CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, November 10, 2025 7:30 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:33 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: Lacie Rife, John Glennie, Mary Seago, and Karen Breyfogle. One vacant seat. Staff present: Alyx Hirst and Mike Kelley. Public present: None. c. Approval of Agenda Motion to approve the agenda by K. Breyfogle with a second by J. Glennie. Motion carried 4-0. d. Approval of Minutes Motion to approve October 7th, 2025 meeting minutes by J. Glennie and seconded by K. Breyfogle. Motion carried 4-0. e. Williams & Company Invoice (Audit) M. Seago made a motion to approve the Williams & Company claim for $16,505.00. J. Glennie seconded the motion. Motion carried 4-0. f. Utility Service Co. (Water Tower Annual Maintenance Plan Fee) J. Glennie made a motion to approve the Utility Service Company claim for $13,422.93. K. Breyfogle seconded the motion. Motion carried 4-0. g. Approval of All Other Claims as Presented K. Breyfogle made a motion to approve all other claims as presented, and L. Rife seconded. Motion carried 4-0. 2. Public Comments Jim Rains was present to report that his health is much better than previously anticipated and that he feels he could finish his term if the council should so choose. 3. Community Center/Facility Report October report was submitted to the council by the community center manager. 4. Library Report October report was submitted to the council by the librarian. 5. Fire Department Report The fire department received its new brush truck. 6. Property Maintenance Report/City Attorney Report The city attorney could not attend due to illness. 7. Old Business None. 8. New Business a. Bid Opening for the Tree Removal Project and Award Contract The city received 7 bids, which were opened and announced by Mayor Pro Tem Karen Breyfogle. The lowest bidder was Tree Wise Men at $13,850.00. A motion to award the contract to Tree Wise Men for $13,850.00 was made by K. Breyfogle and seconded by L. Rife. The motion carried 4-0. b. Consideration for allowing Mike Kelley to take home the city UTV for work purposes only The Council would like to develop a policy first before allowing city property to be kept elsewhere. The Council would also like to consult the city attorney on the matter. c. Review and Approval of the FY24/25 Annual Financial Report for Filing and Publication Clerk Hirst reviewed the annual financial report with the council. K. Breyfogle made a motion to approve the FY24/25 AFR for filing, which was seconded by M. Seago. The motion carried 4-0. d. Consideration for the Avenue of Flags Donation to the West Harrison National Honor Society K. Breyfogle motioned to approve $2,000.00 for the West Harrison National Honor Society from the Avenue of Flags donations. It was seconded by J. Glennie. The motion carried 4-0. e. Propane Prepay J. Glennie motioned to purchase 8,500 gallons of propane at $1.30 per gallon from Heartland Co-op. The motion was seconded by K. Breyfogle. Motion passed unanimously. f. ICAP Grant Clerk Hirst discussed possible ideas that the city could apply for. g. Appointment of the Landfill Commissioner for 2026 Clerk Hirst asked if there was any interest in the landfill commissioner for 2026. Council agreed that K. Breyfogle would keep doing it. 9. Mayor’s Report None 10. Clerk’s Report Alyx stated she completed the annual financial report and finished the 2024 audit with the auditors from Williams & Company. The auditors will now move on to the 2025 audit. Clerk Hirst reported that the online bill pay option has been very successful. 11. Public Works Report Mike reported how severe the wipe problem is at the lift station. The Council suggested sending a letter to each resident so everyone is informed and aware of the situation. Mike stated that he finished water classes, repaired a couple of meter pits, burned off the brush pile at the lagoon, and fixed the check valves at the lift station. 12. Commissioner Reports None 13. Other Business Light Up the Park will be held on November 30th, with volunteers needed on November 16th to help set up decorations and lights. 14. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by L. Rife. Motion carried 4-0. The meeting was adjourned at 8:38p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk, City of Mondamin Operating Account City of Mondamin Claims Paid October 8, 2025 through November 10, 2025 Name, Memo, Amount Collection Services Center, child support, 218.30 Harrison County Times-Reporter, publications, 198.07 IPERS, September 2025 IPERS, 1,183.96 United States Treasury, September 2025 payroll taxes, 1,514.04 Intuit, payroll subscription fees, 22.47 Hirst, Alyxandria M, payroll, 1,330.78 Kelley, Michael R, payroll, 3,200.40 Rife, Marla K, payroll, 803.65 Anderson, Roberta M, payroll, 365.76 Collection Services Center, child support, 218.30 USDA Rural Development, USDA Rural Loan #1, 4,975.00 USDA Rural Development, USDA Rural Loan #3, 1,560.00 USDA Rural Development, USDA Rural Loan #4, 2,386.00 Windstream, charges for services, 333.10 Iowa Dept of Rev (state wh), 2025 Q3 Withholding, 446.40 Iowa Workforce Development, Q3 IA Unemployment, 19.52 Tech Harbor Digital, web hosting, 45.00 Midstates Bank (v), internet banking service charge, 25.00 Mid American Energy, charges for services, 1,485.22 Intellipay, service charge for online banking, 19.95 Sam's Club, supplies, 273.10 Collection Services Center, child support, 218.30 West Harrison National Honor Society, donation from Avenue of Flags, 2,000.00 Menards - Council Bluffs, ceiling light, kitchen and toilet guts, fuel stabilizer, 147.91 Heartland Co-op - City, propane, 764.66 Heartland Co-op - Water Plant, propane, 250.00 Heartland Co-op - Comm. Ctr, propane, 120.00 Crary Huff Law Firm, charges for legal services, 905.48 Siouxland District Health Department, water testing, 16.00 Kelley, Michael (v), mileage reimbursent for water classes, 526.40 PeopleService Inc., charges for services, 2,170.59 Electric Pump, lift station at the school, repair, 6,430.00 Municipal Supply, Inc., coil repair kits, and poly tubbing for meter pit repairs, 412.44 Hawkins, Inc., water chemicals, 1,022.78 Electric Pump, lift station at the school, troubleshoot problem 9/29/25, 693.25 Mo. Valley Tires, LLC, tire repair, skid steer, 118.96 Harrison County Times-Reporter, publications, 14.91 Analytical & Consulting Services, Inc., wastwater testing, 594.50 Crary Huff Law Firm, charges for legal services, 1,209.00 Harrison County REC, charges for services, 595.32 Harrison County Landfill Commission, charges for services, 741.56 Harrison County Landfill Commission, clean up day 10/19/2025, 108.35 Menards - Council Bluffs, bathroom light, dish soap, paper towels, 79.35 USA Blue Book, latex gloves-bulk, 268.25 USA Blue Book, nitrite testing kit, 133.18 USA Blue Book, Replacement propeller for sewer lagoon, 372.00 Barry Thomas, materials for shelving, 600.00 R & S Waste Disposal, charges for services, 1,878.75 R & S Waste Disposal, charges for services - senior housing, 132.30 Tech Harbor Digital, domain registration, 25.00 Electric Pump, lift station at the school, confined space fee on 9/29/25, 500.00 Harrison County Times-Reporter, publications, 181.82 IMWCA, 2024-2025 Audit Adjustment, 337.00 FNBO (Mike), laser printer, postage, 746.17 Bomgaars, LED light, worklight, and flashlight, harness, bolts, latch for storm door, 209.01 Utility Service Co., INC., water tower cleaning maintence fee, 13,422.93 Williams & Company P.C., audit FY24, 16,505.00 Williams & Company P.C., audit FY24, 4,995.00 Hawkins, Inc., water chemicals, 1,110.72 VC3, Inc, charges for IT services, 96.60 WEX BANK, charges for fuel for fire and roads depts.m, 514.19 Total, 81,791.70 INCOME FOR OCTOBER 2025 Utility Service Charges, $18,499.94 King's Court Housing Rent, $3,000.00 Community Center Rentals, $225.00 Liquor License Fees, $357.50 Dog License Fee, $30.00 Library Service, $1,408.00 Co-op Patronage, $323.11 Property Tax, $113,209.21 Road Use Tax, $3,787.03 Local Option Sales Tax, $3,162.33 Interest Earned, $56.32 Total Income from October: $144,058.44 "Attest: Alyx Hirst, City Clerk" November 10, 2025 City Council Meeting HCTR 12-24-25
