CITY OF MONDAMIN SPECIAL CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, January 23, 2023 6:00 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 6:08 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: Mary Seago, Karen Breyfogle, John Glennie, and Jim Rains. Absent: Terry Coyle. Staff present: Alyx Hirst. c. Approval of Agenda Motion made to approve agenda by K. Breyfogle, with a second by J. Rains. Motion carried 4-0. 2. Public Comments None 3. Old Business None 4. New Business a. Public hearing on the matter of the adoption of plans, specs, form of contract and estimate of cost of construction for the water treatment plant upgrade K. Breyfogle motioned to open the public hearing at 6:09 p.m. The motion was seconded by J. Glennie. Motion carried 4-0. No public comments were made. No written comments were received. Motion by J. Rains to close the public hearing at 6:12 p.m. Motion seconded by J. Glennie. Motion carried 4-0. b. Resolution adopting plans, specs, form of contract and estimate of costs for the water treatment plant upgrade K. Breyfogle motioned to approve the Resolution adopting plans, specs, form of contract and estimate of costs for the water treatment plant upgrade. The motion was seconded by M. Seago. Roll call. All ayes. Motion carried 4-0. c. Resolution making award of construction contract K. Breyfogle motioned to approve the Resolution making award of construction contract. The motion was seconded by J. Rains. Roll call. All ayes. Motion carried 4-0. This Resolution awards the construction contract for Group A to RP Constructors from North Sioux City, SD in the amount of $3,605,069.33 (original). d. Resolution approving construction contract and bond J. Rains motioned to approve the Resolution approving construction contract and bond. The motion was seconded by J. Glennie. Roll call. All ayes. Motion carried 4-0. e. Resolution accepting 2020 Water Treatment Plant Upgrade – Group A Table until project completion. f. Council review and consideration of Change Order No. 1, Project 180263.01, in the amount of $75,872.46. Change Order subject to USDA review and concurrence. Clerk Hirst reported to council that Change Order No. 1 was to account for the increase in cost to materials from the original bid date until the date the contract was officially signed and allow for a time extension due to the delay in bid award for the water plant project. K. Breyfogle motioned to approve Change Order No. 1 in the amount of $75,872.46, subject to review and concurrence from USDA. The motion was seconded by J. Glennie. Roll call. All ayes. Motion passed unanimously. g. Council review and consideration of Pay Application No. 1, Project 180263.01, in the amount of $47,500.00. Pay Application subject to USDA review and concurrence. Clerk Hirst reported that this is the first application for payment to RP Constructors for the water plant project. The amount requested is for $47,500.00, which is the amount eligible to date. K. Breyfogle motioned to approve Pay Application No. 1 to RP Constructors subject to review and concurrence from USDA. The motion was seconded by J. Glennie. Roll call. All ayes. Motion passed unanimously. h. Resolution declaring an official intent under Treasury Regulation 1.150-2 to issue debt to reimburse the City for certain original expenditures paid in connection with specified Projects. Clerk Hirst reported to the council that the City’s general operating account paid invoices related to the water plant project and that with this approved Resolution, the City may be reimbursed for those expenses through loan debt. Clerk Hirst reported that $9,732.80 was paid to JEO Engineering for construction invoices. K. Breyfogle motioned to approve Resolution declaring an official intent under Treasury Regulation 1.150-2 to issue debt to reimburse the City for certain original expenditures paid in connection with specified Projects. The motion was seconded by J. Glennie. Roll call. All ayes. Motion passed unanimously. 5. Other Business a. Budget Work Session Clerk Hirst discussed city budget and max levy. 6. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by J. Rains. Motion carried 4-0. The meeting was adjourned at 7:46 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk, City of Mondamin MVTN 2-22-23
