BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – NOVEMBER 19, 2025 6:00 P.M. – BOYER VALLEY SOUTH, BOARDROOM CALL TO ORDER: President Benjamin Hansen called the regular meeting of the Boyer Valley Board of Education to order at 6:00 p.m. Members answering roll call were Paul Cogdill, Ben Hansen, Elizabeth Heistand, Craig Malone, Kim McAllister, Jennifer Miller and Steve Puck. Administrators present: Supt. Jeremy Christiansen and Secretary Terra Sell. Visitors present: List on file in the Business Office. APPROVAL AGENDA/MINUTES: Motion by Miller, second by Malone to approve the agenda and minutes from previous board meetings. Motion carried 7-0. Secretary Sell read the mission statement. OPEN FORUM: None. CONSENT AGENDA: Motion by Puck, second by Miller to approve the bills/reports as presented; and to approve a contract for Daniel Rose - Custodian. Motion carried 7-0. TREASURER REPORT FY24: Secretary Sell reviewed the treasurer’s report from the certified annual report. There was an increase of approximately 8.51% in revenues and a decrease of 32.12% in expenditures from the prior year in all funds. The decrease in expenditures was largely due to costs for the bond project in the prior fiscal year. The unspent authorized budget increased slightly from $2,593,227 in FY24 to $2,640,419 for FY25. The trend in increasing unspent budget will likely not continue as the district is looking for one-time funding expenditures to bring the balance down. Motion by Malone, second by Cogdill to approve the FY25 Treasurer Report. Motion carried 7-0. ACCEPT ABSTRACT OF ELECTION: Motion by McAllister, second by Puck to accept the following results: At Large: Elizabeth Heistand – 283 votes; District I: Paul Cogdill – 289 votes; District II: JoEtt Cogdill – 269 votes. Motion carried 7-0. OLD BUSINESS: None. Motion by Cogdill, second by Puck to adjourn the meeting of the previous board at 6:19 p.m. Motion carried 7-0. CALL TO ORDER: Secretary Sell called the organizational meeting of the Boyer Valley Board of Education to order at 6:21 p.m. Members answering roll call were JoEtt Cogdill, Paul Cogdill, Benjamin Hansen, Elizabeth Heistand, Kim McAllister, Craig Malone and Steve Puck. Administrators present: Supt. Jeremy Christiansen and Secretary Terra Sell. Secretary Sell declared quorum present. NEW SCHOOL BOARD MEMBERS: Secretary Sell administered the oath of office to the newly elected school board members: Elizabeth Heistand – At Large, Paul Cogdill – District I, JoEtt Cogdill – District II. ELECTION OF PRESIDENT: Director Puck nominated Ben Hansen and J. Cogdill nominated Elizabeth Heistand for President. 4 votes were received for Hansen: Puck, McAllister, P. Cogdill and Malone; 1 vote for Heistand: J. Cogdill. Abstain – Hansen and Heistand. Secretary Sell administered the oath of office to President Hansen. President Hansen assumed the chair. ELECTION OF VICE PRESIDENT: Director Puck nominated Kim McAllister and J. Cogdill nominated Elizabeth Heistand for Vice president. 4 votes were received for McAllister: Puck, Malone, P. Cogdill and Hansen; 1 vote for Heistand: J. Cogdill. Abstain – Heistand and McAllister. President Hansen administered the oath of office to Vice President McAllister. APPROVE DESIGNATION OF LEGAL PUBLICATION: Motion by Puck, second by P. Cogdill to approve the Harrison County Times-Reporter as the legal publication for the Boyer Valley CSD. Motion carried 7-0. APPROVE TIME AND DATE FOR REGULAR MEETINGS: Motion by McAllister, second by Heistand to have regular monthly meetings at 6:00 p.m., the third Monday of the month at Boyer Valley South. Motion carried 7-0. APPROVE BOARD COMMITTEES: Motion by Heistand, second by McAllister to approve the following members to serve on the following committees: Facilities/Transportation: Malone, Heistand and Puck Finance/Technology: Hansen and P. Cogdill Personnel/Program: McAllister and J. Cogdill County Conference Boards: J. Cogdill for Harrison County, Malone for Crawford County and P. Cogdill for Shelby County Ag Foundation: P. Cogdill, Hansen Motion carried 7-0. SUPERINTENDENT’S REPORT: Supt. Christiansen gave congratulations to our newly elected board members. Conversations at recent meetings are estimating SSA for the 26-27 school year will be 0%, but hopefully this will change. The school’s report profile will now be by the whole district rather than per building as it previously had been. We will need an art teacher for 2nd semester and a business teacher for next school year. We hired a new custodian for the MS/HS building, he is doing a great job. We are down 3 students for certified enrollment, but up 8 students for actual served. Due to changes in legislation regarding Management funds, the district needs to look at offering early retirement this year to bring our balance down. Mr. Christiansen will draft some scenarios and provide to the board for recommendation. There were three booster club requests for approval: Musical rights for the spring musical estimated to be $2,800-3,000; HS girls and boys basketball practice jerseys and shorts for boys JVR for $4,900; and $370 for baseballs for indoor use, wiffle/impact and the indoor pitching machine. PRINCIPAL’S REPORT: None. TECHNOLOGY REPORT: None. NEW BUSINESS: Early Graduation Requests: No requests have been received. SBRC Application Requests: Supt. Christiansen informed the board to pass a resolution in order to submit a request to the School Budget Review Committee for a modified supplemental amount of $64,702 due to an increase of certified enrollment from the prior year. Motion by Puck, second by Malone to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $64,702 for Increased Enrollment. Motion carried 7-0. Ayes: Puck, Malone, J. Cogdill, P. Cogdill, Hansen, Heistand and McAllister. Nays: None. Supt. Christiansen also informed the board to pass a resolution in order to submit a request to the School Budget Review Committee for a modified supplemental amount of $33,287 for open-enrolled out students who were not included in the district’s previous year certified enrollment. Motion by P. Cogdill, second by McAllister to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $33,287 for Open Enrollment Out. Motion carried 7-0. Ayes: P. Cogdill, McAllister, J. Cogdill, Hansen, Heistand, Malone and Puck. Nays: None. Supt. Christiansen also informed the board to pass a resolution in order to submit a request to the School Budget Review Committee for a modified supplemental amount of $3,354 for costs related to providing instructional services to English learner (EL) students being served beyond the five years of weightings. Motion by P. Cogdill, second by J. Cogdill to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $3,354 for EL Instruction Beyond 5 Years. Motion carried 7-0. Ayes: P. Cogdill, J. Cogdill, Hansen, Heistand, Malone, McAllister and Puck. Nays: None. AEA District 5 Board of Directors: Motion by Malone, second by P. Cogdill to cast the BVCSD vote for Edwin P. Gambs as the Green Hills District 5 AEA Director. Motion carried 7-0. 25/26 Shared ESL Instructor: Motion by Heistand, second by P. Cogdill to approve the shared ESL teacher contract with Charter Oak-Ute for the 2025-26 school year. Motion carried 7-0. Firewall Quotes: Three quotes were received for a new SonicWall; Advanced Communication Services for $6,730, CDW Government for $6,670.03 and Howard Technology for $6,568. However, ACS was the only vendor to include the cost to reinstate the activation of the firewall. Motion by P. Cogdill, second by Puck to approve the quote for Advanced Communication Services in the amount of $6,730. Motion carried 7-0. Old Gym Roof Project: Two quotes for architect services for the roof replacement project over the old gym/auditorium were received. KPE submitted a proposal costing $27,300 and the Origin Group proposed $18,900. Motion by Heistand, second by McAllister to approve the bid for the Origin Group for $18,900. Motion carried 7-0. Gym Ceiling Baffles Bids: Three bids were received for ceiling baffles in the new gymnasium to reduce sound/echo issues: Acoustical Solutions for $9,297.34, Strong Garm for $11,361.77 and Netwell for $12,414. Motion by Heistand, second by Puck to approve the bid for Acoustical Solutions for $9,297.34. Motion carried 7-0. Basketball Hoop Height Adjusters: Height adjusters are needed for the basketball hoops at the elementary school so they can be lowered far enough for the kindergarteners to utilize. Motion by Puck, second by P. Cogdill to approve the estimate for Phillips’ Floors for $9,565.34 to install height adjusters. Motion carried 7-0. Update Authorize Warrants of Payment: Motion by P. Cogdill, second by McAllister to update and reflect Amy Koski will now be signing warrants of payment for the Activity, Nutrition and Student Council Grant Accounts for fiscal year 2025-26 as the Superintendent’s Secretary due to the retirement of Lori Malone. Motion carried 7-0. Discussion: Due to the winter concert, the next board meeting will take place on Wednesday, December 17th at 6:00 p.m. A motion by Malone, second by Puck to adjourn the meeting. Motion carried 7-0. With no further business appearing before the board, President Hansen declared the meeting adjourned at 7:24 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Benjamin Hansen Board Bills GENERAL ACCESS SYSTEMS, OFFICE SUPPIES, 234.94 AHLERS LAW FIRM, PURCHASE SRV-BOND REFINANCE, 435.00 AMAZON CAPITAL SERVICES, CLASSROOM SUPPLIES, 1,569.96 CARROLL CLEANING SUPPLY, CO., CLEANING SUPPLIES, 2,321.58 CARROLL CONTROL, PURCHASE SERVICE, 656.75 CDW GOVERNMENT, INC, TECHNOLOGY SUPPLIES, 811.78 CENGAGE LEARNING, COMPUTER SOFTWARE, 450.00 CENTRAL IOWA DISTRIBUTING, INC, JANITORIAL SUPPLIES, 1,042.00 CITY OF DOW CITY, WATER/SEWER/GARBAGE, 1,658.53 CITY OF DUNLAP, UTILITY, 1,673.42 CLARK PEST & TERMITE CONTROL, PUIRCHASED SERVICE, 220.00 CORNHUSKER INTERNATIONAL TRUCKS, INC., TRANSPORTATION SUPPLIES, 127.60 DENISON DO IT BEST HARDWARE, CUSTODIAL SUPPLIES, 4.99 DES MOINES STAMP CO., STAMPING SUPPLIES, 34.00 DHS CASHIER 1ST FL., ST. MEDICAID SERVICE, 3,411.80 DUNLAP LUMBER, MAINTENANCE SUPPLIES, 429.33 ETTLEMANS TOWN & COUNTRY LLC, FUEL, 1,588.55 ETTLEMANS TOWN & COUNTRY LLC, SUPPLIES, 1,486.11 FAREWAY STORES, GROCERIES, 145.66 FARM SERVICE COOPERATIVE, BULK OIL, 642.72 FARMERS MUTUAL COOPERATIVE TELEPHONE COMPANY, INTERNET/LONG DISTANCE, 488.66 FASTSIGNS, SUPPLIES, 2,079.00 FRONTIER COMMUNICATIONS, TELEPHONE, 312.56 GRANDPA'S PUMPKIN PATCH, FIELD TRIP, 420.00 GREEN HILLS AEA, SUPPLIES/SERVICES, 40,164.15 HANIGAN'S LAWN & LANDSCAPING, LLC, LAWN CARE, 6,030.00 HEALTH PRODUCTS FOR YOU, INSTRUCTIONAL SUPPLIES, 315.38 HEARTLAND FOUNDATION, TUITION, 3,525.00 IA ASSN OF SCHOOL BUSINESS OF, SEMINAR FEES, 290.00 IOWA COMMUNICATIONS NETWORK, L-D/T-1/VIDEO CHARGES, 38.40 IOWA QUIZ BOWL LEAGUE, REGISTRATION, 170.00 IOWA SCHOOL COUNSELOR ASSOCIATION, MEMBERSHIP, 200.00 IOWA SCHOOL FINANCE INFORMATION SERVICES, SUBSCRIPTION, 160.00 JOHNSON FITNESS & WELLNESS, ATHLETIC EQUIPMENT, 400.00 JW PEPPER & SON INC., SHEET MUSIC, 206.99 MARTIN BROS. DISTRIBUTING CO., FOOD CO-OP, 386.72 MCCLELLAN ELECTRIC, INC., ELECTRICIAN WORK, 91.10 MEDICAL ENTERPRISES, INC., WORKSHOP, 760.00 MIDAMERICAN ENERGY, ELECTRICITY/NATURAL GAS, 7,710.32 NAVIGATOR MOTORCOACHES INC, 2,200.00 ONE SOURCE THE BACKGROUND CHECK CO., PURCHASED SERVICE, 44.50 PLANK ROAD PUBLISHING, INC., MUSIC SUPPLIES, 213.79 PROPHET CORPORATION c/o, THE, SUPPLIES, 241.22 QUILL CORP, OFFICE SUPPLIES, 470.93 REALITY WORKS, CLASSROOM SUPPLIES, 4,834.84 RENAISSANCE LEARNING, INC., CLASSROOM SUPPLIES, 999.68 ROBERTS AUTO SUPPLY, REPAIR PARTS, 15.00 ROCKIN K SOLUTIONS, LLC, PURCHASED SERVICE, 912.30 SCHOLASTIC BOOK FAIRS - 8, BOOK FAIR, 1,256.64 SCHOOL SPECIALTY INC (LATTA), SUPPLIES, 48.01 SCHROEDER, CHELSEA, 67.36 SELL, TERRA, 267.40 STINN BACKHOE & PLUMBING SERVICES, INC., PURCHASED SERVICE, 1,186.12 TIMBERLINE BILLING SERVICE LLC, PURCHASED SERVICE, 344.10 WELLS FARGO BANK, TRAVEL AND SCHOOL SUPPLIES, 1,096.72 WEST MUSIC, INSTRUCTIONAL SUPPLIES, 89.95 Fund Total: 96,981.56 MANAGEMENT IOWA SCHOOLS EMPLOYEE BENEFITS, DENTAL/LIFE/LTD INS, 34.74 Fund Total: 34.74 CAMPUS CARE CDW GOVERNMENT, INC, TECHNOLOGY SUPPLIES, 811.78 Fund Total: 811.78 Checking Account Total: 97,828.08 SCHOOL NUTRITION ETTLEMANS TOWN & COUNTRY LLC, SUPPLIES, 48.00 FAREWAY STORES, GROCERIES, 18.43 GLIDDEN-RALSTON SCHOOL, ACTIVITY SUPPLIES, 95.00 HILAND DAIRY, MILK PRODUCTS, 2,427.93 HOBART SALES AND SERVICE, CUSTODIAL SUPPLIES, 291.26 MARTIN BROS. DISTRIBUTING CO., FOOD CO-OP, 13,298.73 SMITTY'S GROCERY, FOOD SUPPLIES, 31.96 STINN BACKHOE & PLUMBING SERVICES, INC., PURCHASED SERVICE, 588.66 Fund Total: 16,799.97 Checking Account Total: 16,799.97 STUDENT ACTIVITY AHST COMMUNITY SCHOOL, DISTRICT FEES, 101.00 AMAZON CAPITAL SERVICES, CLASSROOM SUPPLIES, 261.44 CARPENTER, MARION, OFFICIAL, 150.00 CASH/ LORI MALONE, CHANGE FUNDS, 500.00 CHECK THE GIRLS, FUNDRAISER DONATION, 274.08 DAIRY SWEET, PURCHASED SERVICE, 416.81 DENISON COMMUNITY SCHOOL, TUITION/ENTRY FEE, 180.00 DILLA, MARK, OFFICIAL, 150.00 DITTBERNER, JASON, OFFICIAL, 150.00 ETTLEMANS TOWN & COUNTRY LLC, FUEL, 530.47 EWELL EDUCATIONAL SERVICES, EDUCATIONAL SUPPLIES, 390.00 HCR1, INC - ROBERTO'S PIZZA, FUNDRAISING, 1,364.40 IKM-MANNING CSD, ENTRY FEES/TUITION, 170.00 IOWA FFA ASSOCIATION, REGISTRATION FEES, 200.00 IOWA GIRLS COACHES ASSOCIATION, MEMBERSHIP, 145.00 IRVIN, KEITH, OFFICIAL, 150.00 JW PEPPER & SON INC., SHEET MUSIC, 2,074.90 KLEPPER, JAY, OFFICAL, 150.00 MISSOURI VALLEY COMM SCHOOL, ENTRY FEES/TUITION, 80.00 OA-BCIG COMMUNITY SCHOOL, ENTRY FEE, 80.00 QUILL CORP, OFFICE SUPPLIES, 31.87 RALLY ATHLETIC, ATHLETIC SUPPLIES, 2,360.00 RIDGE VIEW SCHOOL, ENTRY FEES, 170.00 ROLLING VALLEY CONFERENCE, MEMBERSHIP, 169.00 SCHROEDER, CHELSEA, 48.02 SMITTY'S GROCERY, FOOD SUPPLIES, 139.47 SWEETWATER, SUPPLIES, 2,715.70 TREYNOR COMMUNITY SCHOOL, ENTRY FEES, 150.00 TRI-CENTER CSD, ENTRY FEES, 160.00 TROPHIES PLUS, MEDALS, 28.63 WELLS FARGO BANK, TRAVEL AND SCHOOL SUPPLIES, 1,375.30 WENDTS POTS & POSIES, SUPPLIES, 233.00 Fund Total: 15,099.09 TRUST FUND APPLE INC., TECHNOLOGY SUPPLIES, 329.00 Fund Total: 329.00 Checking Account Total: 15,428.09 LOCAL OPTION TAX CARROLL CONTROL, PURCHASE SERVICE, 9,405.31 CDW GOVERNMENT, INC, TECHNOLOGY SUPPLIES, 248.00 EL PAISANO GARAGE DOORS, PURCHASED SERVICE, 641.00 ENERGY ASSOCIATION OF IOWA SCHOOLS, PURCHASE SERVICE, 5,500.00 GREEN HILLS AEA, SUPPLIES/SERVICES, 275.00 SWEETWATER, SUPPLIES, 2,882.48 Fund Total: 18,951.79 PPEL ACCESS LEASING, PURCHASED SERVICE, 1,745.00 AEGIX GLOBAL LLC, SOFTWARE, 4,299.76 AMAZON CAPITAL SERVICES, CLASSROOM SUPPLIES, 987.07 CARROLL CONTROL, PURCHASE SERVICE, 5,598.50 CDW GOVERNMENT, INC, TECHNOLOGY SUPPLIES, 2,930.00 KUDER, PURCHASED SERVICE, 5,800.00 Fund Total: 21,360.33 Checking Account Total: 40,312.12 HCTR 12-3-25
