CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, January 9, 2022 7 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:00 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Jim Rains, Mary Seago, and Karen Breyfogle. Council members absent: Terry Coyle. Staff present: Alyx Hirst and Steve Hinkel. Public present: Christine Hussing and Terry Marshall. c. Approval of Agenda Clerk asked to amend the agenda to add [ item i ] “IRS Claim” and move [ item h ] “Closed Session” to the end of New Business. Motion to approve amended agenda by K. Breyfogle, with a second by M. Seago. Motion carried 4-0. d. Approval of Minutes Clerk asked for approval of amended minutes striking [ item 1 g] from the December 5th, regular meeting minutes. K. Breyfogle made a motion to strike item 1 g due to invoice being paid from the Rescue Department and approve the amended December 5th, meeting minutes. Seconded by J. Glennie. Motion carried 4-0. e. Keast Enterprises, Inc. Invoice (Fire Dept. King Grant 2022) J. Rains made a motion to approve Keast Enterprises claim in the amount of $22,375.00 for handlair and pipe for new grain bin vac trailer. The motion was seconded by J. Glennie. Motion carried 4-0. f. Approval of Claims as Presented J. Glennie made a motion to approve all other claims as presented. Motion was seconded by K. Breyfogle. Motion carried 4-0. 2. Public Comments None 3. Community Center/Facility Report none 4. Library Report Christine Hussing reported that the after school activities with the Little Hawks Kid Care Program is going very well. Christine also stated low attendance numbers for Children’s Book Club. 5. Fire Department Report None 6. Old Business None 7. New Business a. Building Permit: 113 Maple St. M. Seago motioned to approve the building permit for a fence at 113 Maple Street. The motion was seconded by K. Breyfogle. Motion carried 4-0. b. Resolution #2023-01: Resolution authorizing and providing for the incurrence of indebtedness for the purpose of providing a portion of the cost of acquiring, constructing, enlarging, improving, and/or extending its municipal water system to serve an area lawfully within its jurisdiction to serve. Motion to approve Resolution #2023-01 by K. Breyfogle and seconded by J. Rains. Roll call. All ayes. Motion carried 4-0. This Resolution states that the City of Mondamin is undertaking debt by issuance of bonds from USDA Rural Development in the principal amount of two million nine hundred and eight thousand dollars and that the City will comply with all rules and regulations in a lawful manner. c. Resolution #2023-02: Appointment of Mayor Pro Tem and Public Works Superintendent Motion to approve Resolution #2023-02 by J. Rains and seconded by J. Glennie. Roll call. All ayes. Motion carried 4-0. This Resolution appoints Karen Breyfogle, Mayor Pro Tem and Steve Hinkel, Superintendent of Public Works. d. Resolution #2023-03: Official Depository for the City of Mondamin and Signature Authorization Motion to approve Resolution #2023-03 by K. Breyfogle and seconded by J. Glennie. Roll call. All ayes. Motion carried 4-0. This Resolution states that Midstates Bank is the City’s official depository and that Mayor Howrey, Mayor Pro Tem Karen Breyfogle, and Clerk Alyx Hirst can execute and deliver any signature authorization regarding any accounts with the City of Mondamin. e. Resolution #2023-04: Resolution Appointing City Commissioners Motion to approve Resolution #2023-04 by M. Seago with a second from J. Rains. Roll call. All ayes. Motion carried 4-0. With this Resolution, Mayor Howrey appoints Jim Rains and John Glennie Street and Wastewater Commissioners; Terry Coyle as Water Commissioner; Mary Seago as Park Commissioner; Karen Breyfogle as Landfill and Senior Housing Commissioner; and himself as EMA Commissioner. f. Resolution #2023-05: Official Newspaper for the City of Mondamin and Authorization to Execute and Deliver Documentation on Behalf of the City of Mondamin Motion by J. Glennie to approve Resolution #2023-05 with a second from K. Breyfogle. Roll call. All ayes. Motion carried 4-0. This Resolution appoints Missouri Valley Times News as the City’s official newspaper. g. Set FY23/24 City Budget Work Session First budget work session will be held on January 23, 2023 at 6 p.m. Session will be held after water plant public hearing. i. [not in order] IRS Claim: Quarter 4, 2017 Clerk Hirst informed the council that she recently received a notice regarding an outstanding balance from the IRS from Quarter 4 of 2017 in the amount of $9,056.80. Clerk Hirst stated that since she started in 2018, she has never received notice of this and has tried calling numerous times to find out what these charges are for. Alyx stated that she continues to be told they are for miscellaneous charges but no one from the IRS has given her any straight answers. Clerk Hirst wanted council to decide how to proceed because not paying allows more interest and penalty for every day that the balance remains unpaid, however, the bill in question remains. K. Breyfogle motioned for Alyx to send a certified letter to the address given and state that the City would like a breakdown and specifics for these charges and until we receive answers, the bill will not be paid. The motion was seconded by M. Seago. Motion was seconded by M. Seago. Motion carried 4-0. h. In accordance with Chapter 21.5 of the Code of Iowa, the council will go into closed session. Motion to open closed session at 7:55 p.m. by K. Breyfogle and seconded by M. Seago. Motion carried 4-0. Motion to end closed session at 8:08 p.m. by K. Breyfogle and seconded by M. Seago. Motion carried 4-0. 8. Mayor’s Report None 9. Clerk’s Report Clerk Hirst stated that due to an error she made by submitting the wrong notification to the paper back in August, the City must hold another public hearing regarding the approval and the construction award of the water plant project. The hearing is set for a special meeting on January 23, 2023 at 6 p.m. Alyx stated that the correct notices have been sent out to the paper and posted for this hearing. 10. Public Works Report Steve reported that the generator at the water plant has been repaired. 11. Commissioner Reports None 12. Other Business K. Breyfogle stated that she will work on getting new bids for the back windows at King’s Court and updating the Employee Handbook as soon as her new computer arrives. K. Breyfogle wanted to compliment Steve on the recent snow removal for the city and commend him for noticing access water usage when reading meters and notifying the residents if he suspects a leak. 13. Adjourn Having no further business to conduct, M. Seago made a motion to adjourn the meeting. Seconded by K. Breyfogle. Motion carried 4-0. The meeting was adjourned at 8:10 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk City of Mondamin Operating Account City of Mondamin Claims Paid December 6, 2022 through January 9, 2023 Name, Memo, Amount 5H Enterprises, tree trimming at the sewer lagoon 137.50 Boruff Plumbing, toilet drain at #1 King's Court 100.00 US Postal Service, stamps 48.00 Boruff Plumbing, install tankless water heaters in community center bathrooms-King Grant 2021 717.16 Graff, Guy, reimbursement for Christmas party 272.76 Intuit, payroll subscription fees 21.40 IPERS, November 2022 IPERS 1,097.52 United States Treasury, November 2022 Payroll Taxes 1,759.34 Olsen's Outdoor Power, trailer for grain bin vac unit - King Grant 2022 8,379.00 Keast Enterprises, Inc, handlair and pipe for new grain bin vac trailer - King Grant 2022 22,375.00 Jesse Strong Post #378, American Legion King Foundation Grant 12-2022 3,754.00 Graff, Guy, Reimbursement for Christmas party 163.15 Graff, Guy, reimbursement for speakers - King Grant 2021 280.32 Donella Pauli (v), 2022 - 1st Place Christmas Lighting Contest 100.00 Shayne Weldon (v), 2022 - 2nd Place Christmas Lighting Contest 75.00 Randy Farris (v), 2022 - 3rd Place Christmas Lighting Contest 50.00 Larry Rife (v), 2022 - 4th Place Christmas Lighting Contest 25.00 Collison, Timothy J, payroll 315.18 Hinkel, Steven R, payroll 2,958.73 Hirst, Alyxandria M, payroll 776.20 Hussing, Christine C, payroll 973.92 Anderson, Roberta M, payroll 365.76 Windstream, charges for services 293.73 Anderson, Roberta M, Comm Ctr Reimbursements 414.33 Transfer to Road Savings, transfer from Operating Checking to RUT Savings 3,974.86 Transfer to Water Plant Capitol Project, December 2022 billing 2,200.00 Midstates Bank (v), Internet Banking Service Charge 25.00 Cummins Sales and Service, generator repair 1,810.87 Missouri Valley Times News, publications 155.61 Harrison County Landfill Commission, charges for services 742.00 JEO Consulting Group Inc., water plant engineering costs 1,906.40 GPM, service call & equipment issues (sampler) wastewater 1,359.59 Winsupply, 3" couplings for water plant 56.66 Bobcat of Omaha, cutting edge for skidloader 546.27 WEX BANK, fuel for fire and roads 415.31 VC3, Inc, charges for IT services 244.00 ClerkBooks, Inc., subscription 150.00 C & H Hauling, garbage hauling 1,790.00 Hillyard, bathroom supplies forcommunity center 458.73 Municipal Supply, Inc., water line sleeve for water plant 142.62 Municipal Supply, Inc., curb stop risers 137.00 Hollman Media, charges for web services 48.30 Menards - Council Bluffs, supplies 14.22 Mid America Energy, charges for services 1,518.96 PeopleService Inc., charges for services 2,259.03 Hollman Media, charges for web services 45.00 Harrison County REC, charges for services 355.95 Analytical & Consulting Services, Inc., wastewater testing 489.00 Harrison County Development Corporation, Ec Dev services 237.93 Hawkins, Inc., water chemicals 574.54 FNBO (Christine), books 67.46 FNBO (Steve), adobe subscription 21.19 Rains, Marguerite, city planters reimbursement 49.92 Bomgaars, pallet softner salt and torque wrench 547.36 TOTAL 67,796.78 INCOME FOR DECEMBER 2022 Utility Service Charges $15,312.61 King's Court Housing Rent $3,000.00 Property Tax $7,109.90 Road Use Tax $3,974.86 Local Option Sales Tax $5,872.39 Restitution Payment from Deb Earleywine $125.00 Community Center Rentals $675.00 Park Shelter Donation $30.00 State of Iowa Library Ass. $478.24 Heritage Days Cookbook $10.00 Equity Redemption – REC $63.92 Equity Redemption – Coop $77.42 IMWCA Audit Reimbursement $580.00 King Foundation Grants $59,371.00 Community Center Christmas Party Donations $659.00 ICAP Insurance Payment $7,932.54 Interest Earned $30.23 Total Income from December: $105,302.11 Attest: Alyx Hirst, City Clerk, January 9th, 2023 City Council Meeting, MVTN 2-1-23
