NOTICE TO BIDDERS Proposed New Levee C&R Drainage District Harrison & Pottawattamie Counties, Iowa Time and Place for Filing Sealed Proposals. Sealed bids for the work as stated below must be filed before 9:30 A.M., Tuesday, December 19th, 2023, in the office of the Pottawattamie County Auditor, Pottawattamie County Courthouse, 227 South 6th Street, Council Bluffs, Iowa 51501. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 9:30 A.M., Tuesday, December 19th, 2023, in the Board Room of the Pottawattamie County Board of Supervisors, Pottawattamie County Courthouse, 227 South 6th Street, Council Bluffs, Iowa 51501, for consideration by the Pottawattamie County Board of Supervisors at their meeting. The Board of Supervisors reserves their right to reject any and all bids. Bids will be considered based on Sections 1 & 2 of the Bid Tab only, with Section 3 to be completed should enough funds remain. Completion of all sections is required for consideration of the bid. Time for Commencement and Completion of Work. Work on the improvement shall commence upon approval of the contract by the Board of Supervisors, and as stated in the Notice to Proceed. All work under the Contract must be completed, per Iowa Code Section 468.101, no later than November 30th, 2024. Damages in the amount of $500.00 per day will be assessed for each day the work remains incomplete. Bid Security. Each bidder shall accompany its bid with bid security, as defined in Section 468.35a of the Iowa Code in the amount equal to five percent (5%) of the total amount of the bid, which includes Sections 1, 2 and 3. Contract Documents. Copies of the project documents are available for a price of $25.00 per set. This fee is refundable, provided the plans and specifications are returned complete and in good usable condition, and they are returned within fourteen (14) calendar days after the award of the project. Please make your check payable to Bolton & Menk, Inc. and send it to Bolton & Menk, Inc., 300 W. McKinley Street, PO Box 68, Jefferson, Iowa 50129, phone 515-386-4101. You may view the digital plan documents for free by entering Quest Project #8838994 on the website’s Project Search page. Documents may be downloaded for $0.00. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, viewing, downloading, and working with this digital project information. Preference of Products and Labor. Preference shall be given to domestic construction materials by the contractor, subcontractors, material, men, and suppliers in performance of the contract and further, by virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected. Sales Tax Exemption Certificates. The bidder shall not include sales tax in the bid. The Pottawattamie County Auditor will distribute tax exemption certificates and authorization letters to the Contractor and all subcontractors who are identified. The Contractor and subcontractor may make copies of the tax exemption certificates and provide a copy to each supplier providing construction materials. These tax exemption certificates and authorization letters are applicable only for this specific project under the Contract. Payment. Payment for work done will be in accordance with estimates approved monthly by the Engineer and in Drainage Warrants issued by the Drainage District, which, if registered and stamped "not paid for want of funds", shall bear interest at a rate fixed by the Board not to exceed the maximum set by law in accordance with Chapter 468 of the Code of Iowa, as amended. The Board reserves the right to issue Drainage District Improvement Certificates pursuant to Chapter 468 of the Code of Iowa, as amended, which certificates may be given in exchange for outstanding warrants issued to the Contractor or to the holder thereof. Said warrants to be surrendered, if called by the Board, in exchange for Drainage District Improvement Certificates which shall be taken by the Contractor or holder at par and shall bear interest at a rate fixed by the Board not to exceed the maximum set by law in accordance with Chapter 468 of the Code of Iowa, as amended. Progress payments will be made in an amount equal to ninety percent (90%) of the work completed. Final payment will be made not less than thirty (30) days after completion of the work and acceptance by the Board, subject to the conditions and in accordance with the provisions of Chapter 468 of the Code of Iowa, as amended. Project Description. Work shall generally consist of clearing and grubbing, loading and hauling approximately 243,100 CY of embankment fill material, building and seeding a levee over approximately 26,000 linear feet, and all associated work and incidentals required to complete the project. Work is divided into three sections. Work will be awarded based on the low bid of Sections 1 & 2. Section 3 may be added as budget allows. This Notice is given by authority of the Board of Supervisors, Pottawattamie County, Iowa Melvyn Houser, County Auditor MVTN 12-6 & 12-13-23
