Harrison County Supervisors Meeting June 30, 2023 Chairman John Straight called the meeting to order with members Tony Smith and Brian Rife in attendance. The tentative agenda was approved on a motion by Smith, second by Rife. Motion carried. Previous minutes were approved on a motion by Rife, second by Smith. Motion carried. Attendance: Auditor Susan Bonham, Rebecca Wilkerson, Paul J. Rhoten, David Weigelt, Brettly James, Rick Shearer, Danny Mathison, Terry Crawford, Scott Ortiz, Tim Collison, Ben Nuzum, Jeff Seago, Renee King, Brad King. Cash Count The Board counted cash in the Recorder’s and Treasurer’s offices. Recorder: Cash, 100.00 Deposits in Transit, 696.65 Accts Receivable, 426.20 TOTAL, $2,222.85 Treasurer: Cash, 1,000.00 Auto/DL, 300.00 Deposits in Transit, 44,485.60 CDs, 12,000,000.00 MMs, 1,057,985.61 TOTAL, $13,103,771.21 Trash Hauler Auditor Bonham informed the Board that C & H Hauling had been sold to R & S Waste Disposal effective July 1st, but recently received a flyer from Double B Trash Service. The Board will continue services with R & S Waste Disposal and will review the service in six months, if needed. Conservation Loan Agreement Auditor Bonham requested a loan agreement be signed by Harrison County and by Harrison County Conservation Board for the $1,075,097 loan. Motion to allow Chairman Straight to sign the loan agreement was made by Rife, second by Smith. Motion carried. Change in FY 23 Appropriations WHEREAS, the appropriations for the 2022-23 fiscal year were approved by the Board of Supervisors on June 23, 2022 with a budget amendment occurring on May 22, 2023; WHEREAS, some departments have exceeded these appropriations and are in need of a Board resolution changing their appropriations; THEREFORE, the Board of Supervisors hereby approves the following changes to the appropriations be made effective immediately. Increases 01050, Nondepartmental (99), $23,760 01060, Nondepartmental (99), $3,840 01410, Clerk (06), $1,633 03000, Public Health (23), $31,430 03100, Nondepartmental (99), $334 06000, Drainage (50), $637 06010, Weed Commission (24), $52 06100, Nondepartmental (99), $445 06320, Nondepartmental (99), $21,000 08100, Treasurer (03), $5,817 08110, Nondepartmental (99), $349 09000, Supervisors (01), $3,450 09020, Treasurer (03), $4,171 Decreases 01010, Nondepartmental (99), $23,760 01010, Nondepartmental (99), $3,840 01060, Sheriff (05), $1,633 03210, VA (21), $25,000 03110, Welfare (26), $6,430 03000, Nondepartmental (99), $334 06300, P&Z (09), $637 06300, P&Z (09), $52 06110, Nondepartmental (99), $445 06300, P&Z (09), $2,000 06000, Flood & Erosion (19), $19,000 08110, Recorder (07), $5,817 08100, Nondepartmental (99), $349 09010, Auditor (02), $3,450 09110, Data Processing (52), $4,171 Motion to approve by Smith, second by Rife. Motion carried. Little Sioux/River Sioux Water Treatment Facility Discussion took place regarding the proposed Little Sioux/River Sioux water treatment facility. A petition requesting the Board to not support expansion of Little Sioux city water to River Sioux was signed by 16 residents residing outside the city limits of Little Sioux was presented to the Board. Rife asked city officials for an estimated cost to run a main to the old Stucky’s property and no homes outside the city limits. Discussion will continue on Thursday, July 6th. Faylor-Spencer Drainage District The Board met as trustee for the Spencer-Faylor Drainage District with all members present. The Board originally set an assessment rate at 66% due to a higher estimated cost of establishment. After review of the cost of the establishment of the district, the Board approved amending the 2023 assessment rate to be at 104% on a motion by Rife, second by Smith. Motion carried. Handwritten Warrants Smith made the motion to approve handwritten warrants to: US Bank $15,418.29, Mike Weis $106.95, C&A Chemicals $744.00, Pitney Bowes $3,500, Solutions $1,361.86. Second by Rife. Motion carried. Utility Permit Rife the motion to approve a utility permit from Aureon Network Services to install a new underground fiber-optic communication line in County road right of way that will run east to west across the county from east of Persia along F-58 to Mounds Trail, then F-66, Canal Street, and Hwy 30 to Blair, NE and south on Loess Hills Trail to Loveland. Second by Smith. Motion carried. Comments Comments were heard from Brad/Renee King about impaired sight distance at intersections and Jeff Seago about the recent EMA commission meeting. With business of the day completed, the Board adjourned on a motion by Smith, second by Rife. Motion carried. ATTEST: Susan Bonham, Auditor John Straight, Chairman July 6, 2023 Chairman John Straight called the meeting to order with members Tony Smith and Brian Rife in attendance. The tentative agenda was approved on a motion by Smith, second by Rife. Motion carried. Previous minutes were approved on a motion by Smith, second by Rife. Motion carried. Attendance: Auditor Susan Bonham, Benjamin Nuzum, Terry Crawford, Paul J. Rhoten, Rebecca Wilkerson Little Sioux/River Sioux Water Treatment Facility Mr. Crawford reviewed the estimated costs of $272,450 if a main to the old Stuckey’s (I-29 interchange) was installed and no other rural residences were connected to the system. After much discussion, Rife felt the County should not be participating in the water treatment facility. Smith and Straight also commented that they were not in favor of participating in an agreement with the City. McNeill Main Drainage District A partial payment #2 to Hendrickson Transportation for $186,211.68 was unanimously approved on a motion by Smith, seconded by Rife. Handwritten Warrant The Board authorized the County Auditor to pay the US Bank credit card statement through a handwritten warrant next week on a motion by Smith, second by Rife. Motion carried. Special Assessments Auditor Bonham presented the special assessments for past due sewer bills from various River Sioux residents. Motion to approve by Rife, second by Smith. Motion carried. Engineer County Engineer Steven Struble met with the Board. Project updates include: Jefferson #1 Bridge over Boyer River on Parker Trail – Contractor poured the concrete bridge deck last Tuesday. Melody Oaks OttaSeal Resurfacing – A payment of $244,276.39 to Midwest Coatings was included in the claims to the Board today. This amount is after retainage pending agreement on final quantities. FM Asphalt Resurfacing on Toledo Avenue South of Dunlap for 4.5 Miles – County submitted a voucher for payment of $1,340,366 for this completed project from the Farm to Market account. The Board approved a utility permit application from MidAmerican Energy for a permit to install an underground and overhead electric utility in the road right of way along and across 280th Street from Hwy 191 west to provide service to 3873 280th St on a motion by Rife, second by Smith. Motion carried. Claims Claims, as presented, were stamped for approval. With business of the day completed, the Board adjourned on a motion by Smith, second by Rife. Motion carried. ATTEST: Susan Bonham, Auditor John Straight, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 7-19-23
