CITY OF MISSOURI VALLEY CITY COUNCIL MEETING RAND COMMUNITY CENTER TUESDAY, MAY 17, 2022 Mayor Kelly presided over the meeting and called it to order at 6:00 p.m. with the following Council members present: Ford, Struble, Stueve, Taylor, and Tuttle. Also Present: Minnie Fisher, Jeannie Wortman, Barbara Conka, Nathan Summers, Adam Bellis, Leonard Johnson, Jan Johnson, Mark Stava, Hunter Cox, Robert Fairchild, Daryl Cates, Kerry Stueve, Marilyn Keizer, Lisa Hember, Sally Salter, Rich Gochenour, Dakoda Tish, Daniel J. Hoffman, Dylan Waschkowski and Dennis L. Smith. The Pledge of Allegiance was recited. Mayor Kelly asked if there were any Council comments or additions. Ford requested and was placed as 24A. Motion by Stueve, seconded by Tuttle to approve the agenda for May 17, 2022. Motion carried unanimously. Mayor Kelly swore in the new City Clerk/Administrator, Jeremy Butrick. 6:00 P.M. Public Hearing on the Proposed Plans, Specifications, and Form of Contract and Estimated Costs for the Highway 30 Water Main Replacement Project. There were no written nor oral objections to this item. Motion by Struble, seconded by Stueve to close the public hearing. Motion carried unanimously. 6:05 P.M. Public Hearing on the Proposed Plans, Specifications, and Form of Contract and Estimated Costs for the 2022 Roof Replacements Project. There were no written nor oral objections to this item. Motion by Taylor, seconded by Struble to close the public hearing. Motion carried unanimously. Bids for the Highway 30 Water Main Replacement Project were open and read by Jeff Frey of Olmstead & Perry. First bid from Bluffs Paving & Utility, Inc. was in the amount of $640, 201.80. Second bid by Midwest Mechanical Industrial Services, LLC was in the amount of $894,794.00. Each company provided a copy of their bid bond. Bids for the for the 2022 Roof Replacement Project were open and read by Jeff Frey of Olmstead & Perry. First bid from MMI Roofing was in the amount of $296,000.00, with an alternate of $50,000 for all metal roofing. Second bid by McKinnis Roofing was in the amount of $289,300.00 with an alternate of $110,600 for all metal roofing. Each company provided a copy of their bid bond. Jeff and Griffin went to the back of the room to review and discuss the bid. Consent agenda: a) Minutes from May 3, 2022 City Council Meeting, b) Claims list, c) City Administrators Financial Report, d) Utility Reconciliation Report, e) Park Board Minutes, f) Approve appointment of Dennis Smith to Planning & Zoning term ending in June 2027. Stueve, Struble and Ford inquired about items on the Claims list. Butrick was instructed to research some items and get back to the council. Ford noted a couple of incorrect items on the May 3, 2022 minutes that will be corrected and submitted for approval by Butrick. Motion by Struble, seconded by Tuttle to approve the consent agenda. Items a), b), c), d) and e) carried 4-1 Ayes: Stueve, Struble, Taylor, Tuttle Nays: Ford. Item f) carried 3-1-1 Ayes: Struble, Taylor, Tuttle Nays: Ford Abstain: Stueve. Jeannie Wortman, Missouri Valley Chamber, welcomed Jeremy Butrick to the office and thanked Rich Gochenour for assistance with new trash receptacles and planters. She provided updates on the House district 15 candidate forum, Rustic Stitch Boutique, Martinez Bakery and Summit Park time capsule marker. Robert Fairchild inquired about the Highway 30 bypass project, suggested a light at Highway 30 and Willow Rd. and inquired about something he read about kitty litter in the recycle bins. Lisa Hember inquired about an adjustment to ordinance 41.12.9, fireworks ordinance. Asked to change legal times fireworks can be shot off. Asked to consider military vets and household pets that are affected by fireworks. After additional discussion, the Mayor and Council asked to place this on the next agenda for more discussion. Minnie Fisher inquired about parking enforcement and lack of parking. Her concern was with other business employees tying up parking spots in front of her business and others when they should be parking in back saving room for customers to park. Mayor suggested contacting Law Enforcement if friendly discussion with adjacent business owners does not produce results. Robert Fairchild provided additional comments about the fireworks ordinance. Daniel J. Hoffman introduced himself to the council and members of the community. He provided some background on his situation as a homeless resident. He asked that the council consider reviewing chapter 122 of the city code which prevents panhandling within city limits. He would like the council to consider making alterations that would make it more fair for people in his situation to be able to pick themselves up and become a tax paying citizen of the community. Dakoda Tish provided an update from PeopleServices. They hired a third employee to assist with Missouri Valley, started repairs on 3 Mag. meters, two main break repairs, technology updates and wastewater lagoon discharge. Mary Jo Buckley provided park board updates. Rubber mulch costs have increased and still short of funds. Might need fundraiser to complete. There was a brief discussion about the pet chipping event. After discussion, Butrick was asked to look through the budget and see if he could find money to assist with installation of the new swing. A motion was made by Struble second by Stueve to approve the purchase of the new swing from GameTime for Summit Park and move ahead with the installation. Motions carried unanimously. Mary Jo continued with discussion about the parking area at the dog park. Not well received by people that have checked out the current layout. After much deliberation and brain storming, the council suggested keeping it simple with just two pull-in parking spots. Mary Jo inquired about filling the pool. Dakoda indicated he asked Parks to wait 24-hour to make sure the system recovered from a main break. Butrick provided an update on the broken filter that needed replaced. Pool passes were discussed as well. Jeff Frey provided an update from Olmstead & Perry. First was an update on the USDA water system, test well is part of that: $7006.00 paid for work completed on well, $774 for water and other testing. A motion to approve Pay Application No. 1 to Layne Christenson Company was made by Tuttle? seconded by Struble. Motion carried unanimously. An update was given on the street projects. Jim Olmstead received a new estimate with Fall design, Winter bid, Spring construction. Ford mentioned Superior St. is horrible and won’t wait and suggested possibly milling it. Discussion ensued about options with a general consensus to have Olmstead & Perry get bids for milling. A motion was made by Ford to continue with the 2022 street replacement projects, seconded by Struble. Motion carried unanimously. A guest in the crowd inquired about getting an alley milled as well, they suggested waiting to get streets done first. Jeff Frey continued with discussion the roof replacement bids. Indicated that insurance money will be used for base bids and recommended the best option would be McKinnis for $289,000. Stueve made a motion to accept the bid, seconded by Struble. Motion carried unanimously. Jeff jumped to Highway 30 water main replacement item. Bids are over USDA amount. Suggested tabling the bids until Jake could check with USDA will cover additional costs. Motion to approve tabling of item 16 was made by Stueve, seconded by Taylor. Motion carried unanimously. Jake from Olmstead & Perry joined via phone. He stated that item 18, resolution awarding the contract, needed tabled. Stueve withdrew the previous motion. Motion to reinstate 16, resolution approving and confirming plans carried unanimously. A motion was then made by Struble to approve the resolution approving and confirming plans for the Highway 30 water main project, seconded by Stueve. Motion carried unanimously. Discussion continued on consideration of bids for Highway 30 water main replacement. Jake indicated that the bid was about $175,000 over budget. Need to check with USDA to see what contingency is built into project, do some research and provide a path moving forward in June. A motion was made to table awarding of a contract for the Highway 30 water main replacement bid until the next meeting by Stueve, seconded by Taylor. Motion carried unanimously. Nate Summers from D A Davidson provided an update on the Resolution Awarding Water Revenue Loan Agreement Anticipation Project Note, Series 2022. He indicated that Community Bank of Iowa provided the best options for Missouri Valley and this resolution included giving it to them. A motion was made by Stueve, seconded by Struble. Motion carried unanimously. A motion was made to approve new job descriptions for the Building Official and Police Officer by Struble, seconded by Taylor, Ayes: Ford, Struble, Taylor, Tuttle Abstain: Stueve. Motion carried four to one. Motion was made to authorize Jeremy Butrick to be a signer on the American National and MidStates bank accounts by Struble, seconded by Stueve, Ayes: Stueve, Struble, Taylor, Tuttle Nayes: Ford. Motion carried four to one. There was discussion about whether or not Red Cross Lifeguard training would accept American Heart CRP certification. Ford suggested proceeding as-is this year and looking into American Heart option for next year to not hold up lifeguard training. A motion to proceed with Red Cross CPR training and have the city pay for it, contingent upon the individual completing the full year at the pool was was made by Ford, seconded by Taylor. Motion carried unanimously. A motion was made by Stueve to adopt the first reading of an ordinance amending the code of ordinances by amending the provisions pertaining to parking regulations, angle parking, addition of Portions of South Fouth St, seconded by Tuttle, Ayes: Ford, Stueve, Taylor, Tuttle Nayes: Struble. Motion carried four to one. Councilperson Ford mentioned he wanted to circle back around the residency requirement. He reviewed old emails and felt that a “fast one” was being pulled to remove it. Feels it should be a requirement and that they need to require it. City Administrator comments. Butrick indicated that the cemetery sexton would like more help mowing. There was discussion on it. Butrick should touch base and see what he needs for sure. Have Mark bring to the council if he needs more assistance. Butrick then indicated that a local landowner would like to provide the city with an opportunity to acquire more ground. They suggested contacting legal about options and have Rich inspect the property to see if it would be worth it. Mayor comments: Main street looks beautiful. Businesses are popping up. Go out and enjoy it. Motion by Struble, seconded by Stueve to enter into closed session at 7:40 p.m. per IA Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Motion carried unanimously. Motion by Taylor, seconded by Stueve to enter into open session at 7:57 p.m. with no action taken. 7:58 p.m. Stueve made a motion to approve the hiring of Sheila Muell as Deputy Clerk for the City of Missouri Valley, seconded by Taylor. Ayes: Stueve, Struble, Taylor, Tuttle Nayes: Ford. Motion carried four to one. Motion by Struble, seconded by Stueve to adjourn at 7:59 p.m. Motion carried unanimously. Agrivision Equipment Grp, Hitch Kit/Mower Blades 109.65 Ahlers & Cooney P.C., Legal Fees 78.00 American National Bank, Safety Deposit Box 15.00 Axon Enterprises Inc, Taser 1,960.00 Baker & Taylor, Books 910.28 Blair Ace Hardware, Pool Parts 40.71 Boruff Plumbing, Juliet Ave 2,080.00 Bound Tree Medical, Supplies 32.79 Business Cleaning Solutions, Janitorial Service 253.50 C & H Hauling, Garbage Pickup 220.00 Capital Business Systems Inc, Copy Machines 40.19 Casey's Business Mastercard, Gas 350.93 Centurylink, Telephone 118.59 CHI Health, Physical 157.00 Cintas Loc 749, Uniforms/Supplies 225.34 CJ Futures, Inc, Spring Spray 6,452.00 CSI, LLC, Email/Password 85.00 Eco Water Systems, Water, Cooler Rental 119.50 Eric's Tool Service, Floor Jack 300.00 Vonda Ford, Cemetery Trips – Mileage 68.16 GIS Workshop LLC, Frontdesk 250.00 Galls,LLC, Gloves 71.75 Cameron Goodell, Gas 56.20 GPM, Rental Meter 2,624.00 Heartland Coop, Lp-Leak Check 20.00 Jefferson D. Davis, Donation Bones 25.00 Holiday Inn Conf Center, Lodging 224.00 HSA, EE/City Contribution 830.38 Hydro Optimization And, Repair To Pump 420.00 IA Assoc Of Building Officials, Memberhsip 75.00 IMFOA, Membership 50.00 Internal Revenue Service, Fed/Fica Tax 11,517.81 IPERS, IPERS 10,343.77 Jones Automotive, Inc, Truck Rpr 624.03 Chris Krushaar, Diesel 89.03 Long Lines Broadband, Internet 89.23 Mastercard, Adobe SW,CDL Verify,Zoom 1,082.09 Matheson Tri-Gas Inc, Patient Supplies 412.75 Menards Inc, Seeds,Spray Btl,Sevin,Hose 365.39 Michael Todd & Co Inc, Cement Saw Blade 151.08 Midamerican Energy, Gas & Electric 9,320.23 MV Times News, Deputy Clk Ad, Publications 551.95 Olmsted & Perry Consulting, USDA Well Improvements 25,169.37 J & R Door Co, Waterplant – Rprs 794.57 Salvo Deren Schenck Swain, Legal Fees 2,705.73 Shield Technology Corp, Shield Ware Software 787.50 Stanard & Associates, Inc, Law Enforce Tests 89.00 Tr, State Of IA, State Tax 3,260.00 US Post Office, Water Billing 460.00 Vessco Inc, Pump 9,819.55 Windstream Corp, Line Charge 56.94 Woodhouse Ford, Fire Truck Rpr 2,001.23 Ziegler Inc, Socket 170.40 Payroll, Wages 34,193.36 Total 132,317.98 Fund Summary Expenses General 55,514.93 Steam Train Project 232.05 Fire Department 2,486.10 EMS Department 1,089.76 Road Use 13,328.49 Employee Benefits 157.00 2021 Projects 21,586.25 Water 25,330.98 Sewer 12,592.42 Total 132,317.98 /s/Shawn Kelly, Mayor Attest: /s/Jeremy Butrick, City Administrator MVTN 6-1-22
