Harrison County Supervisors Meeting June 1, 2023 Chairman John Straight called the meeting to order with members Tony Smith and Brian Rife in attendance. The tentative agenda was approved on a motion by Rife, second by Smith. Motion carried. Previous minutes were approved on a motion by Smith, second by Rife. Motion carried. Attendance: Auditor Susan Bonham, Paul J. Rhoten, Milo Ruffcorn, Tim Faylor, Linda Faylor, Catie Faylor, Jim Maule, Larry King, Kenneth Kline, Mara Kline, Rebecca Wilkerson, Steve Struble Spencer-Faylor Drainage District The Board met as trustee for the Spencer-Faylor Drainage District with all members present. Also present were: Jon Rosengren, Drainage Engineer; Bolton & Menk, Elizabeth Lenz, Drainage Clerk, and other interested parties. The hearing was opened at 9:00 A.M. by Chairman, John Straight. The hearing was for the classification of the parcels in the Spencer-Faylor Drainage District. Jon Rosengren presented the classification schedule to the Board as well as an Amendment 1 and Amendment 2. He explained that he had worked with commissioners Larry King and James Rains in determining the benefit each parcel received and showed supporting documentation. He further explained that Amendment 1 was to combine the open ditch and pump station schedules into one schedule, which is how it is typically done in Harrison County. He spoke regarding Amendment 2, stating that Ken Kline had contacted him and proposed the construction of a tile system and dike to prevent overflow from his farm into the Spencer-Faylor Ditch and Pump. He notified Mr. Rosengren the project had been completed and requested that we certify the reduction of his benefit in the Spencer-Faylor Drainage District to zero. Jon spoked that after surveying the dike, it was discovered that the dike was not constructed to warrant a full reduction to zero benefit at this time. It currently factors a 15% reduction in total assessment. If the dike is brought to the standards set by the drainage engineer, Jon Rosengren, the assessment would be reviewed for further reduction. It was noted that the Kline’s would be liable for their full assessment for the costs to establish the district. The reduction in their assessments would be for the future maintenance/repairs of the district. It was also noted that any costs incurred regarding their dike and tile system would be paid by the Kline’s, not the district. An objection was read into the record by Mara Kline and is on file in the Auditor’s office. AT 9:37 A.M., the hearing was closed on a motion by Smith, seconded by Rife. Unanimously approved. Amendment 1 was unanimously approved on a motion by Smith, seconded by Rife. Amendment 2 was unanimously approved on a motion by Rife, seconded by Smith. South Noble Lake Drainage District The Board met as Trustees for the South Noble Lake Drainage District with all members present. On a motion by Rife, second by Smith, a motion was made to authorize the chairman of the district to file for an extension to request FEMA funds. Unanimous approval. With unanimous approval, a motion by Smith, second by Rife, an 187% assessment was set for the district for 2023. Police Academy Cost Sheriff Brandon Doiel requested approval for the payment of $9,545.34 to the City of Missouri Valley for reimbursement of police academy costs for a newly hired deputy who was previously employed by the City of Missouri Valley. Motion to approve by Rife, second by Smith. Motion carried. Transit Service Agreement The Board approved an agreement with Southwest Iowa Planning Council to provide transit service in Harrison County for an annual cost of $6,000 on a motion by Smith, second by Rife. Motion carried. Agreement will expire on June 30, 2024. County-Issued Credit Card Auditor Bonham requested approval to issue a county-issued credit card to newly hired Sheriff Deputy Beau Peschel. Credit card will have a single purchase limit of $500 with a overall credit limit of $1,000. Motion to approve by Rife, second by Smith. Motion carried. Handwritten Warrant A handwritten warrant to US Bank in the amount of $10,396.97 was approved on a motion by Smith, second by Rife. Motion carried. Engineer County Engineer Steven Struble met with the Board for project updates. Jefferson #1 Bridge over Boyer River on Parker Trail – Contractor has almost completed building the formwork for the concrete that will incorporate the newly laid concrete beams into the substructure abutments and piers. FM Asphalt Resurfacing on Toledo Avenue South of Dunlap for 4.5 Miles – Subcontractor milled out the transition areas this week, sawed the patch limits and began their asphalt patching work on Wednesday. OttaSeal Asphalt Surfacing on Panora Avenue – Engineer Struble has been working with Schildberg Quarry and IDOT technicians and have obtained the required certifications for the aggregate that they produced for this project. He has also asked for and received a quotation for additional cover aggregate of the same gradation to be used for other OttaSeal work that the County hopes to accomplish this summer. Discussion took place regarding a hot mix asphalt or OttaSeal for 0.8 miles on 280th Street starting at Austin Avenue. A resident who lives in this section has volunteered to provide the contractor’s portion of the work if the county provides the materials. After much discussion, there wasn’t enough support for it by the Board. The Board approved an application for underground construction in the right of way from Century Link/Lumen for an installation of a line to a residence on Unity Avenue from York Avenue on a motion by Smith, second by Rife. Motion carried. With business of the day completed, the Board adjourned on a motion by Rife, second by Smith. Motion carried. ATTEST: Susan Bonham, Auditor John Straight, Chairman June 8, 2023 Chairman John Straight called the meeting to order with members Tony Smith and Brian Rife in attendance. The tentative agenda was approved on a motion by Smith, second by Rife. Motion carried. Attendance: Auditor Susan Bonham, Rob Suarez, Paul J. Rhoten, Rebecca Wilkerson, Brettly James FY24 Salaries Deputy Auditor Megan Reffett presented the FY24 salaries for non-union employees. Motion to approve by Rife, second by Smith. Motion carried. McNeill Intercounty Drainage District The Board met as trustees of the McNeill Intercounty Drainage District with all members present. The Board approved Change Order #1 in the amount of $29,400 for the McNeill Intercounty Drainage District Phase 1 open ditch repairs on a motion by Rife, second by Smith. Motion carried. The Board approved partial payment #1 in the amount of $59,403.46 for the McNeill Intercounty Drainage District Phase 1 open ditch repairs on a motion by Smith, second by Rife. Motion carried. Transfer of Funds Motion by Smith, second by Rife to transfer $192,000 from the General Basic Fund to Secondary Roads Fund. Motion carried. Motion by Rife, second by Smith to transfer $2,374,000 from the Rural Basic Fund to Secondary Roads Fund. Motion carried. Motion by Smith, second by Rife to transfer $10,000 from Rural Basic Fund to Flood & Erosion Fund. Motion carried. Petition for Suspension of Taxes The Board reviewed a petition for suspension of property taxes. Property owner does not meet the requirements. Motion to deny the petition was made by Smith, second by Rife. Motion carried. Melody Oaks Project Rob Suarez met with the Board and County Engineer Steve Struble regarding the Melody Oaks road project. Mr. Suarez described how his property was affected by the tree removal, erosion, and rip rap. Engineer Struble will meet with Mr. Suarez at his property to review the situation and report back to the Board next week. Engineer The FY24 salary resolution for the non-union employees of the Secondary Roads Department was presented to the Board. The resolution proposed a 3.5% increase for all and an additional $6/hour increase for Arnold Smith and Kathy Lundergard for additional work they perform since the retirement of Ron Bell. After discussion, Rife made the motion to approve a 3.5% increase only, second by Straight. Motion carried. Smith abstained from voting due to conflict of interest. Project updates include: Jefferson #1 Bridge Over Boyer River on Parker Trail – Contractor is working on the formwork for the concrete bridge deck. Melody Oaks OttaSeal Resurfacing – Contractor plans to begin on Monday, June 12th thru a joint decision between Engineer Struble and the contractor. Emails were sent to 42 residents and interested parties to let them know of the adjustment in schedule. County crew has completed their work on isolated areas to fix the crown and shape the road to minimize water issues running onto the road at the top of the hill and improve drainage in other areas. FM Asphalt Resurfacing on Toledo Avenue South of Dunlap for 4.5 Miles – Contractor began the hot mix asphalt overlay on Monday. They have laid the first lift on about 2.5 miles and will work on Saturday to finish the first lift and should be able to complete the second lift by the end of next week. Claims Claims, as presented, were stamped for approval. Comments Comments on roads, salaries, homestead credits were heard from Rebecca Wilkerson, Brettly James, and Paul Rhoten. With business of the day completed, the Board adjourned on a motion by Smith, second by Rife. Motion carried. ATTEST: Susan Bonham, Auditor John Straight, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 6-14-23
