSICAL PLANT & EQUIPMENT CARDMEMBER SERVICE, SCHOOL DISTRICT PURCHASES 575.00 HOMETOWN LEASING 1,490.29 LIGHTBOX SYSTEMS, PURCHASED SERVICES 6,912.00 Fund Number 8,977.29 DEBT SERVICE FUND UMB BANK, N.A., BONDS PRINCIPAL/INTEREST/FEES 600.00 Fund Number 600.00 EXTENDED CARE BMO HARRIS, SCHOOL DISTRICT PURCHASES 326.79 CARDMEMBER SERVICE, SCHOOL DISTRICT PURCHASES 169.00 MISSOURI VALLEY COMM. SCHOOL DISTRICT, OPERATING REIMB. NUTRITION/PRESCHOOL FEE 481.91 Fund Number 977.70 Checking Account ID 205,846.35 NUTRITION FUND BMO HARRIS, SCHOOL DISTRICT PURCHASES 66.93 FOODLAND, FOOD PURCHASES & SUPPLIES 122.93 HILAND DAIRY FOODS COMPANY, LLC, DAIRY PRODUCTS 1,791.51 MARTIN BROS, FOOD PURCHASES & SUPPLIES 12,501.96 PAN-O- GOLD BAKING COMPANY, BREAD PURCHASED 492.00 RAPIDS, FOOD SERVICE SUPPLIES 108.84 Fund Number 15,084.17 Checking Account ID 15,084.17 STUDENT ACTIVITY FUND ABRAHAM LINCOLN HIGH SCHOOL, ATHLETIC ENTRY FEE 150.00 ANDERSON'S, JUNIOR CLASS PROM SUPPLIES 131.97 BMO HARRIS, SCHOOL DISTRICT PURCHASES 2,897.14 CAMPO AZUL, RESTAURANT 49.44 CAPITAL ONE, MISCELLANEOUS SUPPLIES 256.95 COMPLETE MUSIC, DJ FEES / DEPOSITS 795.00 FOODLAND, FOOD PURCHASES & SUPPLIES 78.81 FUTURE BUSINESS LEADERS OF AMERICA, INC, BUSINESS CLUB DUES 144.00 HARLAN COMMUNITY SCHOOL DISTRI, SCHOOL 125.00 HAST, SHERYL 1,190.00 IOWA BASKETBALL COACHES ASSOCIATION, COACHES DUES 150.00 IOWA HIGH SCHOOL MUSIC ASSOCIATION, DUES / ENTRY FEES 25.00 IOWA HIGH SCHOOL SPEECH ASSOCIATION, ENTRY FEE/AWARDS/CONTESTS 100.00 LOGAN STATE BANK 270.00 LOGAN-MAGNOLIA COMM. SCHOOL DISTRICT, OPEN ENROLL.FEES/ATHLETIC FEES 140.00 LUCAS, NICHOLAS, ATHLETIC OFFICIAL 170.00 MIDWEST TROPHY & AWARDS, PLAQUES & TROPHIES 105.00 MISSOURI VALLEY COMM. SCHOOL DISTRICT, OPERATING REIMB. NUTRITION/PRESCHOOL FEE 12.78 RIHNER, CALEB, ATHLETIC OFFICIAL 170.00 SAM'S CLUB DIRECT, FOOD PURCHASES & SUPPLIES 262.02 STAHL'S TRANSFER EXPRESS, CUSTOM TRANSFERS 485.28 STIRTZ, MICHELE, CATERER FOR SB/BB OFFICIALS 1,143.50 TRI-CENTER COMM. SCHOOL DISTRICT, OPEN ENROLL.TUITION 100.00 VALLIER, JODY 30.00 WALLING, BRANDON, ATHLETIC OFFICIAL 170.00 WOHLERS, CARIE 30.00 Fund Number 9,181.89 Checking Account ID 9,181.89 Grand Total: 230,112.41 MVTN 9-25-24
