CITY OF LOGAN CITY COUNCIL MEETING 108 W. 4th STREET January 23rd, 2023 At 6:00 P.M. Mayor McDonald called the meeting to order. Agenda item 2 was the Pledge of Allegiance. Agenda item 3 was roll call. Council Members Moss, Sporrer, Fisher, Scheuring and Mayor McDonald were present. Council Member Hinkel arrived at 6:20. Agenda item 4 was to approve the agenda. Motion was made by Scheuring and seconded by Sporrer to approve the agenda. 4 ayes. Agenda item 5 was to approve the consent agenda which consisted of approving the 1/09/23 meeting minutes, set a date of 2/6/23 for the next regular council meeting, approve the claims register and a building permit for Jennifer Millsap, 411 N. 5th Ave., demolition permit for mobile home. Motion was made by Moss and seconded by Fisher to approve the consent agenda. 4 ayes. Agenda item 6 was to approve an agreement with Veenstra & Kimm, Inc. for engineering survey, design and construction observation for the N. 5th Ave. Street Improvements Project as part of the CDBG-DR housing project. The contract price is $27,500. Motion was made by Sporrer and seconded by Scheuring to approve an agreement with Veenstra & Kimm, Inc. for engineering, survey, design and construction observation for the N. 5th Ave. Street Improvements Project. 4 ayes. Agenda item 7 was to approve an agreement with Veenstra & Kimm, Inc. for engineering survey, design, Iowa DNR permitting and bidding services for the Well Field Generator Project. The contract price is $12,000. Motion was made by Fisher and seconded by Moss to approve an agreement with Veenstra & Kimm, Inc. for engineering survey, design, Iowa DNR permitting and bidding services for the Well Field Generator Project. 4 ayes Agenda item 8 was an update from the Logan Chamber. Mat Gross and Christana Troshynski attended to update the Council on newly elected Chamber officers as well as upcoming events they have planned such as the Easter Egg Hunt, the annual Wine Walk on June 10th, the 4th of July events and also Shiverfest in December. Council Member Hinkel arrived at 6:20. Agenda item 9 was to approve a recommendation from the Personnel Committee to hire Karen Androy for the position of Deputy Clerk that will be vacated in January following the retirement of Marilyn Keizer. Karen was present and told the Council a little about herself. Her start date is January 30th. Motion was made by Scheuring and seconded by Fisher to approve a recommendation from the Personnel Committee to hire Karen Androy for the position of Deputy Clerk. 5 ayes. Agenda item 10 was to approve Resolution 23-2: A resolution establishing the wages of Deputy Clerk Karen Androy. The Clerk read the resolution which set a starting wage of $20.00 per hour for the position. Motion was made by Moss and seconded by Sporrer to approve Resolution 23-2: A resolution establishing the wages of Deputy Clerk Karen Androy. 5 ayes. Agenda item 11 was to approve a Dissemination Agent Agreement with UMB Bank for the annual report that needs filed each year for the 2022 GO Street Bond. This report was previously scheduled to be completed each year by Nathan Summers of DA Davidson but Summers has taken a new position with UMB Bank and has offered to continue to work with the city as in the past and will do the annual filing at a cost of $500 per year which is a savings of $500 per year for this report. Motion was made by Hinkel and seconded by Scheuring to approve a Dissemination Agent Agreement with UMB Bank for the filing of the annual 2022 GO Street Bond. 5 ayes. Agenda item 12 was to approve Resolution 23-3: A resolution approving the destruction of general city records. The Clerk presented a resolution with a list of records over five years old or as indicated to be destroyed in accordance with State law. The records will be shredded by Secure Shred Solutions onsite in the presence of the City Clerk. Motion was made by Hinkel and seconded by Sporrer to approve Resolution 23-3: A resolution approving destruction of general city records. 5 ayes. Agenda item 13 was to approve setting a date for a Public Hearing on February 21st, 2023, to hear comments for or against approving the FY 2023/2024 Proposed Property Tax Levy and Requested Tax Dollars. Motion was made by Hinkel and seconded by Moss to set a date for a Public Hearing of February 21st, 2023, to hear comments for or against approving the FY 2023/2024 Proposed Property Tax Levy and Requested Tax Dollars. 5 ayes. Agenda item 14 was the Clerk’s report. Agenda item 15 was Citizen’s questions/comments. There were none. Agenda item 16 was a budget work session. Chad Kehrt of Veenstra & Kimm discussed some options with ways to complete a capital improvement plan for the City so that a complete list of short and long-term projects could be compiled for budgeting and planning purposes. The Police Chief presented his budget to the Council and reviewed his plans for training and equipment purchases in the next budget. He stated he is looking at trading in the existing department guns for a new shotgun and a new pistol. Utility Superintendent Dustin Moores discussed some of his needs such as a new street sweeper as well as future plans to add on to the City shop to be able to move some equipment out of the buildings they are currently housed in which is in the flood plain. No decisions were made on these items. He also said the planned Well Field Generator project will get moved from this fiscal year to next year as the plans are not ready yet and there is quite a long lead time for generator. The Council also discussed employee wage increases and asked the Clerk to include in the budget a 4% wage increase. The Community Visioning committee members of Tammy Hinkel and Mat Gross discussed future visioning projects and asked the Council if they would be able to commit funds to future projects. They are conducting a survey and asking the community for input on which projects to start with from the list of projects that were identified in the visioning process. They plan to come to the next meeting with some projects prioritized. The Council discussed where from the budget they could earmark some funds going forward each year to pursue grants and other fundraising efforts on projects. The Clerk stated that Local Option Sales Tax funds is the most likely place to set aside funds from. Some of the projects identified are walking trails, signage, downtown revitalization with improvements to the streetscapes and sidewalks. The Clerk also reviewed the tax levy with the council and discussions were had about items such as debt payments, equipment needs, road or alley improvements for next fiscal year. The Clerk will continue to research items for the budget and the Council will discuss again at the next meeting. No decisions were made. CLAIMS Electric Pump Inc, Install Sensaphone $3,579.71 Harr Co Rec, Utilities $285.86 Windstream, Telephone $593.49 Logan State Bank, Payroll Taxes $3,774.92 Postmaster, Postage/Envelopes $1,674.20 Hygienic Laboratory, Tests $74.00 G & R Nifty, Mow/Fertilize/Snow Removal $805.00 Winnelson Co, Drain Tubes/Steel Flares $17,076.82 Schildberg Construction Co, Rock/Milliman Park $476.10 USA Blue Book, Tools $278.27 IA Assoc Of Municipal Utilities, Dues $762.00 Southwest Iowa Planning Council, Facade/SWIPCO Fee $1,666.00 Verizon Wireless, Air Card/Phone $121.55 Petty Cash, Postage $46.17 Marilyn Keizer, Mileage 10/1/22 - 1/20/23 $70.38 Missouri Valley Times, Advertising $241.15 Thinkspaceit, Firewall/Managed It $205.00 Country Hardware, Flags/Supplies $170.95 Visa, Books/Camera Subscription/Equip/Supplies $1,240.57 R & S Waste Disposal, Trash Service $63.53 Wellmark Health Ins, Health Insurance $5,764.28 GIS Benefits, Dental Insurance $282.63 UPS, Shipping $55.65 Aetna, Insurance $26.28 Evelyn Bucy, Food Reimburse $391.81 Thomsen Construction, Concrete Patches & Ballards $4,250.00 Vanwall Equipment, Plow Parts $334.45 Northern Escrow, Cdbg Facade/Cornerstone Comm. Contractors #1 $4,677.32 Daniella Dobbs, Deposit Refund $55.30 Payroll Checks, Payroll Thru 01/09/2023 $11,325.48 Claims Total $60,368.87 Fund Summary, General Fund $26,650.88 Library Fund $520.41 Road Use Fund $4,851.39 Employee Benefit Fund $3,478.66 Downtown Housing IEDA Fund $4,677.32 Facade Cdbg-CV Grant Fund $1,666.00 Water Fund $12,883.63 Sewer Fund $5,640.58 Total $60,368.87 Council Member Moss left before adjournment. Agenda item 17 to adjourn. Motion was made by Hinkel and seconded by Sporrer to adjourn. 4 ayes. Angela Winther, City Clerk/Administrator Attest: Clinton McDonald, Mayor MVTN 2-1-23
