Harrison County Supervisors Meeting February 22, 2024 Chairman Tony Smith called the meeting to order with members Brian Rife and John Straight in attendance. The tentative agenda was approved on a motion by Straight, second by Rife. Motion carried. Previous minutes were approved on a motion by Rife, second by Straight. Motion carried. Attendance: Auditor Susan Bonham, Deputy Auditor Megan Reffett, Paul J. Rhoten, Scott Nelson, Ben McIntosh, Rebecca Wilkerson Bank Reconciliation Treasurer Shelia Phillips presented January bank reconciliations to the Board for review. Treasurer Phillips also reported yearly stats on office activities. Drainage The Board met as Trustees for various drainage districts in the county with all members present. Also present was Elizabeth Lenz, Drainage Clerk. The following items were discussed: Drainage Brush Control Mr. Reffer, B & W Brush Control, presented a listing of ditches to be sprayed that were under the control of the Board. He informed the Board that due to a couple of years where no spraying was done, they were still getting back to the original schedule. Ms. Lenz stated that she asked the Ehlert ditch to be placed on the schedule this year because she is a taxpayer in the Ehlert and there are trees behind her house in the ditch that is within the district, that needed to be removed. The Frazier ditch was requested to be reviewed by Larry Buss. Mr. Reffer had reviewed these ditches before presenting his quotes to the Board as follows: Coe Sub, $1,500.00 Euclid, $3,500.00 Fitzgibbon, $2,000.00 Grimes, $2,500.00 Harrison/Crawford, $2,000.00 Frazier, $3,500.00 Ehlert, $3,500.00 Thomas Sub, $3,000.00 Fisher, $1,500.00 Hannon , $1,500.00 Upper Soldier #1, $17,500.00 (all) Lateral A, $2,000.00 Meggers, $3,500.00 Mills, $1,500.00 Upper Soldier #2, $3,500.00 The prices are quoted as not to exceed amounts. On a motion by Straight, second by Rife, the 2024 brush control schedule outlined above, was unanimously approved. McNeill Drainage District On a motion by Rife, seconded by Straight, pay request #8 in the amount of $100,418.19 was unanimously approved to Hendrickson Transportation LLC. C & R Levee Elizabeth Lenz, Drainage Clerk, presented a letter from Jon Rosengren, Bolton & Menk. The letter recommended approval of Change Order and Pay Application No. 1 in the amount of $61,080.62. On a motion by Straight, seconded by Rife, the Change Order and Pay Application No. 1 was unanimously approved. The letter also recommended approval of $20,600.00 for pond cleanout that was paid by Don Brothers but the dirt removed from the pond was used in levee construction. After discussion, unanimous approval was given to pay Don Brothers in the amount of $20,600.00 for the dirt removed from his pond and used by the District for levee construction. Joint Emergency Response Communication Services Agreement Sheriff Brandon Doiel presented an agreement on Joint Emergency Response Communication Services that involves the Sheriff’s office and the Harrison County Emergency Management Commission. The agreement shall be perpetual unless terminated by any of the Parties. Motion to approve by Rife, second by Straight. Motion carried. Conservation Annual Report Conservation Director Scott Nelson presented his annual report of departmental and financial activities for FY23. Conservation Maintenance Building Director Nelson asked the Board to consider allowing him to retain the unused portion of the $1,075,000 loan and use it for Phase II that includes a new maintenance shop, demo the old building, grading, well, parking lot and roadway and extend the loan terms for an additional three years. Conservation will continue to look for external funding to offset some of the cost. Member Rife asked Director Nelson to sharpen his pencil on the maintenance shop. No action taken at this time. FY25 Health Insurance Deputy Auditor Megan Reffett presented proposals on the county’s health insurance, along with the recommendations from the insurance committee. Other committee members included Shelia Phillips, Felicia Geith, Scott Nelson, and Matt Pitt. Two options under consideration include Option A continues with same provider, discontinues the PPO plan, and 10% employee cost on coverage plans; Option B changes provider, discontinues the PPO plan and 10% employee cost on coverage plans. Option C would offer a narrow network and was not a recommendation by the insurance committee. After discussion, the Board voted to proceed with Option B on a motion by Rife, second by Straight. Motion carried. Flexible Spending Account (FSA) Deputy Auditor Reffett requested Board approval for the removal of the medical flexible spending account effective July 1, 2024 due to the requirement of only offering a high deductible health plan to employees. Motion to approve by Rife, second by Straight. Motion carried. Handwritten Warrant A handwritten warrant to US Bank in the amount of $3,978.73 was approved on a motion by Straight, second by Rife. Motion carried. Fiscal Sponsor The Harrison County Community Foundation requested approval by the County of the fiscal sponsorship of the two grant applications from the Sheriff and Auditor. The Sheriff’s application was in the amount of $8,177.01 for the K9 vehicle upfit. Motion to approve by Rife, second by Straight. Motion carried. The Auditor’s application was in the amount of $14,670 for the purchase of eighteen election laptops. Motion to approve by Rife, second by Straight. Motion carried. Actuarial Service Agreement Deputy Auditor Reffett presented an agreement between Hub International Great Plains and the County to perform actuarial services (GASB 75) required for our annual audit. The yearly cost shall not exceed $4,550 and this agreement shall expire on December 31, 2026. Motion to approve by Rife, second by Straight. Motion carried. HVAC Proposal Auditor Bonham presented a proposal for the installation of a new HVAC unit in the maintenance office. Control Services’ proposal was in the amount of $9,798. Motion to approve by Straight, second by Rife. Motion carried. Windstream Utility Permits Two Windstream utility permit applications were approved on a motion by Straight, second by Rife. Motion carried. Zoning Public Hearings Chairman Smith opened the public hearings as advertised. Zoning Administrator Matt Pitt reviewed the following requests: 1. A request from Little Adams Ranch for rezoning of approximately 7 acres from A-1 Agricultural to R-1 Rural Residential on property described as part of the NW SW of Section 33-78-42. 2. A minor subdivision plat located in part of the NW SW of Section 33-78-42. No comments from the public were heard or received. Motion to close the public hearings was made by Straight, second by Rife. Motion carried. Motion to approve the rezoning of 7 acres from A-1 agricultural to R-1 Rural Residential on property located in part of the NW SW of Section 33-78-42 was made by Rife, second by Straight. Motion carried. Motion to approve the minor subdivision plat of Little Adams Ranch (Sunset Prairie) was made by Straight, second by Rife. Motion carried. Zoning Administrator Pitt informed the Board that he had received an oral resignation from Kim Reisz and a written registration from Craig Kelley – both members of the Harrison County Planning and Zoning Committee. Mr. Pitt will look for new members and submit their names to the Board for consideration. FY25 Budget The Board worked on the FY25 budget. No action taken. Claims Claims, as presented, were stamped for approval. Comments Comments were given on salaries and the budget. With business of the day completed, the Board adjourned on a motion by Rife, second by Straight. Motion carried. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 3-6-24 TDR 3-7-24
