Harrison County Supervisors Meeting December 8, 2022 Chairman Walter Utman called the meeting to order with members Tony Smith and John Straight in attendance. The tentative agenda was approved on a motion by Smith, second by Straight. Motion carried. Previous minutes were approved on a motion by Smith, second by Straight. Motion carried. Attendance: Auditor Susan Bonham, Brian Rife, Paul J. Rhoten, David Sherer, Kris Pauley, Scott Nelson, Rebecca Wilkerson West Central Community Action Wendy Mueller and Kelly Mahlberg met with the Board to update them on $1,345,726 worth of services given to Harrison County residents during FY 2022. Ms Mueller also requested an appropriation of $4,850 be included in the County’s FY24 budget. Motion to approve by Straight, second by Smith. Motion carried. HIPAA Policies/Procedures David Sherer, Public Health Administrator, reviewed the proposed HIPAA policies and procedures with the Board. If approved, Mr. Sherer would provide affected county departments with the policies/procedures and needed items to complete the county’s policy. Training would be provided. Motion to approve the Harrison County, Iowa policies and Procedures for Compliance with HIPAA on a motion by Smith, second by Straight. Motion carried. Effective date is January 1, 2023. Handwritten Warrant A handwritten to Prairie Valley Painting in the amount of $2500 was approved on a motion by Straight, second by Smith. Motion carried. County Conservation Scott Nelson and Kris Pauley met with the Board. Mr. Nelson informed the Board that he is purchasing a 2023 Chevrolet Silverado 1500 crew cab at a cost of $44,769. Secondary Roads will be buying the replaced pickup – 2014 Ford F-150 for $15,000. Mr. Nelson discussed the Willow Lake Nature Center budget and asked the Board for a loan from the General Basic fund to the Conservation Center Development fund to be able to finish the project. Current deficit is $1,075,097 which does not include $500,000 in reimbursable grants not received yet. Conservation is still waiting on other grants and funding sources that could reduce the amount needed to borrow. Motion by Smith, second by Utman to set a public hearing date of December 22, 2022 at 9:30 a.m. to hear comments regarding the proposed loan agreement in the amount not to exceed $1,075,097. Motion carried with Smith, Utman voting aye, Straight voting nay. Schneider Geospatial Ryan Smith with Schneider Geospatial, met with the Board to present them with a service agreement for GIS services effective January 1, 2022 thru June 30, 2024 at a total cost of $35,064. Motion to approve by Smith, second by Straight. Motion carried. Utility Permit Application The Board approved a utility permit application from Windstream to bore conduit under Austin Avenue for copper drop in Section 24-80-45 on a motion by Smith, second by Straight. Motion carried. Soldier Valley and Upper Soldier #1 Drainage Districts The Board met as trustees for the Soldier Valley and Upper Soldier #1 Drainage Districts. Elizabeth Lenz, Drainage Clerk, presented the completion reports for the above districts for the 2019 FEMA projects from Bolton & Menk. On a motion by Straight, second by Smith, the reports were accepted unanimously. Hearing dates for the completion hearings for the Soldier Valley and Upper Soldier #1 Drainage Districts 2019 FEMA projects were set as follows: December 30, 2022 9:30 A.M. for the Soldier Valley and December 30, 2022 9:45 A.M. for the Upper Soldier #1, on a motion by Smith, second by Straight, unanimous approval. A change order for the Upper Soldier #1 Drainage District, in the increased amount of $13,410.00 for levee stockpile and restoration was approved on a motion by Straight, second by Smith. Unanimous approval. Pay request #4, to Pruett Grading, LLC, in the mount of $12,069.00, for the Upper Soldier #1 Drainage District 2019 FEMA project was unanimously approved on a motion by Smith, second by Straight. Claims Claims, as presented, were stamped for approval. With business of the day completed, the Board adjourned on a motion by Smith, second by Straight. Motion carried. ATTEST: Susan Bonham, Auditor Walter Utman, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 12-21-22
