CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Wednesday, September 7, 2022 7 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:00 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Karen Breyfogle, and Mary Seago. Absent: Jim Rains and Terry Coyle. Staff present: Alyx Hirst and Steve Hinkel. Public present: Christine Hussing, John Harrison, and Brian Rife. c. Approval of Agenda Clerk Hirst asked to amend the agenda to add [ item i ] “VC3 Quote” under New Business. Motion made to approve amended agenda by K. Breyfogle, with a second by J. Glennie. Motion carried 3-0. d. Approval of Minutes J. Glennie made a motion to approve August 1st regular meeting minutes. Seconded by K. Breyfogle. Motion carried 3-0. J. Glennie made a motion to approve August 30th special meeting minutes and it was seconded by K. Breyfogle. Motion carried 3-0. e. Midwest Coatings Invoice (Street Maintenance & Repairs) J. Glennie made a motion to approve Midwest Coatings invoice in the amount of $134,635.05. The motion was seconded by K. Breyfogle. Motion carried 3-0. f. Approval of Claims K. Breyfogle made a motion to approve all other claims as presented. Motion was seconded by M. Seago. Motion carried 3-0. 2. Public Comments Brian Rife was present on behalf of his aunt, Sheryl Rife, to discuss her dilapidated mobile home at 100 South Harding. Brian read a statement from his aunt stating that she feels targeted with all the notices that have been sent regarding her property. Brian referenced Sheryl receiving a weed notice when Brian himself did not receive one during the same timeframe and his grass hadn’t been mowed either because both he and his father were in the field. Sheryl also stated that she received a second notice on the dilapidated property but never did receive a first notice. Sheryl stated that she feels like she is being harassed and would like it to be on public record that no persons representing the City of Mondamin be allowed on her property without her consent and any persons found on her property will be charged with trespassing. Council member John Glennie then asked what course of action should follow. Clerk Hirst stated that we need to follow up with the attorney. City Property Maintenance Inspector, John Harrison from Bluffs Inspection Services replied that the city ordinance states grass can not be more than 12 inches tall and that the grass was well over a foot tall when the notice was posted, and it was mowed between the time given so there was no issue. John stated that as for the first dilapidated notice that wasn’t received, he does not have control over the mail system and whether Sheryl received it. John then asked Brian as a member of the fire department, if he had concern of the dilapidated structure being a fire hazard for which Brian responded, “not really because there is no power going to the structure”. Clerk Hirst then asked how many years the home has been unoccupied which then Brian responded, “20 years”. Council member Mary Seago stated that from an outside perspective from the first meetings we (council and housing assessment members) had with the Iowa State Extension regarding dilapidated properties, it was important that we create these new ordinances so we can remove these abandoned homes, build new homes, increase our tax base, and increase our school enrollment. 3. Community Center/Facility Report The community center manager sent in her report to the council. 4. Library Report Christine Hussing, librarian, reported on the new reading program with West Harrison’s Little Hawks regarding the after-school story and project. Christine also stated that the new game table was not working due to a power surge. Council asked Steve to call MidAmerican to see what can be done so this does not happen again. 5. Fire Department Report None 6. Old Business None 7. New Business a. Public Hearing on the Proposed Mondamin Code of Ordinances 2022 K. Breyfogle motioned to open the public hearing at 7:42 pm with a second by M.Seago. Motion carried 3-0. No written comments were received. No public comments were heard. K. Breyfogle made a motion to close public hearing at 7:45 pm with a second by M. Seago. Motion carried 3-0. b. Ordinance 2022-01: First reading of the Mondamin Code of Ordinances 2022 Motion made by M. Seago to approve the first reading of the Mondamin Code of Ordinances 2022. Motion seconded by K. Breyfogle. Roll call. All ayes. Motion passed unanimously. c. L.O. Sandbar: Liquor License Renewal 10/2/2022 – 10/1/2023 K. Breyfogle made a motion to approve the liquor license for L.O. Sandbar and it was seconded by M. Seago. Motion carried 3-0. d. Final Plat Map Consideration of Brown’s Second Addition on North Main Street Clerk Hirst reported that she emailed the map to city attorney, Todd Argotsinger, and he saw no issues with the map. J. Glennie motioned to approve the plat map and it was seconded by M. Seago. Motion carried 3-0. e. West Central Community Action: Water Assistance Program LIHWAP Clerk Hirst stated that the new renewal period was coming up and wondered if it was in the city’s best interest to renew our contract for assistance with West Central. Clerk Hirst stated that there were 4 changes to the program, some of which were better than the contract from last year. Clerk Hirst stated that her biggest issue with this program is because once approved from LIHWAP, the city can’t shut customers off even if they are behind on their garbage and landfill fees. Other issues that have come up include residents expecting LIHWAP to pay and even if they are approved, it takes about 45 days to receive payment which then interferes with the following billing cycle. This causes accounting issues with the Clerk having to manually enter each line item for payment which take a lot of extra time and incorrectly calculates finance charges of customers participating in the program. After careful consideration M. Seago motioned to opt out of the water assistance program. The motion was seconded by J. Glennie. Motion carried 2-1 with a nay from K. Breyfogle. f. Building Permit: 307 Chestnut St. K. Breyfogle made a motion to approve the building permit for a fence at 307 Chestnut St. M. Seago seconded the motion. Motion carried 3-0. g. Skid Loader: Consideration for New Tires K. Breyfogle motioned for Steve Hinkel to purchase four new tires for the skid loader. The motion was seconded by J. Glennie. Motion carried 3-0. h. ICAP Grant Ideas After consideration, Council asked if Clerk Hirst would reach out to ICAP and see if electrical repairs for the library would an appropriate grant request and report back next month. i. VC3 Quote Clerk Hirst handed council a bid for a new computer for her office. Alyx stated that when we had the cybersecurity installed, the computer technicians stated that the current computer is bogged down because it is a computer meant for home use and not specific to the work done at city hall. VC3 quoted $1612.40 for a new desktop and a wireless network adapter. K. Breyfogle motioned to approve the quote from VC3 and it was seconded by J. Glennie. Motion carried 3-0. 8. Mayor’s Report Mayor Howrey reported receiving a call on garbage. 9. Clerk’s Report Clerk Hirst reported receiving many inquiries for cat traps for T&R Day on the 13th. She also wanted to remind council of the city clean up day on the 18th. 10. Public Works Report S. Hinkel discussed the new street repairs, the storm sewer clean outs, and the water main break at the school. 11. Commissioner Reports King’s Court Commissioner: K. Breyfogle asked S. Hinkel to get the new stoves installed at King’s Court as soon as he could. 12. Other Business Splash pad will be turned off within the week. 13. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by M. Seago. Motion carried 3-0. The meeting was adjourned at 9:11 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst, City Clerk, City of Mondamin Operating Account City of Mondamin Claims Paid August 2, 2022 through September 7, 2022 Name, Memo, Amount Hinkel, Steven R, payroll 4,275.97 Hirst, Alyxandria M, payroll 1,550.67 Hussing, Christine C, payroll 1,184.23 Lawrenson, Jaysa E, payroll 66.29 Collison, Timothy J, payroll 59.39 Anderson, Roberta M, payroll 236.66 SupplyHouse.com, tankless water heaters for comm. ctr bathrooms 495.98 US Postal Service (v), stamps 321.60 Intuit, payroll subscription fees 933.03 Windstream, charges for services 453.97 Midstates Bank (v), Internet Banking Service Charge 25.00 Anderson, Roberta M, comm ctr reimbursements 75.34 Southwest Iowa Planning Council, recodification fee FY22 500.00 RQP Jetting LLC, storm sewer jetting and vac 3,947.50 Midwest Coatings Company, Inc., street repairs 134,635.05 Municipal Supply, Inc., parts for water main leak 985.80 Municipal Supply, Inc., parts for water main leak 143.61 Menards - Council Bluffs, animal traps 187.92 PeopleService Inc., charges for services 1,958.04 Analytical & Consulting Services, Inc., water testing 522.00 Boruff Plumbing, charges for services 2,187.50 Hollman Media, web hosting 45.00 STS Truck Services, fire truck repair 543.78 VC3, Inc, IT services 244.00 Harrison County Landfill Commission, Sept 2022 landfill assessment 742.00 Salvo, Deren, Swain & Argotsinger, PC, legal fees 192.00 Hawkins, Inc., chemicals 220.28 Hawkins, Inc., chemicals 532.27 Hillyard, supplies for community center 219.84 Albers Excavating & Hauling, river rock 144.00 Midwest Welding, fire truck repair 496.88 Mike Stevens, rebuilt flowmax pump 555.61 Kevin Cox, removal of dead tree 300.00 Clark, Lary, landscaping at community center 800.00 WEX BANK, fuel for fire and roads 724.43 C & H Hauling, garbage hauling 1,790.00 Southwest Iowa Planning Council, charges for services 810.00 Southwest Iowa Planning Council, charges for services 566.00 Missouri Valley Times News, publications 212.85 USA Blue Book, motor for chemical mixer, brass adapters 438.00 Mid America Energy, charges for services 1,722.36 Menards - Fremont, park & shop supplies 211.66 Wohlers Fire Equipment, sprayer unit and lights for fire dept. 7,611.02 Harrison County REC, charges for services 497.77 Harrison County Sheriff, law enforcement contract Q2 FY23 2,010.00 Siouxland District Health Department, water testing 14.00 Commercial Recreaation Specialists, splash pad part 2,782.00 Harrison County Treasurer, drainage taxes for FY23 166.17 Heartland Co-op - Library, summer fill 98.50 Heartland Co-op - City, summer fill 1,656.60 Heartland Co-op - Comm. Ctr, summer fill 188.05 Heartland Co-op - fire dept, summer fill 779.05 FNBO (Christine), sunbscription fees and books 69.68 FNBO (Steve), adobe 15.89 Armodus, LLC, storm sewer repairs near coop on North Main 1,800.00 Allied Appliance, final pmt for stoves and a/c units for King's Court 4,019.00 TOTAL 187,964.24 Income for August 2022 Utility Service Charges $14,432.31 King's Court Housing Rent $3,000.00 Restitution Payment $600.00 Road Use Tax $3,458.66 Local Option Sales Tax $2,397.76 Community Center Rentals $600.00 Sale of Library Materials $29.00 Library Donation $400.00 Liquor License $100.00 ARPA Funds $27,960.79 Sale of Salvage $57.40 Park Shelter Donations $603.00 Interest Earned $9.23 Total Income from August: $53,648.15 MVTN 9-21-22
