Harrison County Supervisors Meeting January 14, 2021 Chairman Smith called the meeting to order with members Utman and Straight in attendance. The agenda was approved on a motion by Straight, second by Utman. Unanimous approval. Previous minutes were approved on a motion by Straight, second by Utman. Unanimous approval. Others present: Auditor Susan Bonham, Treasurer Shelia Phillips, Tonia Copeland, and Nick Loftus. Proclamation for National Slavery and Human Trafficking Prevention Month Christine Leusink, a volunteer from the Siouxland Coalition Against Human Trafficking, read the following proclamation: Whereas, the United States was founded upon the principle that all people are created with the inalienable right to freedom, and added the 13th amendment to the Constitution making slavery illegal; Whereas slavery within the United States today is most often found in the form of forced labor and sex trafficking, which weakens our social fabric, increases violence and organized crime, and debases our humanity; Whereas this problem is found even within our community; Whereas every business, community organization, faith community, family and individual can make a difference by choosing products that are not made by forced labor; by working to protect our young people from sexual exploitation; by addressing the problems of internet sex trafficking and pornography; and by becoming more aware of the problem and possible solutions; Motion to approve by Straight, second by Utman. Unanimous approval. Chairman Smith acknowledged January as Slavery and Human Trafficking Prevention Month, and encourage our citizens to become more familiar with the problem and to work toward solutions. Drainage Maintenance Contract Elizabeth Lenz, Drainage Clerk, presented the drainage maintenance contract, for Board supervised districts, to the Board for approval. This contract is with Shearer Contractors and is in effect from February 1, 2021 until February 1, 2024. On a motion by Utman, second by Straight, the contract received unanimous approval. The contract is on file in the Auditor’s office. Handwritten Warrant A handwritten warrant to US Bank in the amount of $2,821.15 was approved on a motion by Utman, second by Straight. Unanimous approval. Engineer County Engineer Steven Struble met with the Board. Project updates include: Jefferson #1 Bridge Replacement on Parker Trail – Bailey Truss – A request for design proposals was sent out. Proposals need to be submitted by January 25th. Taylor #12 Bridge Replacement on F-50 over Allen Creek – Staff has been providing Sundquist Engineering with additional data and direction to get them started in preparing plans for this bridge replacement project. Canal Street Bridge Replacement Project St. John #10 – Engineer Struble has been visiting with IDOT officials to encourage Missouri Valley to apply for 100% funding thru the city bridge fund if it is eligible. It is currently not eligible, but Engineer Struble is making minor adjustments and it is very likely that it could become eligible. Trucks are stockpiling at the sheds. Tree sheering is taking place on Easton Trail and L-20. Courthouse Roof Auditor Bonham reported that there is a leak in the southwest chase area. McKinnis is checking it out. 911 Radio Project The Board reviewed the loan payoff schedule and decided to proceed with a 12 year loan payoff schedule. Motion to approve by Straight, second by Utman. Unanimous approval. The Board approved a resolution approving the official statement on a motion by Straight, second by Utman. Unanimous approval. County Facilities’ Security Motion by Straight to go into closed session under Iowa Code 21.5(g), second by Smith. Roll call vote: Straight – aye, Smith – aye, Utman – nay. Attendance included: Smith, Straight, Utman, Bonham, Phillips, Jennifer Mumm, Lorie Thompson, and Sheriff Brandon Doiel. Time: 10:12 A.M. Motion to come out of closed session was made by Straight, second by Smith. Roll call vote: Smith – aye, Straight – aye, Utman – aye. Time: 10:35 A.M. No action taken. With business of the day completed, the Board adjourned on a motion by Straight, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman January 21, 2021 Chairman Smith called the meeting to order with members Utman and Straight in attendance. The agenda was approved on a motion by Straight, second by Utman. Unanimous approval. Previous minutes were approved on a motion by Straight, second by Utman. Unanimous approval. Others in attendance: Auditor Susan Bonham, Treasurer Shelia Phillips, Tonia Copeland and Nick Loftus. Little Sioux Inter-County Drainage District The Board, acting as Trustees for the District, canvassed the votes for the election held on January 16, 2021. Wayne Macclure received ten votes. Harrison County Fair Board Rodney Plath, Chairman of the Harrison County Fair Board, presented the fair report and requested the annual contribution of $24,500. Motion to approve the $24,500 contribution was made by Straight, second by Utman. Unanimous approval. Landfill Landfill Manager Tyler Hinkel requested the County to act as fiscal sponsor for the Harrison County Community Foundation grant application from the Landfill. Application is for fencing around the Landfill. Motion to approve by Straight, second by Utman. Unanimous approval. Investment Policy Treasurer Shelia Phillips presented an investment policy to the Board. Motion to approve by Straight, second by Utman. Unanimous approval. County Credit Card Auditor Bonham requested approval to issue Sheriff Deputy Gabe Madsen a county-issued credit card with a single purchase limit of $500 and overall limit of $1,000. Motion to approve by Straight, second by Utman. Unanimous approval. Engineer County Engineer Steven Struble met with the Board. Project updates include: Panora Avenue PCC Paving – 155th Street to Willow Creek -- The final pay voucher was presented to the Board for approval in the amount of $30,000. Motion to approve by Straight, second by Utman. Unanimous approval. St. John #1 Bridge Replacement on 280th Street over Willow Creek – the project was let yesterday with the low bid being $646,533 from Christensen Bros, Inc. Bids will need to be verified by IDOT. Canal Street Bridge Replacement Project St. John #10 – Engineer Struble reviewed the inspection files for the Canal Street Bridge and asked HGM to prepare a new rating report to be uploaded to the NBIS (National Bridge Inspection). Jefferson #1 Bridge Replacement on Parker Trail – Bailey Truss – HGM requested a change in the request for proposals to separate the survey and preliminary design from the final design. After contemplation, Engineer Struble decided to stick with the original proposal – one for the entire design. Proposals are due Monday, January 25th. Taylor #12 Bridge Replacement on F-50 over Allen Creek – Sundquist Engineering is working on the design. A letting date is planned for July or August, 2021 in Ames. Trucks are stockpiling at the sheds this week after getting the roads cleared from last Friday’s snow storm. The trucks plowed snow and sanded for half the day on Saturday and the blades worked ten hours Saturday to get all the roads opened at least one way before quitting for the day. They have been working all week pushing back drifts and widening out the roads. Crews are hauling ice control sand to all the sheds to fill the bunkers back up. On a motion by Utman, second by Straight, two Windstream Utility Permit Applications were approved. Unanimous approval. 1. To replace 1670’ of a 25-pair copper buried cable from the east side of Quimby Avenue and continuing west to an existing pedestal on the south side of 335th Street. 2. To replace 1884’ of a 25-pair copper buried cable that was relocated for construction of the RCB culvert on Elk Creek/Panora Avenue north of 120th Street. On a motion by Straight, second by Utman, the MidAmerican Energy Utility Permit Application to borer 2” conduit under 335th Street, replace a 35’ pole with a 40’ pole, and provide underground service to a new residence at 2788 335th Street was approved. Unanimous approval. Engineer’s Employment Contract The Engineer’s employment contract was approved on a motion by Straight, second by Utman. Unanimous approval. Contract runs thru January 11, 2024. Salary adjustment will be effective on the next paycheck. Courthouse Roof Brian Nelson met with the Board. Scaffolding should be coming down tomorrow. Mr. Nelson will remind McKinnis about the concrete drains on the east side of the building. Zoning Public Hearings Chairman Smith opened the zoning public hearings as advertised. Zoning Administrator Matt Pitt reviewed the following requests: 1. A request from Ralph Spencer III to rezone five acres from A-1 Agricultural to R-1 Rural Residential on property described as part of the SE SW of Section 26-78-43. 2. A request from Ro-Ka Farms for a minor subdivision and rezoning of two acres from A-1 Agricultural to R-1 Rural Residential on property described as part of the NW NW of Section 29-79-43. No comments were heard or received. Motion to close the public hearings was made by Straight, second by Utman. Unanimous approval. Motion to approve Mr. Spencer’s request was made by Utman, second by Straight. Unanimous approval. Motion to approve Ro-Ka Farm’s request was made by Straight, second by Smith. Motion carried. Utman abstained from voting. 911 Radio Project Discussion on the cell towers took place. No action taken. Claims Claims, as presented, were stamped for approval. With business of the day completed, the Board adjourned on a motion by Straight, second by Utman. Unanimous approval. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 2-24-21
