HARRISON COUNTY LANDFILL COMMISSION MEETING MINUTES November 8th, 2023 The HCLC regular meeting was called to order at 7:00p.m., October 11th, 2023 by Chairman Sherman Struble. Roll call showed Representatives: Kerger, Weigelt, Breyfogle, Woodward, Ortiz, O’Neill, Rife, Anderson. Also in attendance were Manager Tyler Hinkel and Office Manager Shannon Manley Item #1) Consent of agenda. Motion was made by Rife and seconded by Anderson to approve the agenda with the modification of moving Item 8 up to follow item 4 on the agenda. 9 ayes. Item #2) Review of the Meeting Minutes, from 10/11/23. Motion was made by Ortiz and seconded by Woodward to approve 10/11/23 meeting minutes. 9 ayes Item #3) The budget and claims were reviewed. The board went through the bills submitted for the month and the checking and savings accounts. Motion was made by Rife and seconded by Breyfogle Lanto approve the budget and claims. 9 ayes Item #7) Presentation of the FY 2023 audit. Chris Nelson from GBK & Co. presented the FY23 audit. Nelson read through financial reports and explained the HCLC’s financial status. Overall compared to FY22 the HCLC holds a strong financial position. YOY Revenues did decrease 7.1%. This was due to two major demolition projects that occurred in FY22 and the drop in the Recycling markets in FY23. Operating Expense decreased 2.6% in FY23. The overall net position for the HCLC increased 4.8% YOY. The audit will be filed with the auditor of the state and will also be available at the HCLC office. Ortiz motioned to accept the FY2023 audit as it was presented. Breyfogle seconded. 9 ayes Item #4) was for Questions/Concerns/Misc. Information that the Representatives or Hinkel has: Hinkel briefed the board about controls put in place for an upcoming leave of absence. Staff is prepared and there is every expectation that the landfill and all of its services should run as normal. Hinkel also notified the board that there have been recent struggles with the scale software. New software will be sought out in January. Item #5) Report – Drop-Box Recycling Reports – Misc. Information/New Articles were looked at. Item #6) EMS report – Hinkel briefed the board on the recent DNR audit of the HCLC EMS programs. Overall the HCLC is meeting expectations set forth by the IDNR. Item #8) Resolution 2023-6: Setting a deposit limit at United Bank of Iowa in Dunlap, Iowa. The deposit limit was set at $3,000,000. It was recommended by the audit that this limit be raised to limit the HCLC’s exposure to loss. Ortiz motioned to approve the deposit limit of $3,000,000 Weigelt seconded. 9 ayes. Item #9) Resolution 2023-7: Adding signatories to the United Bank of Iowa account. Weigelt motioned to add Brian Rife and Shannon Manley as signatories on the UBI account. Anderson seconded. 8 ayes Rife abstained Item #10) Past due accounts discussion. The HCLC has good reputation of keeping charge accounts current. In effort to limit exposure it was decided that any account with a balance over 60 days will be sent a final notification to pay their balance in full within 7 days or they will not be allowed to charge to the account. Motion to adopt this policy was made by Rife and seconded by Anderson. 9 ayes Motion to adjourn at 7:54p.m. by Breyfogle and seconded by Ortiz. 9 ayes. The next scheduled meeting will be held on January 10, 2024, at the Harrison County Landfill. Sherman Struble – Chairman of the board. Attest: Tyler Hinkel – HCLC Mgr. Bills Paid Since Oct 11 2023 Meeting IPERS, $3,902.34, IPERS Oct IRS, $5,425.14, Fed. Withholding Oct Chase Card, $2,945.92, Intuit, Adobe, Equp parts, hotel, Fuel MidAmerican, $144.88, Electricity Oct Principal, $179.64, Nov Life Ins Premium Bill's Water, $65.70, Water Verizon, $50.16, M2M Gps Evan Mikels, $16.45, Reimburse for Postage Best Equipment, $162,304.00, 2nd pymt for Cat 826H Waste Comm Of Scott Co, $2,000.00, 2 balers Truck Centers, $21.09, Plugs SCS, $10,444.06, Sep Services Agriland, $3,904.86, Fuel Health Equity, $1,933.90, H S A Total, $193,338.14, Bills Submitted for Nov 8, 2023 Meeting Bishop, $43.42, Qtrly Copier Exp Cenex, $334.21, Fuel Champlain, $4,170.08, Scrap Tire Disposal Clark Pest, $60.00, Pest Control Country Hardware, $18.99, Shop Supplies Eurofins, $1,764.50, Semi Annual testing Ferguson Waterworks, $3,298.02, 3" Mach 10 Meter Groenwold, Bell, Kyhnn, $5,000.00, Audit 22/23 Harrison Co Auditor, $5,995.00, Bond Interst HCLC, $5,350.51, Oct Airspace IMWCA, $857.00, Installment 5 Lee Advertising, $8.66, Legals Logan Auto, $160.48, Dodge repair Logan City of, $134.89, Leachate Disposal Microbac, $161.25, Leachate Testing Mikes Garage, $1,162.25, Dodge Repair Schildberg, $1,301.32, Rock The Office Stop, $31.54, Trip charge carbon copies Titan Machinery, $5,708.69, Case 621B repair Unity Point, $42.00, Drug Test Wellmark, $6,248.55, Nov Health Ins Prem Total, $41,851.36 MVTN 11-15-23
