Harrison County Supervisors Meeting September 22, 2022 Chairman Walter Utman called the meeting to order with members John Straight and Tony Smith in attendance. Motion to approve the tentative agenda was made by Smith, second by Straight. Motion carried. Previous minutes were approved on a motion by Smith, second by Straight. Motion carried. Attendance: Auditor Susan Bonham, Jack R. Jones, Paul J. Rhoten, Peter Franks, Brian Rife, Rebecca Wilkerson, Stephanie Blackford, Steven Struble, Ronald C Bousquet, Gail Hatcher, Jennifer Mumm. Courthouse Window/Door Replacement Project Chairman Utman opened the public hearing to hear comments about the window/door replacement at the Courthouse. No comments were received or heard. Motion to close the public hearing was made by Straight, second by Smith. Motion carried. Motion to proceed with the project was made by Straight, second by Smith. Motion carried. Mr. Franks said he would hold a bid pre-conference on Thursday, October 13th with bids being due on October 26th. Bids will be considered at the October 27th board meeting. Bank Reconciliation Treasurer Shelia Phillips presented the August motor vehicle bank reconciliation to the Board for review. 28E Agreement with IDOT Treasurer Phillips reviewed the changes to the 28E agreement between Harrison County and Iowa Department of Transportation. Changes include the IDOT not providing equipment to the County and requiring the county employees have certain educational requirements to process drivers license. Motion to approve by Smith, second by Straight. Motion carried. Abatement Treasurer Phillips requested the abatement of property taxes on the following properties: * 323 W Erie St, Missouri Valley. Abate 2022/23 receipt 10-22539-01 in the amount of $348.00 * 1322 141st, Little Sioux (building on leased land). Abate 2021/22 and 2022/23 taxes/penalty/interest in the amount of $330.00 Motion to approve the abatements as presented was made by Straight, second by Smith. Motion carried. Ivanhoe Subdivision Ryan Loftus met with the Board regarding concerns with Ivanhoe Subdivision. The Board will review it with the County Attorney. Handwritten Warrant A handwritten warrant to US Bank in the amount of $5,274.49 was approved on a motion by Straight, second by Smith. Motion carried. Ideal Avenue Chairman Utman opened the public hearing for Ideal Avenue to hear comments on the request to change the classification of a portion from Level B to Level C. That portion under consideration is described as: Beginning at a point on the center of a County road known as Ideal Avenue approximately 377 feet north of the NW corner of the SW SW Section 2-81-44; and running thence northerly along the center of said Ideal Avenue for a distance of approximately 1,929 feet and terminating at a point approximately 334 feet south of the NW corner of the SW NW Section 2-81-44 in Harrison County, Iowa. Comments were heard from Gail Hatcher in support of the classification change. County Engineer Struble recommends approval of the classification change. Motion to close the public hearing was made by Straight, second by Smith. Motion carried. Motion to approve the change in classification from Level B to Level C on Ideal Avenue as described above was made by Smith, second by Straight. Motion carried. Calcium Chloride Stephanie Blackford discussed the possibility of using calcium chloride on the county roads. Chairman Utman said that it would cost $4M to apply to all rock roads. County Engineer Struble explained how the roads are maintained when calcium chloride is applied and how it would not be beneficial to our roads. Engineer County Engineer Steven Struble updated the Board on area projects. Taylor #12 Bridge Replacement on F-50 over Allen Creek – Seeding was completed and has a good stand of grass appearing. Cass #12 Bridge on Taylor Avenue – County crew has rebuilt both abutments and reshaped the channel and placed broken concrete rip-rap to force the stream back to the middle of the bridge. The payout of prorated vacation, personal time, sick leave bonus and longevity to Secondary Roads employees upon separation from the county was discussed. The union contract does not state anything about any proration. County Attorney concluded that these benefits are not meant to be prorated. The County’s union attorney agreed with the County’s Attorney’s conclusion. County Engineer Struble didn’t agree and felt these benefits should be prorated. Smith made the motion to accept the County Attorney’s recommendation effective October 10, 2022. Motion died for lack of second. Motion to approve and authorize the chair to sign a resolution for a construction agreement between City o Dunlap and Harrison County for a planned County project FM-CO43(96)—55-43 on secondary road extension Toledo Ave was made by Smith, second by Straight. Motion carried. Motion to approve and authorize the chair to sign a temporary agreement between City of Dunlap and Harrison County for the repayment of the city of Dunlap share of the cost to construct project FM-CO43(96)—55-43 was made by Smith, second by Straight. Motion carried. The Board approved a grant agreement with IDOT Living Roadway Trust Fund to purchase and be reimbursed for a 55 gallon skid sprayer for roadside weed control on a motion by Straight, second by Smith. Motion carried. Closed Session On a motion by Smith, second by Straight to go into closed session under Iowa Code 21.5(1)c with county legal counsel to discuss matters in litigation or where litigation is imminent. Roll call vote: Smith – aye, Straight – aye, Utman – nay. Time: 11:23 a.m. On a motion by Smith, second by Straight, the Board came out of closed session at 11:47 a.m. Motion carried. On a motion by Smith, second by Straight, the Board approved to formally accept settlement of case #EQCV030914 Nicholas Loftus vs Harrison County Board of Supervisors and Harrison County Attorney in the amount of $7,250. Motion carried with Utman voting nay. Recorder’s Office Recorder Lorie Thompson informed the Board that the office would be hiring an additional employee to train before the end of the year. The budget will be able to fund this expense. Claims Claims, as presented, were stamped for approval. With business of the day completed, the Board adjourned on a motion by Smith, second by Straight. Motion carried. ATTEST: Susan Bonham, Auditor Walter Utman, Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 10-5-22
