CITY OF MONDAMIN SPECIAL CITY COUNCIL MEETING MINUTES Mondamin City Hall Wednesday, February 21, 2024 7:00 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:06 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: Mary Seago, Karen Breyfogle, John Glennie, and Jim Rains. Council absent: Terry Coyle. Staff present: Alyx Hirst and Steve Hinkel. Public present: Ethan Joy and Mark Warner. c. Approval of Agenda Motion made to approve agenda by K. Breyfogle, with a second by J. Rains. Motion carried 4-0. 2. Public Comments None 3. Old Business None 4. New Business a. Review of water system capital project budget: Low contingency and the city’s contribution to the project Dee Fisher from the USDA stated that the water plant project had low contingency funds and wanted to know if the city could contribute to any out-of-pocket expenses if they were to come up. The council stated that the city never planned on using any funds to pay for the project until the project was complete, and we started making payments on the loan. Clerk Hirst stated that we are a low to moderate income city and it was never the plan for us to have to pay more than what the contingency dollars allowed for the project and that the city was never under the assumption that this would even come up or become an issue. Clerk Hirst said that the city’s water fund balance was around $102,000. Ethan from JEO engineering stated that a section of the new water main could be taken out of the project if needed. The council stated to move forward with the water meter project and “if” we do run out of contingency funds, we can address it then. b. Water utility operating budget: Adequate revenue for new operating expenses and debt service costs After speaking with Dee Fisher from USDA, Clerk Hirst stated that we would need around $193,000 of water revenue annually to pay for the operating expenses and the new water plant. Ethan shared with Council and Clerk Hirst the “Impact to User Rates” chart that he had developed for us. Discussion was held regarding these rates, and it was recommended that Clerk Hirst raise water rates at this time. c. Use of excess dirt at new water treatment plant K. Breyfogle motioned that no access be allowed to the dirt pile until the water plant project has been completed. The motion was seconded by J. Rains. Motion carried 4-0. 5. Other Business a. Budget work session The city’s insurance agent, Mark Warner, was present to discuss the increase of municipality insurance rates and why ICAP is better for us than other options available. A review of the fire department, library, and community center budgets was done. Wage rates were also discussed for the upcoming budget year. 6. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by J. Rains. Motion carried 4-0. The meeting was adjourned at 10:06 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk, City of Mondamin MVTN 2-28-24
