Harrison County Supervisors Meeting December 22, 2022 Chairman Walter Utman called the meeting to order with members John Straight and Tony Smith in attendance. Motion to approve the tentative agenda was made by Smith, second by Straight. Motion carried. Motion to approve the previous minutes was made by Smith, second by Straight. Motion carried. Attendance: Auditor Susan Bonham, Paul J. Rhoten, Stephanie A. Blackford, Don L. Blackford, Danelle Myer, Ben McIntosh, Nate Epperson, Nick Loftus, Rebecca Wilkerson, Scott Thomas, Kris Pauley, Bruce Pauley, Gary Guge, Byron Vennink, Mike Weis, Jonah Quick, Connie Betts, Laura Hansen, Scott Nelson, Thad Pothast, Steve Smith Compensation Board Motion by Straight, second by Smith to reappoint Beth Fouts to the compensation board for a four year term ending June 30, 2026. Motion carried Engineer County Engineer Steven Struble met with the Board and updated them on the following projects: OttaSeal Asphalt Surfacing on Panora Ave – Willow Creek to Monona County Line – The final plans were submitted and is scheduled to be included in the March letting in Ames. Douglas 13 Bridge Replacement Project on Tama Trail – Staff is planning to meet with a property owner to discuss the twin culvert option. Pike Trail A maintenance agreement between the City of Woodbine and Harrison County for Pike Trail from Easton Trail to 8th Street was presented to the Board. The City paved this section of road at a cost of $1,000,432 and is asking the County to pay the portion of Pike Trail that is under the County’s jurisdiction in the amount of $97,176.30. The City would provide all future maintenance activities and expense for the paved section of Pike Trail for a period of 40 years from the date of signing the agreement. The City did not approach the County with this agreement before starting the project. Smith made the motion to approve the agreement and use TIF funds to reimburse Woodbine. Motion died for lack of second. York Road Engineer Struble said that Pottawattamie County Road Department will continue to do the maintenance as a Level A. Straight asked which county should be notified if there is a road problem and Struble responded that the first call needs to be made to Pottawattamie County and Harrison County second. Struble said staff will monitor the road. Loan Agreement to Harrison County Conservation Board Chairman Utman opened the public hearing, as advertised, regarding a loan from the General Basic fund to the conservation Center Development fund in an amount not to exceed $1,075,097. Purpose of the loan will provide funds to pay the costs of the new Willow Lake Nature Center. Repayment of the loan will be from cabin rentals, grants, and donations. Comments from the public and county conservation staff were heard. Motion to close the public hearing was made by Smith, second by Straight. Motion carried. Motion to approve a loan to the Harrison County Conservation Board in an amount not to exceed $1,075,097 no later than June 30, 2023 from the General Basic Fund to the Conservation Center Development fund at an interest rate of zero percentage with a repayment no later than June 30, 2028 was made by Smith, second by Straight. Motion carried. Claims Claims, as presented, were stamped for approval. With business of the day completed, the Board adjourned on a motion by Smith, second by Straight. Motion carried. ATTEST: Susan Bonham, Auditor Walter Utman, Chairman December 30, 2022 Chairman Walter Utman called the meeting to order with members Tony Smith and John Straight in attendance. Motion to approve the tentative agenda was made by Smith, second by Straight. Motion carried. Attendance: Auditor Susan Bonham, Paul J. Rhoten, Brian Rife, Jon Rosengren, Steven Struble Cash Count The Board counted cash in the Recorder’s and Treasurer’s offices. Recorder: Cash 100.00 Deposits in Transit 2,317.10 Accts Receivable 391.00 TOTAL $2,808.10 Treasurer: Cash 700.00 Safe 300.00 AutoDL 300.00 Deposits in Transit 71,714.75 CDs 9,000,000.00 MMs 5,500,000.81 TOTAL $14,573,015.56 Benefit Payout Recorder Lorie Thompson presented a benefit payout for Felicia Geith in the amount of $2,370.47. Motion to approve by Smith, second by Straight. Motion carried. Courthouse Window Project Motion by Straight, second by Smith to set a public hearing date of Thursday, January 12th at 9 a.m. in the Board room to hear comments regarding the proposed courthouse window replacement project. Estimated cost is $717,460.00 Motion carried. Handwritten Warrant The Board approved a handwritten warrant to US Bank in the amount of $4,471.97 on a motion by Smith, second by Straight. Motion carried. C & R Drainage District A bill for Hudson Law Firm in the amount of $140.00 was unanimously approved on a motion by Straight, second by Smith. A bill for Bolton & Menk in the amount of $58,198.48 was unanimously approved on a motion by Straight, second by Smith. On a motion by Smith, second by Straight, the minutes from December 20th, 2022 were unanimously approved. Coe Sub Drainage District A petition to clean the Coe ditch from the river to Pryor’s tubes was unanimously approved by a motion from Straight, second by Smith. Proposed New Drainage District Jon Rosengren, Drainage Engineer, presented the Board with the engineer’s report for the proposed new district. The new district will be a pumping district and Mr. Rosengren stated that there could be several ways to establish the new district. On a motion by Smith, second by Straight, the engineering report was unanimously accepted and the hearing date set for February 16, 2023 at 10:00 A.M. Soldier Valley Drainage District 2019 FEMA Completion Hearing The hearing was open at 9:30 A.M. by Chairman, Walter Utman. Mr. Rosengren, Drainage Engineer, stated that there was damage to crops on the Wallis Life Est property and recommended a total compensation of $3,621.60. There being no further discussion, a motion was made by Smith, second by Straight, to close the hearing at 9:38 A.M. Unanimous approval. A motion was made by Straight and seconded by Smith, to pay the damages to Wallis Life Estate in the amount of $3,621.60. Unanimous approval. Unanimous approval was given on a motion by Smith, second by Straight, to pay the retainage amount of $85,650.95 to Midwest Mechanical Industrial Services not less than 30 days from today and to accept the project. Upper Soldier #1 Drainage District 2019 FEMA Completion Hearing The hearing was opened at 9:47 A.M. by Chairman, Walter Utman. Jon Rosengren, Drainage Engineer, stated that there were no damages to be compensated. The project was delayed due to DNR permits and having to move rock because of the delays. There was also some repairs needed for the City of Pisgah and the contractor covered these repairs at his own cost. There being no further discussion, on a motion by Smith, second by Straight, the hearing was closed at 9:51 A.M. Unanimous approval. On a motion by Straight, second by Smith, it was moved to accept the project and to pay the final amount of $51,530.11 to Pruett Grading, LLC, not less than 30 days from today. Unanimous approval. Engineer County Engineer Steven Struble met with the Board. Project updates include: Douglas 13 Bridge Replacement Project on Tama Trail – County has requested a price quotation for two 10’ diameter RR tank cars for this bridge replacement project. Morgan #3 Bridge Replacement Project on K-45 south of the Soldier River – This project lies between the Union Pacific Railroad and the IDNR’s wildlife management area at Round Lake. Struble has submitted a request for Environment and Cultural Review to the University of Iowa and IDOT. Trucks went out on Saturday, December 24th and Monday, December 26th. The Board approved the Personal Protective Equipment Policy and the Bloodborne Pathogen Exposure and Control Policy for Secondary Roads on a motion by Smith, second by Straight. Motion carried. With business of the day completed, the Board adjourned on a motion by Smith, second by Straight. Motion carried. ATTEST: Susan Bonham, Auditor Walter Utman, Chairman January 3, 2023 Vice Chairman John Straight called the meeting to order with members Tony Smith and Brian Rife in attendance. Motion to approve the tentative agenda was made by Smith, second by Rife. Motion carried. Previous minutes were approved on a motion by Smith, second by Rife. Motion carried. The Board attended the swearing-in ceremony for the newly elected county officials including Board of Supervisor member Tony Smith, Board of Supervisor member Brian Rife, Treasurer Shelia Phillips, Recorder Felicia Geith and County Attorney Jennifer Mumm. Attendance: Auditor Susan Bonham, Paul J. Rhoten, David Sherer, Scott Nelson Organization of Board Smith made the motion to nominate John Straight as Chairman of the Board for 2023, second by Rife. Motion carried with Straight abstaining. Rife made the motion to nominate Tony Smith as Vice Chairman of the Board for 2023, second by Straight. Motion carried with Smith abstaining. Annual Appointments The listing of appointments was reviewed. The following appointments were made on a motion by Rife, second by Smith. Motion carried. Official Newspaper: Missouri Valley Times News, Twiner-Herald County Engineer: Steven Struble and staff Drainage Engineer: Sundquist & Associates Drainage Attorney: Jennifer Mumm Medical Examiner: Ahmad Alchommali – MD Medical Examiner Nathaniel V. Alvis, MD deputy Carrie L Grady MD deputy Daniel H. Richter, MD deputy Romaine S Sangha, MD deputy Christopher J Jankovich, PA-C/ ME investigator Sara M McIntosh, ARNP/ME investigator Brandi Schaefer, ARNP, ME investigator Matthew Bogard, MD deputy Lisa Emswiler, RN investigator Nate Hornbacher, ME investigator (provisional) Julie Hansen, ME investigator (provisional) County Public Health Nurses: David Sherer, Administrator, and staff Budget Director: Susan Bonham ADA Coordinator: Susan Bonham Title VI Coordinator: Susan Bonham Director of Relief: Brittany Freet Director of Veterans Affairs: Brittany Freet Veterans Affairs Commission: Don Rodasky, Eugene Jacobsen, and Laura Hansen County Conservation Board: Kim Nunez appointed 5 year term ending December 31, 2027 Weed Commissioner: Thad Pothast Zoning Commissioner: Matt Pitt Sanitation Commissioner: Matt Pitt Planning & Zoning Commission: Richard McIntosh appointed 3-year term ending December 31, 2025 Zoning Board of Adjustments: Larry Green appointed 5-year term ending December 31, 2026. Loess Hills Alliance: Deb Nelson (director) appointed 3 year term ending Feb 2026 Civil Service Commission: Russ Lawrenson appointed 6-year term ending December 31, 2028 County Attorney: Ashley West-Joons, Assistant County Attorney County Treasurer: Nancy Cox, Property Tax Deputy County Treasurer: Shawna Clark, Motor Vehicle Deputy County Treasurer: Heather Edney, Drivers License Deputy County Recorder: Rene’ Hiller, Deputy Recorder Representations on Boards: Straight: Southwest Iowa Transit/Planning Council/ Housing Trust Fourth Judicial District Correctional Center Harrison County Soil & Water Conservation Commission Hungry Canyons Alliance Loess Hills Alliance Loess Hills Development & Conservation Authority Board of Health – non voting delegate Rife: Job Partners Training Advisory Board West Central Development Corporation Golden Hills RC & D Family Preservation Coalition Landfill Commission Willow Creek Watershed Missouri River Region Harrison County Trails Western Iowa Workforce Development Harrison county Food Pantry Smith: Enterprise Zone Commission 28E agreement – case management Juvenile Detention Center Emergency Management Commission Local Emergency Planning Committee Regional Planning Affiliation Region 18 Southwest Iowa Mental Health Region Harrison County Conservation Board – non voting delegate Board of Health Appointments Rife made the motion to appoint Melanie Freund for a 3-year term ending December 31, 2025 and Jenna Corrin for the unexpired term ending December 31, 2024, second by Smith. Motion carried with Straight voting nay due to the conflict of interest of Jenna Corrin’s mother-in-law working for Public Health. County Operations/Courthouse Space Discussion on various county operations and courthouse office space took place with no action taken. With business of the day completed, the Board adjourned on a motion by Rife, second by Smith. Motion carried. ATTEST: Susan Bonham, Auditor John Straight, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 1-11-23
