CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, October 2, 2023 7 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:01 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Mary Seago, Karen Breyfogle, Jim Rains, and Terry Coyle. Staff present: Alyx Hirst and Steve Hinkel. Public present: Tonya Radill, Ronald Dorrance, Zeta Proskocil, and Maggie Rains. c. Approval of Agenda Motion to approve agenda by K. Breyfogle, with a second by T. Coyle. Motion carried 5-0. d. Approval of Minutes Motion to approve the September 7th meeting minutes by T. Coyle and seconded by J. Glennie. Motion carried 5-0. e. JEO Engineering (Water Treatment Plant) K. Breyfogle made a motion to approve JEO Engineering claim in the amount of $12,512.45 for construction services and ground staking. The motion was seconded by J. Glennie. Motion carried 5-0. f. Approval of Claims as Presented J. Rains made a motion to approve all other claims as presented. Motion was seconded K. Breyfogle. Motion carried 5-0. 2. Public Comments Maggie Rains was present to discuss Christmas decorating of the park and Santa’s visit to the park shelter on Nov. 26th. Zeta Proskocil wanted to ask the council about bringing back the vendor fair to the community center around Christmas time or possibly having a vendor fair during Heritage Days. 3. Community Center/Facility Report The community center manager sent in her financial reports to the city council. 4. Library Report None 5. Fire Department Report None 6. Old Business a. Excess Soil from the New Water Treatment Plant Discussion. J. Rains motioned to keep all the dirt that was brought in by Oban Construction and have them shape it so it can be maintained and mowed around easily. The motion was seconded by J. Glennie. Motion carried 5-0. b. Tree Removal Bids: 206 S. Vine St. J. Rains motioned to approve lowest bid from Jordan Barry Contracting in the amount of $5,850.00 for the take down and removal of tree located at 206 S. Vine St. The motion was seconded by K. Breyfogle. Motion passed unanimously. c. Tree Removal Bids: 100 Pine St. K. Breyfogle motioned to approve lowest bid from Cox Tree Service in the amount of $2,700.00 for the take down and removal of 2 ash trees located at 100 Pine St. The motion was seconded by J. Glennie. Motion passed unanimously. d. South Clark Street Repairs Discussion. M. Seago motioned to approve Armodus bid in the amount of $26,615.00 to make storm drain improvements on South Clark Street. These improvements would include removal of old pavement, installing 2 curb grate inlets, adding drainage pipe, and replacing with 8” concrete. This bid would be paid using the city’s Road Use Fund. The motion was seconded by K. Breyfogle. Motion carried 4-1 as J. Glennie abstains. 7. New Business a. Council review and consideration of Pay Application No. 4, Project 180263.01, in the amount of $249,332.49. Pay Application subject to USDA review and concurrence. K. Breyfogle motioned to approve Pay Application No. 4 in the amount of $249,332.49 to RP Constructors, subject to review and concurrence from USDA. The motion was seconded by M. Seago. Roll call. All ayes. Motion passed unanimously. b. Resolution #2023-13: A Resolution authorizing the city clerk to make the appropriate Transfers of sums and record the same in the appropriate manner for the City of Mondamin Table c. 2020 Water Treatment Plant Upgrade: New water meters and a radio read water meter system (Public Improvement Group B) Discussion. Motion from K. Breyfogle to re-bid Public Improvement Group B for the 2020 Water Treatment Plant Upgrade. This would consist of new water meters housed in meter pits, and a radio read water meter system. The motion was seconded by M. Seago. Roll call. All ayes. Motion passed unanimously. d. King Foundation Grant Proposals M. Seago motioned to use $2,500 from the city’s Community Betterment Fund for each of the grant applications if approved by the King Foundation. The motion was seconded by K. Breyfogle. Motion carried 5-0. e. 2023 Annual Financial Report: FY ending June 30, 2023 Clerk Hirst stated that even though it is not a requirement, she would like council approval for the Annual Financial Report she will submit to the Iowa Department of Management. After reviewing the report, K. Breyfogle made a motion to approve the 2022/2023 AFR. It was seconded by T. Coyle. Motion carried 5-0. 8. Mayor’s Report None 9. Clerk’s Report Clerk Hirst discussed with the council the progress report from JEO regarding the new water treatment plant. She also discussed the Lead Service Line Requirements that the homeowner must complete within the next year. The deadline for this reporting from the city will be October 16, 2024. Residents will receive the mailed letter no later than January 1, 2024. 10. Public Works Report Steve discussed the repairing of an air conditioning unit at King’s Court Housing. He also stated that he winterized the splashpad and that he will begin flushing hydrants next week. 11. Commissioner Reports None 12. Other Business None 13. Adjourn Having no further business to conduct, M. Seago made a motion to adjourn the meeting. Seconded by K. Breyfogle. Motion carried 5-0. The meeting was adjourned at 8:48 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst, City Clerk, City of Mondamin Operating Account City of Mondamin Claims Paid Sept. 8, 2023 through October 2, 2023 Name; Memo; Amount Windstream; charges for services; 319.46 Midstates Bank (v); service charge; 25.00 Intuit; payroll subscription fees; 21.40 United States Treasury; August 2023 payroll taxes; 1,505.52 IPERS; August 2023 IPERS; 989.79 Hinkel, Steven R; payroll; 3,121.90 Hussing, Christine C; payroll; 842.94 Collison, Timothy J; payroll; 496.93 Hirst, Alyxandria M; payroll; 1,140.50 Anderson, Roberta M; payroll; 236.66 Outdoor Water Solutions; aerators for sewer lagoon; 9,888.00 Outdoor Water Solutions; shipping charges for aerators; 220.29 RP Constructors LLC; Pay Application No. 3; 240,708.81 US Postal Service (v); stamps; 596.40 Harrison County Landfill Commission; clean up day 10/1/2023; 68.58 R & S Waste Disposal; charges for services; 1,837.00 R & S Waste Disposal; charges for services; 242.87 Missouri Valley Times News; publications; 356.13 WEX BANK; fuel for fire and roads dept.; 732.81 Harrison County Landfill Commission; Oct 2023 Landfill Assessment; 742.00 Municipal Supply, Inc.; 2 hymax Couplings; 759.50 Bobcat of Omaha; filters for skidloader; 52.89 BS Construction; installation of a/c's at King's Court; 1,430.01 Boruff Plumbing; King's Court #5 - remove and replace water heater and disposal; 1,239.59 Boruff Plumbing; 107 Elm St.water repairs; 1,754.24 Boruff Plumbing; Apt #1 Kings Court - replace garbage disposal; 286.25 Boruff Plumbing; 207 Pine St. and 404 NE County Rd water repairs; 4,712.27 Boruff Plumbing; 609 S Mulberry - broken water main; 2,315.80 Harrison County Development Corporation; economic devlopment services; 237.93 Iowa Department of Natural Resources; annual water use fee; 115.00 AGRILAND FS, INC; DEF 55 Gal Drum and hand pump; 344.15 Boruff Plumbing; community center right urinal repair; 134.03 Mid American Energy; charges for services; 1,717.73 Center Point Large Print; large print books for library; 298.85 Iowa One Call; charges for services; 18.00 Hollman Media; web development; 57.50 Hawkins, Inc.; water chemicals; 647.57 Follett School Solutions; host services; 1,104.62 VC3, Inc; charges for IT services; 251.34 B & R Concrete; community center 14X18 slab; 2,800.00 PeopleService Inc.; charges for services; 2,121.11 Siouxland District Health Department; water testing; 14.00 Crary Huff Law Firm; charges for legal services; 739.50 Harrison County REC; charges for services; 437.94 USA Blue Book; water testing supplies; 272.19 FNBO (Steve); adobe, scotch guard for new chairs; 122.93 FNBO (Christine); books, batteries, crafts; 150.91 TOTAL; 288,228.84 INCOME FOR SEPTEMBER 2023 Utility Service Charges; $16,908.30 King's Court Housing Rent; $3,000.00 Building Permits; $20.00 Liquor License Fee; $97.50 ICAP Payment from Insurance Claim; $5,550.19 Proceeds of Debt - Midstates Loan; $206,498.31 Transfer from Water Plant Reserve; $34,210.50 Property Tax; ; $18,472.40 Road Use Tax; ; $5,296.39 Local Option Sales Tax; $2,846.73 Park Shelter Donations; $115.00 Interest Earned; $28.31 Total Income from September:; $293,043.63 Attest: Alyx Hirst, City Clerk October 02, 2023 City Council Meeting MVTN 10-25-23
