Harrison County Supervisors Meeting July 31, 2025 Chairman Brian Rife called the meeting to order with members Tony Smith and Rebecca Wilkerson in attendance. The motion to approve the tentative agenda with moving the credit card policy discussion to after the payout of Dave Sims was made by Smith, second by Wilkerson. Motion carried. Minutes from July 24th approved with a motion by Smith, second by Wilkerson. Motion carried. Attendance: Auditor Megan Reffett, Paul Rhoten, David Sims, Michele Stirtz, Shelia Phillips, Sarah Delanty, Thad Pothast, Kim Crispin, Don Blackford, Craig Beedle, Patrick Mouw, Brian Kepner, Brittany Freet Little Sioux Drainage District Work Craig Beedle discussed with the board work that is being done through FEMA funding on the Little Sioux Drainage District. There is a gravel road, 125th St., that runs on the levee that will need to be moved. The district asked for assistance from the Secondary Roads department in closing the road and preparing the new road with grading and gravel. Tentatively they are hoping to have work completed within a month of starting the project. Dirt from the current road will be moved to make the new road to help with cost and time. Motion to approve the work in coordination with the County Engineer by Smith, second by Wilkerson. Motion carried. County Engineer Department Updates Bids are out for seal coat projects and Sims will bring the proposals next week. Discussion on the type of rock that is being put on the roads and possibly looking at the other options was held. Sims informed the Board of a request to place an addition on the south side of the Harrison shed. The quote that was received was $500,000 and would include everything that they need but there would be other options as well. Concrete and drains in the LaGrange shed were replaced recently and they are hoping to have work done on the Jackson shed to fix the same issues. Discussion on the new maintenance log that Marty has been using to better track the lifetime cost of machinery. Discussion on road use tax and how roads are classified and the funds associated with each classification. Rife requested clarification on if the classification change of Melody Oaks Road from B to C reduced the County’s funding. Sims confirmed that once the new report is filed with the change it will remove the funding for that portion of the road that was reclassified. Payout for Shane Phillips back pay The Board reviewed the backpay for Shane Phillips from the clerical error that resulted in him receiving $1.00 an hour less than what he should have been since his promotion in October. Motion to approve by Wilkerson, second by Smith. Motion carried. Accrued time payout to Tim Collison The Board reviewed the payout for Tim Collison in the amount of $6,545.80. Motion to approve by Smith, second by Wilkerson. Motion carried. Accrued time payout to Dave Sims The Board reviewed the payout to Dave Sims for 120 hours of vacation and 32 hours of personal leave. Attorney Delanty advised the Board that the contract states Sims is entitled to 120 hours of accrued time per year and that this should be prorated based on his 11 weeks of employment with the County. Sims provided the board with previous employee payouts that he felt were comparable and gave justification for the entire amount being paid out. Chairman Rife stated that he would like to see this discussed again closer to Sims last day of employment on August 15th. Not action was taken on this item. Discussion on Credit Card Policy The Board discussed how the current credit card policy that was approved last week may be too restrictive for some departments. Attorney Delanty advised the Board that some departments are governed by other boards that have trust fund or non-tax related money and their boards would be responsible for determining the use of these funds. She suggested a policy that would allow them the ability to spend these designated funds as their boards see fit. The board agreed to follow Delanty’s advice and work with her and other departments to create a policy that would better fit all departments. Standing Approval for Credit Card policy for Harrison Count Veterans Affairs The Board did not discuss this as they are working on updating the Countywide policy Standing Approval for Credit Card policy for Harrison Count Conservation The Board did not discuss this as they are working on updating the Countywide policy Change order #7 for the Courthouse Entrance Project The Board reviewed the change order for the replacement of part of the concrete on the west side that was originally planned to remain but was recommended to be removed to eliminate the tripping hazard. The work had been completed prior to the change order being submitted to the Board for approval. The Board requested Auditor Reffett discuss with the architect to negotiate the quote since it was completed without approval. Comment Paul Rhoten requested information regarding the corporation status comment given at the Board last week. Don Blackford gave comments on the gravel conditions on his road and requested the Board discuss it with the County Engineer Michele Stirtz gave comments on Sims request for vacation payout With business of the day completed, the Board adjourned on a motion by Smith, second by Wilkerson. Motion carried. ATTEST: Megan Reffett, Auditor Brian Rife, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. HCTR 8-6-25
