CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, February 5, 2024 7 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:00 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Jim Rains, Mary Seago, and Karen Breyfogle. Council members absent: Terry Coyle. Staff present: Alyx Hirst, Steve Hinkel and Christine Hussing. Public present: Ethan Joy, Susan Cooper, and Mark Evers. c. Approval of Agenda Motion to approve agenda by K. Breyfogle, with a second by J. Rains. Motion carried 4-0. d. Approval of Minutes Motion to approve the January 8th meeting minutes by J. Glennie and seconded by K. Breyfogle. Motion carried 4-0. e. Approval of Claims as Presented M. Seago made a motion to approve claims as presented. Motion was seconded by J. Glennie. Motion carried 4-0. 2. Public Comments Mark Evers and Susan Cooper were present to ask the city to address their road, 200 Country Drive. It needs more rock added after a water main break this winter. They also asked if the city could install a light pole on that road. 3. Community Center/Facility Report none 4. Library Report Christine stated that two local residents, Donella Pauli and Peggy Smith, are fundraising for the library. This is to replace funds that the city will not get in the next fiscal year. Christine also reported that the West Harrison speech group will be delivering their speeches at the library again this year. This will take place on the evening of Wednesday, February 21st. 5. Fire Department Report None 6. Old Business None 7. New Business a. Public Hearing on the matter of the adoption of plans, specifications, form of contract, and estimate of cost of construction for the 2024 water meter improvements K. Breyfogle motioned to open the public hearing at 7:28 p.m. with a second by J. Rains. Motion carried 4-0. No public comments were heard. No written comments were received. A motion to close the public hearing was made at 7:30 p.m. by K. Breyfogle and seconded by J. Rains. Motion carried 4-0. b. Resolution #2024-10: Resolution adopting plans, specifications, form of contract, and estimate of costs for the 2024 water meter improvements Motion to approve Resolution #2024-10 by J. Rains and seconded by K. Breyfogle. Roll call. All ayes. Motion carried 4-0. This Resolution approves plans, specs, form of contract, and estimates of cost for the water meter project. c. Consideration of construction bids for the 2024 water meter improvements Construction bids were received until 2:30 p.m. on January 31st, 2024. Two (2) bids were received and opened. RP Constructors, LLC in the amount of $689,819.98, and Armodus, LLC in the amount of $354,980.00. d. Resolution #2024-11: Resolution designating low bidder for the 2024 water meter improvements Motion to approve Resolution #2024-11 by K. Breyfogle and seconded by J. Rains. Roll call. All ayes. Motion carried 4-0. This Resolution states that Armodus, LLC was the lowest bidder for the 2024 water meter improvements. e. Resolution #2024-12: Resolution making award of construction contract for the 2024 water meter improvements Motion to approve Resolution #2024-12 by J. Rains with a second from K. Breyfogle. Roll call. Jim-aye, Mary-aye, Karen-aye, and John abstains due to personal relationship with low bidder. Motion carries. This Resolution awards Armodus, LLC the 2024 water meter improvements project in the amount of $359,980.00 subject to USDA and concurrence. f. Council review and consideration of Pay Application No. 6, Project 180263.01, in the amount of $351,413.26. Pay Application subject to USDA review and concurrence. K. Breyfogle motioned to approve Pay Application No. 6 in the amount of $351,413.26 to RP Constructors, subject to review and concurrence from USDA. The motion was seconded by M. Seago. Roll call. All ayes. Motion passed unanimously. g. Set public hearing date for property tax levy Motion by K. Breyfogle to set public hearing date for April 1st at 6 p.m. for the property tax levy rate. The motion was seconded by J. Glennie. Motion carried 4-0. h. Hollman Media proposal for updated website Clerk Hirst was notified by the city’s website designer, Hollman Media, that our website is out of date and would require additional costs to maintain the way it is currently. The City was given the option to have the website updated for a discounted price or continue with the extra fees each month to keep it running the way it is. With the updated version, Clerk Hirst can make changes to the website herself instead of paying to have changes made. After discussion, M. Seago motioned to have the website updated in the amount of $2,070. The motion was seconded by K. Breyfogle. Motion carried 4-0. i. Replacement of city owned electric pole at 88 Mulberry Clerk Hirst and Supervisor Hinkel discussed their findings regarding a small, damaged pole that has power to the lift station attached to it. Discussion was made on how to move forward with the replacement per MidAmerican Energy guidelines. j. Water main extension West of Mondamin city limits on Hwy 127 Mary Seago stated that she had been in contact with the owner of an Ag spraying business West of town by the interstate. Discussions were had about the possibility of piping a new water line to the business. The city’s engineer stated that it would cost roughly $150,000 to have the additional water line installed and that he did not recommend it due to the amount of water that would be used. k. Development of city owned property at 417 Cedar Discussions about what to do with the land around the water plant once the project is completed and the possibility of putting it in CRP. l. King Foundation Grant ideas for next fall Discussion was held. The council still agrees that new bathroom facilities at the park are needed. Mary will continue to work on options that would be more affordable. m. Mondamin Community Partners use of city laptop that is not in use Councilwoman, Mary Seago asked if she could use the city’s laptop that isn’t being used for Mondamin Community Partners. Clerk Hirst stated that it has remained on the shelf since covid and all other employees and mayor have theirs so it’s just collecting dust and becoming outdated. Motion for Mary to use laptop by K. Breyfogle and seconded by J. Rains. Motion carried 4-0. 8. Mayor’s Report None 9. Clerk’s Report Clerk Hirst discussed the new consolidated tax levy beginning next fiscal year. She also discussed the upcoming contract with PeopleService and the need to raise water rates. 10. Public Works Report Steve discussed new water breaks/leaks. 11. Commissioner Reports Karen stated that she attended the crime stoppers meeting on February 1st. 12. Other Business A budget workshop meeting will be held February 15th at 5:30 p.m. 13. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by M. Seago. Motion carried 4-0. The meeting was adjourned at 9:14 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk City of Mondamin Operating Account City of Mondamin Claims Paid Jan. 9, 2024 through Feb. 5, 2024 Name, Memo, Amount IPERS, December 2023 IPERS, 1,585.72 United States Treasury, December 2023 Payroll Taxes, 3,155.04 Midstates Bank (v), yearly safety deposit rental, 25.00 Intuit, payroll subscription fees, 64.20 Hinkel, Steven R, payroll, 3,149.12 Hirst, Alyxandria M, payroll, 1,283.45 Hussing, Christine C, payroll, 851.64 Anderson, Roberta M, payroll, 322.72 Windstream, charges for services, 322.39 Skid Pro Attachments, grapple bucket-King Grant 2023, 3,886.44 Lang Diesel, Inc., tractor-King Grant 2023, 43,500.00 Midstates Bank (v), Internet Banking Service Charge, 25.00 Iowa Dept of Rev (state wh), Q4 Withholding, 559.65 Iowa Workforce Development, Unemploymeny Q4, 9.43 Boruff Plumbing, 101 South St. water line repair and replaced meter pit, 930.70 R & S Waste Disposal, charges for services, 241.80 R & S Waste Disposal, charges for services, 3,701.56 WEX BANK, fuel for fire and roads, 1,191.24 FNBO (Steve), city truck tires, ink for office, swivel casters for firdepartment, postage and adobe, 1,576.81 Hawkins, Inc., water chemicals, 296.24 Harrison County Landfill Commission, landfill assessment, 742.00 Christine Hussing, reimbursement: mileage, 30.16 Missouri Valley Times News, publications, 99.20 Iowa One Call, 811 dig email charges, 18.90 Johnson Controls Fire Protection LP, ansul system maintenance at community center, 345.00 AgriVision Equipment Group, oil filter, fuel filter, filter element, JD tractor/pushing snow, 99.17 Bomgaars, wrenchset and adapter, 291.50 Missouri Valley Times News, publications, 175.09 PeopleService Inc., charges for services, 1,965.00 Analytical & Consulting Services, Inc., wastewater testing, 1,079.00 Mid American Energy, charges for services, 1,514.21 JEO Consulting Group Inc., water plant services, 1,798.00 Southwest Iowa Planning Council, CDBG services, 810.00 Siouxland District Health Department, water testing, 14.00 Crary Huff Law Firm, charges for legal services, 689.00 VC3, Inc, charges for IT services, 251.34 Harrison County REC, charges for services, 728.58 Hollman Media, charges for IT services, 50.00 AgriVision Equipment Group, JD tractor tire on street sweeper, 93.34 Harrison County Sheriff, law enforcement contract Q4 FY24, 2,010.00 Total, 79,481.64 INCOME FOR JANUARY 2024 Utility Service Charges, $21,226.16 King's Court Housing Rent, $3,000.00 Park Shelter Donations, $60.00 Dog License, $20.00 Equity Redemption Heartland Coop, $77.42 Community Center Rentals, $675.00 Community Center Chair Sales, $410.00 Property Tax, $513.50 Road Use Tax, $3,968.54 Local Option Sales Tax, $2,589.72 Interest Earned, $33.67 Total Income from January: $32,574.01 Attest: Alyx Hirst, City Clerk, February 5, 2024 City Council Meeting, MVTN 2-28-24
