Harrison County Supervisors Meeting February 16, 2023 Chairman John Straight called the meeting to order with members Tony Smith and Brian Rife in attendance. The tentative agenda was approved on a motion by Smith, second by Rife. Motion carried. Previous minutes were approved on a motion by Rife, second by Smith. Motion carried. Attendance: Auditor Susan Bonham, Paul J. Rhoten, Lawrence Faylor, Kenneth Kline, Tim Faylor, Catie Faylor, Milo Ruffcorn, Linda Faylor, Jim Maule, Steve Struble, Colton Cunningham, Jon Rosengren. Courthouse Windows Peter Franks, Franks Design Group, participated by telephone. Mr. Franks reviewed the bids received from Tuesday’s bid opening. Chicago Lumber submitted the low bid of $714,740. Smith made the motion to accept Chicago Lumber’s bid of $714,740, second by Straight. Motion carried. Rife voted nay as he stated he didn’t know enough about the project. EMA/E911 FY24 Budget Philip Davis reviewed the FY24 budgets for EMA and E911. Fiscal Sponsor Agreement The Board agreed to be the fiscal sponsor on the Harrison County Community Foundation grant applications from the Sheriff’s office and E911 on a motion by Smith, second by Rife. Motion carried. Courthouse Remodel The Board approved the $9,425 bid from Wheeldon Construction for removal of carpeting in the Treasurer’s office and homemaker’s offices, remove a wall in the homemaker’s office, and install new flooring in the Treasurer’s office, homemaker’s offices, and Auditor’s vault on a motion by Rife, second by Smith. Motion carried. Zoning Public Hearings Chairman Straight opened the public hearings for the two zoning requests. Zoning Administrator Matt Pitt reviewed the following requests: 1. A rezoning of two acres from A-1 Agricultural to R-1 Rural Residential on property described as part of the NE SE of Section 17-78-41. Request was submitted by Jerri Handbury. 2. A rezoning of two acres from A-1 Agricultural to R-1 Rural Residential on property described as part of the SW NE of Section 19-79-44. Request was submitted by William Kirlin. No comments were received or heard. Motion to close the public hearings was made by Smith, second by Rife. Motion carried. Motion to approve both zoning requests was made by Rife, second by Smith. Motion carried. Proposed New Faylor-Spencer Drainage District The hearing for the proposed new Faylor-Spencer Drainage District was opened at 10:00 A.M. by Chairman, John Straight. Also present were board members Tony Smith and Brian Rife, Auditor, Susan Bonham, Drainage Clerk, Elizabeth Lenz, Bolton and Menk representatives, Jon Rosengren and Colton Cunningham, as well as other interested parties. Jon Rosengren informed the Board that the proposed district would contain approximately 830 acres. To clean the current ditch, replace tubes, and purchase a new pump would cost approximately $160,000 but that cost could be lowered by doing the clean out later, and by keeping the current pump which is currently ran by a tractor. This would save electricity costs from hooking up a new pump. These decision can be made after establishment. Mr. Rosengren also stated that a paper had been signed by three of the landowners stating that they agree to not take any compensation for the right of way required. Objections were read from Lawrence Faylor, Kenneth and Mara Kline, and Stephen and Linda Van Riper. Due to the filing of amendment 2, Mr. Faylor and the Van Ripers are not included in the district. Kenneth and Mara Kline stated that they would like until this fall to build a dike on their ground which would allow them to not be included in the proposed district since their water would not then flow to the district’s ditch. Mr. Rosengren agreed that if a dike was built, they would not receive any benefit but stated that they would not be removed from the district but would be given a 0% classification to the land resulting in the minimum payment. By not removing them from the district, it would protect the district in case in the future someone would remove the dike which would result in benefit again and an increase in the classification to show the benefit. The board agreed to review the assessment of Kline’s land once their private dike was built. They would just need to let the board know when that happens but until that time they are included in the district and will be assessed as determined by the engineer and commissioners whom will classify every parcel in the district. Other comments were heard. On a motion by Smith, second by Rife, the hearing was closed at 11:11 A.M. On a motion by Rife, second by Smith it was unanimously voted to establish the Faylor-Spencer Drainage District as presented by the engineering reports and amendments. Engineer County Engineer Steven Struble met with the Board. Project updates include: Douglas 13 Bridge Replacement Project on Tama Trail – Engineer provided a packet of information to the NRCS Soil and Water Conservation District for consideration at their February meeting. Taylor 12 Bridge on F50 over Allen Creek – County has received certifications for the pavement marking paint beads and mulch. Still lacking other supplies. The truck plows went out at 7 a.m. this morning. The blades have been out working on soft spots on the rock roads where the trucks have been hauling rock. The trucks went out Wednesday morning to put salt/sand down on the pavements where needed. Engineer Struble passed out the revised secondary road personnel policy book for review next week. Engineer Struble asked the Board to go into closed session under 21.5(1)j – to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion to go into closed session was made by Smith, second by Rife. Roll call vote: Smith – aye, Rife – aye, Straight – aye. Motion carried. Time: 11:51 a.m. At 12:13 p.m. the Board came out of closed session on a motion by Rife, second by Smith. Roll call vote: Smith – aye, Rife – aye, Straight – aye. Motion carried. FY24 Budget The Board will wait to set the public hearing for the maximum levy notice. Budget was briefly discussed. With business of the day completed, the Board adjourned on a motion by Smith, second by Rife. Motion carried. ATTEST: Susan Bonham, Auditor John Straight, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 3-1-23
