Harrison County Supervisors Meeting August 4, 2025 Members Rife and Smith attended the visitation of County Roads employee Tim Collison. No official business was discussed. ATTEST: Megan Reffett, Auditor Brian Rife, Chairman August 5, 2025 Members Rife and Wilkerson attended the funeral of County Roads employee Tim Collison. No official business was discussed. ATTEST: Megan Reffett, Auditor Brian Rife, Chairman August 7, 2025 Chairman Brian Rife called the meeting to order with members Tony Smith and Rebecca Wilkerson in attendance. The motion to approve the tentative agenda was made by Smith, second by Wilkerson. Motion carried. Minutes from July 31st were approved with a motion by Smith, second by Wilkerson. Motion carried. Claims were stamped for approval as presented. Attendance: Auditor Megan Reffett, Paul Rhoten, David Sims, Warren Clausen, Julianne Clausen, Nikki Tanner, Jerry Kenkel, Randal Walker, Rashelle Wohlers, Lisa Pitt, Thad Pothast, Jon Foster, Shelia Phillips Public Hearing Chairman Rife opened the public hearing as advertised. Comments from Warren Clausen were heard. Motion to close the public hearing by Smith, second by Wilkerson. Motion carried. Consider action to accept bids The Board agreed to move forward with accepting bids on the County owned surplus property in part of section 22-79-43. Motion to accept bids until August 28th at 9:15 with no minimum bid by Smith, second by Wilkerson. Motion carried. County Engineer Department Updates Sims gave updates on getting internet and computers out to each secondary roads shed. Discussion was held on whether cell phones for all roads employees would be a better option. Sims provided updates on work that he is doing to prepare for his end of employment next week. Discussion on Woodland Campground Ditch Drainage Members from the Woodland Campground Board visited with the Board regarding the ditch lines that run along the roads around the campground. The Board discussed with the members issues with the water in the ditches coming back onto their property rather than draining away through the ditches. Engineer Sims agreed that the department could look at it and see what could be done. With the transition of the department getting a new engineer they decided it would be best to wait until there is a new engineer hired. Open Sealed Bids for County Owned Property in Magnolia The Board received one bid for the purchase of the County owned property on the east side of Blk 22 of Magnolia. The bid was from Julie Cave in the amount of $300. Acceptance of bid for County Owned Property in Magnolia The Board accepted the bid from Julie Cave in the amount of $300. Motion by Smith, second by Wilkerson. Motion carried. Consider approval of opioid agreement with the Sheriff’s Office The Board reviewed the agreement with the Harrison County Sheriff’s office to use opioid money to purchase a computer to be used for substance abuse counseling. Motion to approve by Wilkerson, second by Smith. Motion carried. Bank Reconciliation Treasurer Phillips presented the June reconciliations for Motor Vehicle and Tax accounts. Approval of handwritten warrant to US Bank The Board reviewed the US Bank bill that had been submitted. Rife advised the board that the Sheriff’s office had not submitted claims for the bill yet. Rife stated that he was not comfortable paying the full amount until receipts had been submitted. Smith made a motion to approve the handwritten warrant in the amount of $5,216.45. Discussion on the consequences of not paying the entire bill was held. The Sheriff’s Office submitted the claim during the meeting and Smith amended his motion to include the submitted amount. Motion to approve the handwritten warrant in the amount of $8,118.16 by Smith, second by Wilkerson. Motion carried. Consider approval of invoice for Frank Salter for the Seig District The Board reviewed the invoice for work completed by Frank Salter. Motion to approve the invoice in the amount of $ 1309.27 by Smith, second by Wilkerson. Motion carried. Consider approval of invoices from Midwest Mechanical for the Seig District The Board reviewed the invoices from Midwest Mechanical for work done in the Seig District. Motion to approve payment in the amount of $4,313.50 by Wilkerson, second by Smith. Motion carried. Consider approval of invoice from Olson Contracting for North Nobles Lake District Consider approval of invoice from Olson Contracting for work done in the North Nobles Lake District in the amount of $315.00. Motion to approve by Wilkerson, second by Smith. Motion carried. Discuss/Action on Credit Card Policy Wilkerson gave updates from the departments that she had talked to and discussed how the policy affects them and how they would like to see this move forward. She recommended removing the restriction requiring prior approval for food and promotional items. She also recommended an exemption for the Welcome Center to allow them to purchase alcohol for resale only. Motion to approve the amended policy by Wilkerson, second by Smith. Smith Aye. Wilkerson Aye. Rife Nay. Comments The Board gave updates on the 4 County meeting that was attended on Wednesday. Wilkerson commented on an issue she had received a phone call about from a resident regarding a secondary roads blade cutting through their driveway. Rife stated he had received a call from the same resident regarding the issue as well. Sims stated he would look into the complaint. The board requested information from Risk Manager Wohlers regarding monthly training and safety audits. Rife gave updates on a drainage issue he had received this week. With business of the day completed, the Board adjourned on a motion by Smith, second by Wilkerson. Motion carried. ATTEST: Megan Reffett, Auditor Brian Rife, Chairman August 7, 2025 Chairman Brian Rife called the meeting to order with member Tony Smith in attendance. Rebecca Wilkerson joined in attendance late during the closed session. The motion to approve the tentative agenda was made by Smith, second by Rife. Attendance: Auditor Megan Reffett, Dave Sims, Sarah Delanty Interview with County Engineer Applicant Applicant requested to enter closed session per Iowa Code 21.5(1)(i) Motion to enter closed session by Smith, second by Rife. Smith Aye. Rife Aye. Wilkerson Absent. The discussion continued in closed session. The board moved back to open session. Motion by Wilkerson, second by Smith. Motion carried. Discussion and Action on County Engineer Interview and Hiring Motion to offer the County Engineer position to John Rasmussen with a 3-year contract, County Vehicle, 1 week of immediate vacation, 3 weeks additional vacation to accrue per year, and salary of $150,000 to be reviewed annually with a start date of August 11th by Smith, second by Wilkerson. Motion carried. With business of the day completed, the Board adjourned on a motion by Wilkerson, second by Smith. Motion carried. ATTEST: Megan Reffett, Auditor Brian Rife, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. HCTR 8-13-25
